End users can now create FY2015 purchase requests. To ensure encumbrances are recorded in the correct year, departments must follow the attached instructions closely.  The steps include completion of the interim UTShare SharePoint Requisition Request Form to ensure approvals are documented for the purchase.  All renewals should be processed as soon as possible to allow sufficient time for completion prior to September 1^st.  

Departments may begin creating small dollar requisitions using FY2015 funds with a value of $5,000.00 or less beginning August 25^th.  The same process described in the attached document must be followed.

Beginning September 1^st, Departments may continue to submit requisitions using the regular requisitioning process being used for FY13-14 orders.

For further information or assistance, please contact your departmental Buyer or send an email to the Purchasing Office at purchasing@utsa.edu.  

Thank you,

Jill Hinrichs

Administrative Associate II

The University of Texas at San Antonio
Purchasing and Distribution Services Department
One UTSA Circle
San Antonio, TX 78249
p: 210.458.4060

F: 210.458.4061

Important notice:  As of May 1, 2014, UTSA will be implementing a new financial ERP system, Peoplesoft 9.1.  The System will not accept any variances between the purchase order items and the invoice line items, including variances related to unit price, extended price, freight charges, unit of measurement, or number of line items.    To ensure proper payment of invoices, UTSA providers should use all efforts to safeguard against any line item variances between the purchase order and invoice.  Any variance will result in significant payment delays.