Effectively immediately, the UTSA Business Contracts Office announces daily courier service for agreements requiring AVPA signature.

Daily Business Contracts Courier Service

Between Business Contracts Office and AVPA Office

10:30 a.m. and 3:30 p.m.

Morning Courier Service

Agreements received via campus mail or hand-delivered to the Business Contracts Office, located at the Central Receiving Warehouse on West Campus, before 9:00 a.m. will be processed for the 10:30 a.m. courier service to the AVPA Office, located at the Main Building.

Afternoon Courier Service

               Agreements received via campus mail or hand-delivered to the Business Contracts Office after 9:00 a.m. and before 2:00 p.m. will be processed for the 3:30 p.m. courier service to the AVPA Office.

Agreements received via campus mail or hand-delivered to the Business Contracts Office after 2:00 p.m. will be processed for the next business day morning courier service.

· All Agreements delivered directly to the AVPA Office will have a delay in processing as they will be sent to the Business Contracts office, via courier service, for intake and then sent back on the AVPA Office for signature.

· All Agreements that have not been correctly filled out or have not been properly routed will create a delay in processing.

· All agreements must be routed to the Business Contracts Office before AVPA signature and returned to the Business Contracts Office after AVPA signature.

Thank you,

Jill Hinrichs

Administrative Associate II

The University of Texas at San Antonio
Purchasing and Distribution Services Department
One UTSA Circle
San Antonio, TX 78249
p: 210.458.4060

F: 210.458.4061

Important notice:  As of May 1, 2014, UTSA will be implementing a new financial ERP system, Peoplesoft 9.1.  The System will not accept any variances between the purchase order items and the invoice line items, including variances related to unit price, extended price, freight charges, unit of measurement, or number of line items.    To ensure proper payment of invoices, UTSA providers should use all efforts to safeguard against any line item variances between the purchase order and invoice.  Any variance will result in significant payment delays.