November 2016 - Purchasing - lists.it.utsa.edu

by Purchasing/HUB information and announcements

Purchasing Platform Naming Contest More than 130 recommendations for naming UTSA's new online purchasing platform were submitted. We thank those of you who entered and appreciate the tremendous thought and creativity that went into the submissions. Because of the large number of candidates, a committee of representatives from Business Affairs worked hard to identify our top 20 that best represent the image of a new e-procurement platform. Voting is now open to select the winner. Please take two minutes and rate each of these names on a scale from "Love it!" to "Please, no!" before December 7. Your vote will help determine the name we'll use for this terrific new purchasing system. Later in December we'll announce the winning name. Please vote at: https://www.surveymonkey.com/r/WN7J833 Additional information at: http://www.utsa.edu/bussvc/News/2016/11/PurchasingNamingContest.html

7 years, 11 months

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Purchasing Platform Naming Contest—Monday deadline

by Purchasing/HUB information and announcements

Purchasing Platform Naming Contest—Monday deadline Starting in May, UTSA will begin using a new software module for purchasing goods and services. A naming contest is now under way to give this purchasing program a unique UTSA name. For example, UTEP is calling theirs “Miner Mall” since their mascot is the miner. UTMB calls theirs The Marketplace. In the past week we’ve received a number of great entries. Do you have ideas for a uniquely UTSA name? Email your favorite to vpbaoffice(a)utsa.edu<mailto:vpbaoffice@utsa.edu> on or before November 21, 2016. Learn more here<http://www.utsa.edu/bussvc/News/2016/11/PurchasingNamingContest.html>. Then from November 29 to December 7, we’ll ask you to return to this web page and vote on the leading candidates. Please help us name this great new system, which will simplify the purchasing process at UTSA!

8 years

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Recycled Copy Paper Now Available in General Stores

by Purchasing/HUB information and announcements

DATE: November 10, 2016 TO: UTSA Community FROM: Dr. John Clifford Director of Purchasing and Distribution Services SUBJECT: Recycled Copy Paper Now Available in General Stores The Purchasing and Distribution Services Department is pleased to announce that General Stores now carries 30% recycled copy paper in addition to the standard virgin copy paper. We recently had 10 departments test the recycled copy paper and found it to be no different in machine use and presentation when compared to virgin paper. Though higher in price, the Conservatree.org website (http://www.conservatree.org/paper/PaperTypes/RecyBrochure.shtml) provides clear information on quality, availability, myths, and environmental benefits to the purchase and regular use of recycled paper. Sustainability is important to UTSA and the State of Texas legislature. The Handbook of Operating Procedures (section 9.43) discusses the importance of sustainability at all UTSA campuses with the creation of the Sustainability Council<https://www.utsa.edu/gov/committees/Sustainability.html> and full support and commitment from the CMO. In addition, the Texas Government Code § 2155.448(a) lists recycled content copier paper as "First Choice," stating it is the default product of choice for all state agencies including institutions of higher education. For your next copy paper order, please consider our now-in-stock recycled copy paper, item 650-57-10222-7.

8 years

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Purchasing Platform Naming Contest

by Purchasing/HUB information and announcements

Purchasing Platform Naming Contest In May 2017, the Purchasing and Distribution Services department will introduce SciQuest to UTSA. Used by more than 100 higher education institutions, this 21st century purchasing platform simplifies and streamlines purchasing and approvals. SciQuest offers the university cost savings, standardization, consolidation, and improved business processes. It helps individuals more efficiently buy products and services they need, while helping the university keep a handle on costs. To help users understand this new purchasing system, we want to give SciQuest a more user-friendly, descriptive name. That's where you come in. Help us develop a name-replacing "SciQuest"-that will be used throughout UTSA to describe this new system. We're holding a contest, and you can enter the name you think we should adopt for our new purchasing program. Just email your recommended name to vpbaoffice(a)utsa.edu<mailto:vpbaoffice@utsa.edu> on or before November 21. * Name should be unique to UTSA, not copied from another school. Creativity is encouraged. * PDS employees are exempt from participating. Then you and your colleagues can vote on your top name choice between November 29 and December 7. The names selected for voting will be posted on the Business Affairs website. We'll send you email reminders to make sure you get a chance to vote. We'll announce the winner and our new logo before the winter holidays. The winner will earn huge accolades and some terrific UTSA swag. ENTER TODAY We want to get your great ideas. Enter the contest by sending your name suggestion to vpbaoffice(a)utsa.edu<mailto:vpbaoffice@utsa.edu> on or before November 21, 2016. Include your own name, title, department, phone, and office location in addition to your recommended name for SciQuest. Learn more about SciQuest here<http://www.utsa.edu/bussvc/News/2016/11/SciQuest_overview_JC.pdf>. Key Dates for Purchasing Platform Naming Contest Nov 7-Start of contest-send your name suggestion to vpbaoffice(a)utsa.edu<mailto:vpbaoffice@utsa.edu> Nov 21-Final day for accepting names Nov 29-First day to vote on the names submitted Dec 7-Final day for voting

