[purchasing] Vendor Separation Project – Requisitions and Non-PO Vouchers

Financial Affairs is pleased to announce the creation of a separate vendor file from UTShare for UTSA. This file will allow more efficiency, accuracy, and control of the University’s vendors with whom you do business. Advantages of creating our own vendor file include, but are not limited to: · Prevent duplicate vendors from being created by other UTShare institutions · Reduce occurrences of other UTShare institutions changing our vendor attributes (e.g.: payment address and payment method.) · Maintain consistency with UTSA’s payment method and increase accuracy of payment options · All UTSA vendors and transactions will be moved to our new vendor file The transition to our new vendor file will occur over the New Year’s Holiday Weekend. The conversion process will begin on January 1st through January 3rd, ending with UTShare PeopleSoft Financial Management Solutions (FMS) shutdown from 6:00AM to early evening, on January 3rd. When we return from Holiday break, on January 4th, UTSA will function separately from other UTShare institutions in how we select our vendors. How does this impact you? Location code: Those who create Requisitions and Non-PO Vouchers may be affected by this change. Please ensure that when you create your requisition or non-PO voucher that you only use UTSHR, SHARED, or UTSA1 in your location code field. If you do not see UTSHR, SHARED, or UTSA1 as an option in your location code field, please call Disbursement and Travel Services at 210-458-4213 and they will create one for you. Security: We will change your security access from SETID UTSHR to UTSA1. This change will ensure you are aligned to the appropriate vendor file. These changes are made from the back office and will not require you to make any adjustments yourself. If you have any security access issues, please contact PeopleSoft Support Center (PSSC) at (210) 458-SPOC (7762).