Attached is your guide to placing cylinder gas orders. Recent changes to the supplier and with RowdyExchange required minor updates to the guide, and were incorporated into the attached version. The guide is
posted on the Purchasing website in the “Preferred Supplier” section, and also available in RowdyExchange (orders will not be placed via RowdyExchange).
Cylinder Gas Buying Guide
Products
and Services
The
contract
below
provides
a “full
catalog”
product
offering
to
supply
cylinder
gases
and
related
cylinder
and bulk
gas
equipment.
A partial
listing
of
available
products
and
services
include:
•
Core
Specialty
Lab
Gases, Gas Mixtures
and
Rare
Gases
•
Bulk
and
Micro-bulk
Gases
• Process
Chemicals
and Semiconductor
Grade
Gases
• Dry
Ice
and
Storage
Equipment
• Carbon
Dioxide
• Refrigerants
– Supply
and
Recycling
Services
• Industrial
Gases,
Welding
Equipment
and
Supplies (including
lease options)
• Laboratory
Safety
Equipment
and
Personal
Protective
Equipment
(PPE)
•
Lecture
Bottle
Replacement
Program
• Emergency
Response
Services
• Lab
Design Services
and
Custom
Gas Management
Systems
• Turnkey
Cryogenic
Solutions
for
Life
Sciences
Research
Preferred
Supplier
Airgas
VID:
0000008194
Tom
Settle
Account
Manager
Phone:
210-389-3525
Email:
tom.settle@airgas.com
Contract
Information
Contract
Period:
10/01/2014
– 09/30/2019
plus
one-
to five-year
option
Contract
Number:
CNR01362
GPO
Agency:
E&I
How
to
Order
Registration
• End-users
should
contact Airgas
service
representatives
to set
up a
new
account.
•
Airgas
service
representative
will
notify
end-user
when
setup is complete
through
email.
• Once
an account
is set
up
and
approved,
department
user(s)
are
required
to
log
in
to Airgas
website
at www.airgas.com.
Please
do
not
complete
the
online
registration
form
as Airgas
representative(s)
will
request
online
access
for each
account
in order
to
keep
accounts
from
being
used
by others
on
campus.
•
NOTE:
An activation
email
will
be sent
to
you
when
the
account
is ready
for
use.
Rowdy
Exchange
• Create
a “zero”
dollar
non-catalog
requisition
in Rowdy
Exchange.
The
requisition
will
be
converted
to
a purchase
order
that
will
be
used for
tracking
purposes
only.
• For
line
description,
enter
“Cylinder Gases
for
FY18.”
Also
include
a department
contact
name
and
phone number
as a
point
of contact
for the
department
in the
line
item
description.
• The
resulting
PO
number will
be used during
the
online ordering
process
on
the
Airgas
website.
Online
Order
Processing
• Cylinder
gas
orders
and
cylinder
pickup requests
will be
placed
online
at
the
Airgas website
at www.airgas.com.
• If
ordering
gases
other
than non-flammable
gases,
including
argon, carbon
dioxide,
helium,
nitrogen,
neon
and
oxygen,
contact
Environmental
Health
Safety
and
Risk Management
at 210-
458-5250
or
Wendy
McCoy
at 210-458-6101.
• Pricing
reflected
on
the
website
will
be actual
UTSA cost
based
on
the
E&I
agreement.
• A
$5
delivery
fee
will
apply
to
each
order
placed.
Cylinder
pickup
orders
should not
incur charges.
If pickup
charges
are
applied
to
invoice,
notify
the
Airgas
Account
representative
immediately
for
credit.
• Deliveries
will
be
shipped
to
the
lab location
designated
when
the
account
was
established.
Verify accuracy
of
delivery
address
prior
to
order completion.
• For cylinder
pickup,
please
put
in notes
at the
bottom
of
the
order
and note
that gas
is to
be
picked
up.
• Note
any
special
delivery
instructions
in the
"notes"
section.
Provide
any
special
information,
such
as
phone numbers,
for
lab access
or
specific
times
for
delivery.
•
Check
"On
Account"
for
payment
method.
DO
NOT
USE
PROCARD
• Reference
your
new
Rowdy
Exchange
PO number
for
your
lab/department
in the
"P/O
number" field.
•
Review
order
and
click
the
"Checkout"
button
to complete
and place
order.
• Record
order
number
for
future
reference
or
to
check
order
status.
Delivery
and
Receiving
• Gas
cylinders will
be
delivered
to
lab location
used
for
the
ordering
account.
• Most
deliveries
will
be
made
the
next
delivery
day
if placed
prior
to
2 p.m.
Delivery
days
are
Wednesday
and
Friday,
but
exceptions
can be
made
upon request.
Contact Airgas
representatives
for
assistance.
•
Ask
for
a delivery
receipt
from
driver
and file
for
payment purposes.
• Notify
delivery
driver
of
any
empty
cylinders
that need to
be
picked
up. Ensure
that
deliveries
for
other
orders
made
simultaneously
are
credited/debited
on
individual
accounts.
Invoicing
and Payment
• Rental
charges
will
be
invoiced
using
department
account used
for
order
placement
once
a month.
•
Invoices
will
be
sent directly
to
ordering
department,
and are
available
via
the Airgas
website.
• Upon
department
receipt
of
the
invoice,
process
for
payment
utilizing
a non-PO
voucher
process
in PeopleSoft.
For
assistance
with the
non-PO
voucher
process,
contact
Disbursements
and
Travel
Services
at 210-458-4213.
Questions,
Help
or
Customer
Service
210-458-4060
RowdyExchange
Assistance
210-458-4060
Purchasing
Assistance
210-458-4213
Disbursements
Assistance
210-
389-3525
Tom
Settle
(Airgas Representative)
210-
337-7255
Airgas
Direct
Office
Line
In case
of an
emergency
or
for
assistance
after
hours,
call 210-337-7255.