8 years

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Using Remi for Equipment Maintenance Cost Savings

by Purchasing/HUB information and announcements

DATE: November 3, 2016 TO: UTSA Community FROM: Dr. John Clifford Director of Purchasing and Distribution Services SUBJECT: Using Remi for Equipment Maintenance Cost Savings The Remi Group, LLC (Remi) is a third-party provider of equipment maintenance services. Remi offers users the option to use their current service vendor or have Remi identify a new service vendor for equipment repairs. If service is needed, users have the option of calling a centralized Remi customer service center or contacting their preferred service vendor directly to coordinate the repair. Upon completion of the repair, the preferred service vendor will invoice Remi for payment on a time and materials basis. Founded in 1998, Remi is a GSA Contract Holder, manage 23 State contracts, winner of the "Inc. 5000" award for five consecutive years from 2012-2016, and was also a recipient of the 2015 and 2016 Charlotte Business Journal's Best Places to Work Award. The Remi Group obtained the UT System contract award effective 3/1/2015 through the rigorous efforts of the Supply Chain Alliance Strategic Service Group (SSG). SSG works in conjunction with Subject Matter Experts (SME) and Chief Procurement Officers (CPO) through UT System members who have the responsibility of determining "best value." The contract provides a guaranteed savings of 27% of qualifying equipment as compared to an institution's current equipment maintenance contract with the Original Equipment Manufacturer (OEM) or other reputable service provider. If an institution does not have a current maintenance contract, the 27% savings figure is based on the prevailing market price of comparable maintenance coverage, with substantially equal service levels, from the OEM or other reputable service provider. Remi replaces multiple service agreements and extended warranties with one agreement that costs less and is more flexible than the OEM or Independent Service Organization agreement. Remi does not maintain or repair the equipment; they simply provide a single point of contact for managing equipment service. Remi delivers coverage that includes costs associated with parts, labor, travel, emergency repair, and preventative maintenance. While Remi attempts to consider all eligible equipment, there are a few categories and vendors where the program does not fit due to propriety equipment or service. If there are any questions concerning whether or not Remi can cover your piece of equipment, please feel free to submit your inquiry to Remi. Remi will analyze your contract and information to ensure you have eligible equipment for the program. Currently the Remi program does not cover the following: * Elevators or escalators * Generators * Garage doors * Sterilization Equipment * Jeol or Hitachi Microscopes. We do support Hitachi equipment outside of the microscope arena. * HVAC * Air Compressors * CAE Manikins * Bruker NMR's over 600 MHZ * Illumina - proprietary only to Illumina Remi's contract is through UT Supply Chain Alliance contract number: UTSSCA6014 The Remi Group 11325 N. Community House Road, Suite 300 Charlotte, NC 28277 www.theremigroup.com<http://www.theremigroup.com> 888-451-8916 Remi Contacts Michael Mann Business Development Representative michael.mann(a)theremigroup.com<mailto:michael.mann@theremigroup.com> 336-706-9662 Susie Sirmons Business Development Representative - Houston susie.sirmons(a)theremigroup.com<mailto:susie.sirmons@theremigroup.com> 832-367-9759 For more information, please call the Purchasing office at 458-4060 and ask to speak to your buyer. They will help provide more specific information and help coordinate a quote for all your equipment.

8 years

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Purchasing November 2016