Hello all,

Just a reminder that we should no longer have any exceptions added to the core as this impacts the student’s academic transcripts with regards to the core component codes and reflecting core complete.  The THECB mandates all Texas public institutions have core correctly noted on transcripts.   On Monday alone there were at least 14 exceptions added to the core. Please review my emails from last week (also attached), head on over to the internal advising website (www.utsa.edu/advise/internal) or check out the I Drive (I:/AcademicAdvising/Resources) for handy guides on how to add codes in SHATRNS or SGASADD that will take care of approximately 98.25% of these issues.

We know that there will be instances where an exception may be needed, especially in the case of a UTSA course being petitioned to substitute for another course. In these cases we (the DW tech team) may add an exception. However, this is all occurring because we want Banner to have correct core data. It cannot read exceptions in Degree Works which messes with transcripts and data. In these cases we have to manually adjust Banner to reflect these sorts of situations (shout out to all those who remember CAPP!)

If you run into an issue where you are not sure how to get a course into a specific place in the DegreeWorks core without an exception try and ask your DegreeWorks expert in your office first. If you do not have one, or if they do not know what to do, send the student’s ID number, name and situation to DegreeWorks@utsa.edu.  All pertinent documentation and/or petition approvals should be in SSC.

If you have any questions, please email us at DegreeWorks@utsa.edu.

Amanda Garcia

Program Coordinator
Undergraduate Studies Support and Technology Services

University of Texas at San Antonio

210-458-6519 (phone)