[purchasing] FY 2015 Purchase Requests - Revised and Restated for Clarification

This message is intended to clarify the email from Purchasing sent out 7/22 regarding FY15 Requisitions: 2015 FISCAL YEAR PURCHASE REQUESTS 2015 Requests Exceeding $5K Departments can now create FY2015 purchase requisitions over $5K. To ensure encumbrances are recorded in the correct year, departments must follow the attached instructions when creating a FY2015 purchase requisition. All requisitions for renewals should be submitted to the Purchasing Office as soon as possible to allow sufficient time for completion prior to September 1st. 2015 Requests $5K or Under Departments may begin creating small dollar requisitions ($5K and under) using FY2015 funds beginning August 25th. When creating small dollar FY 2015 requisitions during this period of 8/25 through 8/31, the same process described in the attached document must be followed. Resume Standard Processes 9/1 Beginning September 1st, please discontinue using the attached process, and utilize the standard requisitioning process currently utilized for FY13-14 orders. Required SharePoint Requisition Request Form The attached process does not affect the requirement to utilize the interim SharePoint Requisition Request Form (found in SharePoint). The SharePoint form is required to ensure approvals are documented. Contact Info For further information or assistance, please contact your assigned Purchasing Office Buyer or send an email to the Purchasing Office at purchasing@utsa.edu<mailto:purchasing@utsa.edu>. The Purchasing Office Buyer listing by department is located at http://www.utsa.edu/purchasing/forms/buyerlist.pdf.