Hello Everyone,

I’m emailing to provide you with an update.  This afternoon the DegreeWorks team, who does the scribing, removed the recent core scribing change in DW to see if the original core AIS exceptions that had been done would continue to stay “hooked”.  Testing was completed with multiple students who had and had not run a new DW and there was no difference. The previous AIS exception entered in DW was gone. A ticket has been put into Ellucian as we are unsure if possibly the program itself has changed, thus causing the issue and also to see what other possible solutions they might recommend. 

I apologize for the influx of students you are experiencing, especially graduating Seniors, who may be panicking as a result of this issue.    

As mentioned in the email sent out on Tuesday, you may also email DegreeWorks@utsa.edu if you need them to add the attribute.  We want to make sure we resolve any issues as quickly as possible.

Have a good evening,

Barbara

Barbara Smith
Executive Director of Advising
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Phone: (210) 458-5586
Fax: (210) 458-4303

This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.

From: advising-bounces@lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising@lists.sis.utsa.edu
Sent: Thursday, December 01, 2016 1:27 PM
To: advising@lists.sis.utsa.edu
Subject: [Advising] DW Core Changes
Importance: High

Good afternoon all!

With the recent changes to the core in DW, some advising centers have seen an influx of students with concerns about their degree worksheet showing an incomplete core. This has caused some issues and Barbara has contacted the DW technical team to see if the issues can be resolved and tested more thoroughly.

In the meantime, IDED Advising has drafted the following e-mail to send to their students informing them about the changes along with offering guidance and support to those students who have concerns about their degree progress.

Hi Everyone!

Due to some recent updates in the system, you may notice some changes in your core classes, on your DegreeWorks plan.  There is no need to panic, but if anything needs to be updated please email me for a manual update.

Hope everyone is staying warm!

IDED Advising has also agreed to share their verbiage with us and would welcome other centers to use this as a proactive way to reach out to students to help alleviate potential confusion.

Barbara will be in touch, via the list-serv, with any additional information as the DW technical team researches the issue.

Big thanks to Sylvia and her team for allowing us to use their verbiage and for being so proactive with their students during this time.

It was great seeing everyone this morning!  Enjoy the rest of the day!

Shannon

Shannon Rios, M.A.

Senior Program Coordinator

The University of Texas at San Antonio

Undergraduate Studies Support and Technology Services

San Antonio, TX 78249

P: 210.458.6786

f: 210.458.4303

---------- Forwarded message ----------
From: "advising@lists.sis.utsa.edu" <advising@lists.sis.utsa.edu>
To: "advising@lists.sis.utsa.edu" <advising@lists.sis.utsa.edu>
Cc: 
Date: Thu, 1 Dec 2016 03:33:39 +0000
Subject: [Advising] AIS + SHATRNS

In my email regarding SHATRNS yesterday I forgot to mention that if you are using a transfer course to satisfy the AIS requirement, please enter AIS where you would enter the core code. See below for pictures!

Regards,

Amanda Garcia

---

From: advising-bounces@lists.sis.utsa.edu <advising-bounces@lists.sis.utsa.edu> on behalf of advising@lists.sis.utsa.edu <advising@lists.sis.utsa.edu>
Sent: Thursday, June 2, 2016 10:26 AM
To: advising@lists.sis.utsa.edu
Subject: [Advising] AIS + SHATRNS Update

Hello all,

Disregard the part in yesterday’s email that said to tag a course with 090 in SHATRNS to satisfy AIS in Degree Works.  This will cause problems, so a new attribute has been created and it is AIS.  Please use the AIS attribute.  This will replace the 095 that we’d been using these last few months. 

All courses that have previously been given the 095 code will be changed over to the new AIS attribute. 

For those that are unsure what I’m referring to:

If a student is exempt from having to take AIS and can substitute a transfer course for it, rather than making an exception in Degree Works, you can go in to SHATRNS and give it the AIS attribute (see picture above). 

If you have any questions, please send an email to: DegreeWorks@utsa.edu.

Amanda Garcia

Program Coordinator
Undergraduate Studies Support and Technology Services

University of Texas at San Antonio

210-458-6519 (phone)

---------- Forwarded message ----------
From: "advising@lists.sis.utsa.edu" <advising@lists.sis.utsa.edu>
To: "advising@lists.sis.utsa.edu" <advising@lists.sis.utsa.edu>
Cc: 
Date: Wed, 30 Nov 2016 05:30:28 +0000
Subject: [Advising] Updating SHATRNS

Hello All,

You may have already heard that starting from this point forward, there are to be no more exceptions made to the core in DegreeWorks. All appropriate transfer courses should be coded in SHATRNS. I have attached instructions for those who need it, on how to complete this process.

For the rare exceptions where a UTSA course needs to count in the core (when it usually does not), we are asking that you please send the student's name, ID and special circumstance via email to DegreeWorks@utsa.edu. In the attached instructions, I have also included how to update Banner for these situations in case you would like to do it yourself though.

I will be adding this to the advising internal website (www.utsa.edu/advise/internal) soon just in case you cannot find this email among your many, many other emails, in the future. Feel free to email me at Amanda.Garcia@utsa.edu if you have any questions.

Regards,

Amanda Garcia

Program Coordinator

USSTS

University of Texas San Antonio

x6519