REVISED PROCESSING PROCEDURES FOR BUSINESS CONTRACTS

Effective immediately, the Business Contracts Office in the Purchasing and Distribution Services Department is now more than ever your “go to” office for business contracts.  Direct your questions to the Business Contracts Office regarding completing, routing or processing Service Agreements, Participant/Speaker Agreements, Entertainer and Artist Agreements, Interagency Contracts, Athletic Agreements, software/technology agreements, hotel agreements and all other agreements that are not contracts for sponsored research or sponsored projects.

New routing requirements are now in effect.  Please send all business contracts being routed for execution to the Business Contracts Office, located in the Central Receiving Warehouse (CRW) building on West Campus.  Contracts delivered to the Office of the Associate Vice President for Administration (AVPA), will be routed to the Business Contracts Office at the CRW for in-take.  Daily mail runs between the two offices are currently in operation.   

You can also expect to receive the document, once executed on behalf of UTSA, from the Business Contracts Office, together with additional information you may need with regard to completing or managing the contract. 

If the agreement was signed on behalf of UTSA before the other party signed, you will, as always, receive a note indicating that it is your responsibility to see that UTSA receives the fully executed agreement.  Please return the fully executed document, once received, to the Business Contracts Office. 

As always, all requests for goods and services exceeding $5,000 along with all software/technology agreements, must first be submitted via purchase request to the Purchasing Office to ensure compliance with competitive procurement policies. *Departments are not authorized to issue a purchase order or use a procurement card for any purchase exceeding $5,000, nor issue a contract other than a purchase order in any amount.

For further information, please see http://www.utsa.edu/purchasing/contracts/index.cfm  for the Business Contracts Office staff directory, or contact us via email at Business.Contracts@utsa.edu.

PLEASE FORWARD TO APPROPRIATE FACULTY AND STAFF WITHIN YOUR DEPARTMENT

Thank you,

Jill Miller

Administrative Associate II

The University of Texas at San Antonio
Purchasing and Distribution Services Department (Business Contracts)
One UTSA Circle
San Antonio, TX 78249
p: 210.458.4060

F: 210.458.4061