Good afternoon team,

In order to assist our students with the changes in the registration processes and schedule, below are some guidelines and answers for helping students navigate.

An email went out Oct. 8, 2019, to students to indicate the holds they currently have that will prevent registration. The individual email that indicates their access times will go out prior to registration opening Oct. 21, 2019.

Things to remember:

It is critical that students understand and register during their designated registration timeframes. Registration outside of their designated times is restricted and exceptions will only be made in the Registrar’s Office due to university error or unusual circumstances.
We have updated the One Stop page to indicate that earned hours do not include those courses in which a student is currently enrolled.
Earned hours for students are available on ASAP or SHATERM in Banner. We will include earned hours on students’ individual access email. Instructions for students:

o Log onto ASAP, click on the “Student Services” tab

o Select “Registration”

o Then “Check Registration Status”

o From the drop down Select Term menu, choose Spring 2020

o Under the “Earned Credit” section, add “transfer hours” and “institutional hours” together for your total earned credit hours

**Attached is a registration status guide, Check your Resource guide will be provided next week by Advising Administration

Applying for graduation after notification. Applying for graduation does not automatically allow a student an earlier registration time; the application must be reviewed.
Changes to students’ designated registration time can change for the following reasons:

Transcripts are evaluated into academic history.
New credit awarded due to AP and/or CLEP accepted and Dantes exams awarded.

Please have students review their earned hours closer to their designated registration time. If students have been impacted by A or B (above reasons), then refer students to the Registrar’s Office(458-7070) or email Daniel.Garcia1@utsa.edu, Alejandra.Holt@utsa.edu or Eric.Cooper@utsa.edu.

Please have the students provide the initial email with the incorrect designated access time.

If One Stop counselors or academic advisors send an email on the student’s behalf, please cc the student in the correspondence.

Schedule modifications(add/drop) for current Fall 2019 courses:

Students can only access ASAP during their designated registration time, processing will have to be done by One Stop enrollment staff.
Students can visit One Stop for in person processing or send an email to Records@utsa.edu

Notations will be made in SPACMNT

Staff members can use SGASADD to determine whether or not a student is a member of a priority group. The priority groups are listed below. If a student is not listed in one of the priority groups and he/she should be, please refer them to the corresponding office for verification. Students flagged by Student Disability Services are not identified in the published web or online priority groups. All students will received a personalized email with their designated time.

Description	Office	Point of Contact
Student Disability Services	Student Disability Services	Student Disability Services (SDS) Multidisciplinary Studies Bldg. (MS) 3.01.16 210-458-4157 disability.services@utsa.edu
Air Force ROTC	Department of Military Science	Agustin Llano Agustin.Llano@utsa.edu x7265
Army ROTC	Department of Military Science	Agustin Llano Agustin.Llano@utsa.edu x7265
Honors Students	Honors College	Jill Fleuriet 2104585721 Jill.Fleuriet@utsa.edu
Terry Scholars Student	Honors College-Terry Scholars Coordinator	Erik Oviedo (210) 458-6182 Terry.Scholar@utsa.edu
Veteran’s Eligible	Veteran Certification Office	*Veteran and Military Affairs* John Peace Library (JPL) 1.01.14 210-458-4540 vacertification@utsa.edu

Waitlists will not go into effect until November 25, 2019 at 7am. We cannot add a student to a waitlist prior to that date as they will not be activated until that day.
Points of contact for the Registrar’s office include: Email if you need assistance.

Daniel Garcia
Alex Holt
Johanna Hunziker
Brandy Garcia

Forms – some students may question when specific forms can be submitted since registration has changed. While most forms can be turned in prior to or during the student’s designated registration time, below are the forms and when they can be submitted:

Form table below was issued by Registrar’s office

Form	Notes	When to register
Graduate Add Form	Form states form should be used once ASAP registration has closed or registering in an undergraduate course for undergraduate credit	If class is open, prior to or during student’s registration period or open registration
Independent Study Form	Used to register in courses requiring special approval	Any time during registration
Permission for Enrolling in Graduate Course while an Undergraduate	Permission to enroll in graduate course and receive undergrad/graduate credit when an undergrad	Prior to or during student’s registration period or open registration
Permission for Enrolling in Undergraduate Course while a Graduate	Permission to enroll in undergraduate course and receive graduate credit	Prior to or during student’s registration period or open registration
Permission for Post-Baccalaureate Students to Enroll in Graduate Course if admitted at the undergraduate level	Permission to enroll in graduate course when student is classified as Post Baccalaureate	Prior to or during student’s registration period or open registration
Pre-requisite Override Form	Permission to enroll in course without pre-requisite completed.	Prior to or during student’s registration period or open registration
Time Conflict Form	Permission to enroll in course even though it conflicts with the time and date of another course for which the student is registered.	Prior to or during student’s registration period or open registration
Late Add form	Form to register after registration has closed on ASAP	Do not accept while registration is available on ASAP – accept after January 30, 2020.

For any additional questions not addressed above, please let me know.

Respectfully,

Angie

Angelica M. Barrera, M.S.

Associate Vice Provost for Student Success

The University of Texas at San Antonio

Phone: 210-458-4302

Email: angelica.barrera@utsa.edu

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