Purchasing August 2017

purchasing@lists.it.utsa.edu

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by Purchasing/HUB information and announcements

[cid:image001.png@01D3150F.169B5E10] Now that Rowdy Exchange has launched, we have a few reminders as we get ready to close out FY17. Rowdy Exchange Notes * Requisitions created in Rowdy Exchange that are flagged as next fiscal year will begin dispatching on September 1, 2017. * Non-catalog orders must be manually sent to supplier via fax or email. * Receiving is required for all state/federal funds or capital and control assets. * Visit the Rowdy Exchange website<http://www.utsa.edu/pds/rowdyexchange/> for helpful resource materials. User Support * Everyone involved in the purchasing process must take the Rowdy Exchange Training<http://www.utsa.edu/pds/rowdyexchange/training.cfm>. * Send questions to rowdyexchange(a)utsa.edu<mailto:rowdyexchange@utsa.edu>. * Submit a SPOC ticket<https://www.utsa.edu/utshare/>. * Rowdy Exchange workshops for one-on-one assistance are held periodically. [cid:image009.png@01D3150F.169B5E10]

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REMINDER: Get Ready for Year-End Purchasing Deadlines

by Purchasing/HUB information and announcements

[cid:image007.png@01D311FA.07028C20] As we move toward the close of FY17, there are items and dates to keep in mind. Please submit your request for PO closures to the Purchasing mail box. Send your information, including the PO number, accounting date and any remaining encumbrance amount, to Purchasing(a)utsa.edu<mailto:Purchasing@utsa.edu>. * Please make sure your requests are submitted by the deadline dates listed below. * August 11 is the last day Purchasing will accept purchase requisitions between $15,000 and $50,000 using FY17 funds.** * August 11 is the last day departments can submit FY17 Purchase Order Corrections (POC). * August 18 is the last day departments can submit request for closure of PO(s) to release encumbrances. * August 25 is the last day departments can create or approve** a purchase request this fiscal year. Departments may resume submitting Purchase Order request September 1, 2017. ** All workflow approvals (budget, commodity and foreign vendor) must be completed by close of business on the deadline date. [cid:image009.png@01D311FA.07028C20]

7 years, 11 months

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Purchasing August 2017