Dear Colleagues,

Yesterday, from the COEHDFacultyResearch@utsa.edu account, I sent information to you that explains how the VP REDKE Office can help you make purchases. Today, I am sending additional information from Can Saygin on that same process, but I also have a specific request.

Please let me know if you are running into any problems related to using sponsored projects funds for

1) Purchasing,

2) Hiring Grad Students (HR process),

3) Summer Salary,

4) Other “I cannot spend my sponsored prj funds” issues.

Please also review instructions below on purchasing steps, similar to what was sent yesterday, including two sets of info from two emails, as well as two email attachments revealing types of problems some faculty are encountering.

Michael

Michael J. Karcher, Ed.D., Ph.D., Associate Dean for Research
Professor of Educational Psychology
College of Education and Human Development
University of Texas at San Antonio
501 Cesar Chavez Blvd., Suite DB 4.337 (DT); MB 3.304D (Main Campus, COEHD Dean’s Suite)
San Antonio, TX 78207

(Cell: 210-347-1314)
(210) 458-2032; 458-2650 (department)
michael.karcher@utsa.edu

Dear ADRs,

(Academic Deans are cc’d too)

I posted this below message in TEAMS/ADRs and reattaching the pdf form.

I am now attaching two emails indicating roadblocks in getting faculty what they need to do their research.

As REDKE, we are determine to overcome these barriers.

I need your direct communication with me confirming that “your college is OK at this point OR needs assistance”.

The ResearchFinance@utsa.edu email goes to Candice Galindo at REDKE who has the ProCard.

I need each ADR to reach out to their faculty and ask them to let the ADR know ASAP if they run into any problems related to using sponsored projects funds for

1) Purchasing,

2) Hiring Grad Students (HR process),

3) Summer Salary,

4) Other “I cannot spend my sponsored prj funds” issues.

I am monitoring weekly RowdyExchange activity through Lane Brinson to see the “flow”.

For purchasing issues using ProCard, if you are UNABLE to follow the process below, directly email Candice Galindo atcandice.galindo@utsa.edu.

(Candice – keep Beth and me in the loop on a daily basis please).

We cannot “wait” on these issues, we need to drive the process aggressively.

Looking forward to hearing from the ADRs in order to finetune the game plan!!!

Thank you all,

Can

Can (John) Saygin, PhD

[write “Can”, say “John”]
Senior Associate Vice President for Research

Professor of Mechanical Engineering

The University of Texas at San Antonio (UTSA)

Office of Research

San Antonio, Texas 78249

Dear ADRs,

In order to unclog the purchasing process, we have a ProCard person in REDKE to place orders for the faculty using funds in their Sponsored Projects.

First priority in purchasing is to use RowdyExchange. If a vendor is in RowdyExchange then follow RowdyExchange process.

If Vendor is not in RowdyExchange or there are issues with specific orders through RowdyExchange, then the attached Credit Card Purchase Request Form is required for all ProCard purchases. The form requires the following:

Department contact and delivery information
Vendor contact information
Attach a quote or screenshot to ensure correct project is purchased
Item quantity and description
Funding source information
Budgetary approver and signature
Instruction on how to make payment (such as website, account information, telephone number, etc.)

REDKE will manage the above-mentioned Procard to support expenditures, including virtual conference registrations, paid from externally sponsored projects. Departments shall send the completed Credit Card Purchase Request Form (attached) to REDKE's team at ResearchFinance@utsa.edu with the 10-digit project ID in the subject line and copy the principal investigator(s).

Financial Affairs will purchase non-sponsored essential Procard purchases that cannot be made via Rowdy Exchange. Departments shall send the completed form to FinancialAffairs@utsa.edu. Once the transaction has successfully processed, the requester will receive confirmation.

Please disseminate in your colleges and let's unclog the purchasing process!!!

Thanks.