Below is additional information that was provided in regards to our time keeping.

Thank you,

Angie

Angelica M. Barrera, M.S.

From: SPOC <spoc@utsa.edu>
Date: Monday, June 8, 2020
Subject: Reminder – New Timesheet Project Group Starts June 15

Sent on behalf of Financial Affairs and Payroll

REMINDER: Announcing PeopleSoft Time and Labor and Manager Self-Service to Employees and Managers in the June 15 Deployment

UTSA is changing how timesheets are entered by employees and approved by managers in PeopleSoft.

UTSA recently conducted a pilot group of employees to use the new Time and Labor Employee (ESS) and Manager Self-Service (MSS) platforms. We are extending the platform to a new round of employees and managers, and your department was selected to be part of that group.

You will no longer use the Interim Workflow Solution (IWS) or a paper timesheet to report absences or time worked. You currently submit a timesheet that is approved by your manager and then entered into PeopleSoft by your departmental timekeeper every week or every month, depending on your classification. This process changes on mid-June for classified and A&P employees.

Timesheet Data Entry Changes

Please check with your supervisor if you are unsure of your classification.

A&P Employees will continue to report time on a monthly basis.

Beginning July 1, 2020, you will enter your June monthly timesheet into PeopleSoft ESS.
Time prior to June 1 will be entered by timekeepers for A&P employees.

Salaried Classified Exempt and Non-Exempt Employees will continue to submit their time on a weekly basis.

Beginning June 22, you will enter your timesheets (dated June 15 and forward) into PeopleSoft ESS.
The last timesheet entered by a timekeeper is for the week ending on June 14, 2020. This includes all prior retroactive time and/or absence entries.

Managers will approve employee timesheets in PeopleSoft MSS for their employees in this group.
Note: Hourly and Student Employees are excluded from this group, and their timesheet entry process with the timekeeper remains the same.
PeopleSoft sends various approval and request notifications to managers and employees.

Your timesheet will route to your manager for approval within the PeopleSoft system; your department timekeeper will no longer be involved in your timesheet entry process. This change will increase efficiencies for reporting time and absences by using existing systems and decreasing the number of individuals and effort it takes for data entry today.

Training resources are available for each category of employee so you will be familiar with the process prior to go-live. You will not be able to access the Employee and Manager Self-Service timesheet process until June 15. Be prepared for the new process by reviewing the materials that pertain to you. Remote workshops will be available after we go live. Stay tuned for more details.