Good morning.

Below are instructions and screen shots to access FERPA documents in Application Extender versus Web Access.  I was able to view the documents for Arielle A. Thomas as in the previous example below.  I know the advisors do not have access to Application Extender, but I wanted to share to let you know that the documents do exist for this student.

Here are my instructions:

Open Application extender through banner.  Right- click on -The UTSA-Banner-FERPA-UTSA Banner FERPA    

Right-Click on UTSA-BANNER-FERPA and click on New Query.

Enter the banner id# in the ID Values, then click on the search box below

Arielle has her authorization release records

Double-click on DOCUMENT TYPE and will give you a range of options

Just wanted to let you know that the student do have FERPA documents in extender.  

Suzanne Stokes

From: advising-bounces@lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising@lists.sis.utsa.edu
Sent: Tuesday, May 12, 2015 9:02 AM
To: Advising List Serv (advising@lists.sis.utsa.edu)
Subject: [Advising] FW: extender ferpa docs
Importance: High

All,

Good morning.  Below are instructions and screen shots to access the new location for FERPA documents in Extender.  I will these notes to Blackboard as soon as I can.

Thanks,

D

Dainon Deviney

Associate Director

One UTSA Circle

San Antonio, Texas  78249-1644

phone 210-458-4302

fax 210-458-4303

From: Cynthia Rodriguez (Life & Health Sci)
Sent: Friday, May 01, 2015 1:52 PM
To: April Lawver; Barbara Smith; Dainon Deviney; Diana Howard; Jackie Loden; James Adair; Lona George; Monica Glover; Olga San Miguel; Patricia Gonzalez (Cosae); Roxanna Nelson; Sabina Bhattathiry-Kapoor; Sylvia Mansour
Subject: FW: extender ferpa docs

As promised, here are the steps for accessing the Release of Information form via Web Xtender.  Please follow the screen shots that Melissa provided and you will be able to view the form if the student has actually submitted it.

Cynthia J. Rodriguez, Director

Life and Health Sciences Advising

University of Texas at San Antonio

One UTSA Circle

San Antonio, TX  78249

(210) 458-4045

NOTICE:  This e-mail transmission contains information, which may be confidential and/or privileged.  This information is intended for use only by the addressee indicated above.  If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to UTSA immediately.  Your cooperation in phoning me of erroneous receipt is requested.

From: Melissa L. Rodriguez (Dept of Reg - SIS)
Sent: Tuesday, April 07, 2015 2:59 PM
To: Cynthia Rodriguez (Life & Health Sci)
Subject: extender ferpa docs

Hi Cynthia,

I found out there is a new place where release forms are being stored.  It took me a while and some help from Sara to find it, but here’s how you do it. 

After you have extender up you see the screen shot below and here is where we were seeing the same things.  To be continued at the bottom of the screenshot…

So now, if you click on View from the menu at the top and then select Applications, you should be able to see this:

If you can’t see the folder called UTSA-BANNER-FERPA, then you will need to contact Brad Cooper to get permission.  To open the folder, right-click and select New Query:

You will have to enter the student ID again in order to return anything (I know that is not user-friendly).  After entering your student I got no documents, so either the document has not been imaged or has not been submitted.

It’s easier to get back to the main page if you just close the window and open it back up again from Banner.  Hope this helps!

Melissa