January 2016 - Purchasing - lists.it.utsa.edu

Requisition Sourcing Process has been corrected

by Purchasing/HUB information and announcements

Quick note from Purchasing Office: The Purchasing Office has been notified that the system process to convert requisitions to purchase orders have been corrected. Please contact your Procurement Specialist or Purchasing Office if there are additional questions. Sincerely, Purchasing Office

8 years, 10 months

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Requisition Sourcing Process Down

by Purchasing/HUB information and announcements

Quick note from Purchasing Office: Yesterday the system process that converts approved requisitions to purchase orders has stopped working. A service ticket has been created and submitted to Shared Information Services for immediate review and resolution. We will keep everyone posted when a solution is found. Please contact your Procurement Specialist or Purchasing Office if there are additional questions. Sincerely, Purchasing Office

8 years, 10 months

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NOTICE FROM PURCHASING OFFICE

by Purchasing/HUB information and announcements

Notice to Campus ePro Requesters: Beginning immediately, UTSA PeopleSoft users have the ability to select appropriate vendor addresses when creating requisitions. Requisition creators now have the ability to change the vendor address when creating a requisition. The attached document provides a short instructional guide for assistance with the new functionality. Some advantages of the vendor address selection feature include, but are not limited to: * Selecting the correct vendor address for the requisition and populating the address on the purchase order. * Reducing the number of purchase order correction needed for vendor address modification. * Increasing the efficiency of purchase order vendor payments. Questions regarding the new system functionality, please contact the Purchasing Office at 458-4060 or send an email to purchasing(a)utsa.edu<mailto:purchasing@utsa.edu>.

8 years, 10 months

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NOTICE: Coming Soon - Combination Editing in PeopleSoft

by Purchasing/HUB information and announcements

NOTICE: Attached in communication regarding new PeopleSoft accounting functionality called combo edits. See below and attached for further information. Questions regarding the process should be directed to the Accounting Office by email at accounting.office(a)utsa.edu<mailto:accounting.office@utsa.edu>. Thank you. Purchasing and Distribution Services From: Sheri Hardison Sent: Friday, January 15, 2016 12:33 PM To: Sheri Hardison Cc: Charlotte Mikulec (Charlotte.Mikulec(a)utsa.edu<mailto:Charlotte.Mikulec@utsa.edu>); Joseph King Subject: Coming Soon - Combination Editing in PeopleSoft Good Afternoon - In order to reduce the number of transactional coding errors, UTSA is about to implement UTShare PeopleSoft system controls called Combination Edits ("combo edits"). The planned "go live" date for these system edit controls is Monday, January 25. Please see the attached document, which further specifies where these edits will occur and how to proceed if you receive a combo edit error message. Note - This message is being sent to the account reconciler and DTS lists. Regards, Sheri Sheri L. Hardison Assistant VP, Financial Affairs & Controller NPB 4.120C The University of Texas at San Antonio One UTSA Circle San Antonio TX 78249 (210) 458-6774

8 years, 10 months

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Purchasing January 2016