3:59 p.m.
[Logo_Office of Vice President for Business Affairs_2color_Casual_Square_Center]
Memorandum
[Rowdy Exchage logo FINAL_SM]
Date: June 30, 2017
To: All employees involved in purchasing goods and services
From: Kathryn Funk-Baxter
Vice President for Business Affairs
Subject: Rowdy Exchange Online Purchasing Goes Live Monday, July 17
UPDATE: All current requisitions in progress must be approved in PeopleSoft by
July 14
The go-live date of UTSA's new online purchasing system, Rowdy
Exchange<http://www.utsa.edu/RowdyExchange>;, will now be Monday, July 17. From that
date onward, all new purchase order requisitions for the entire university must be entered
through Rowdy Exchange<http://www.utsa.edu/rowdyexchange>;, without exception.
This additional week will allow more time for everyone involved in the purchasing process
to attend training classes, to review web-based instruction and videos, and to attend a
Rowdy Exchange Road Show.
Take Training by July 14
Everyone involved in any aspect of the purchasing process for goods and services,
including purchases with the Procard, must take one of the two Rowdy Exchange training
classes before July 14. The classes will help ensure that you have the skills and
knowledge to effectively use this new system.
Rowdy Exchange Procurement Process
Overview<https://mytraining.utsa.edu/classroom/> #AM0869
This class is for UTSA employees who currently use a Procard, anyone who creates and/or
approves purchase order requisitions, and those who order goods and services. You will
learn about Rowdy Exchange and how to shop and to approve orders.
Rowdy Exchange Procurement Requester
Training<https://mytraining.utsa.edu/classroom/> #CT0990
This is for those employees who currently enter requisitions into UTShare/PeopleSoft. You
will learn how to purchase goods and services in Rowdy Exchange and to enter all the
required information.
If you haven't already, sign up for one of these classes today at
mytraining.utsa.edu/classroom
Rowdy Exchange Labs
Starting Monday, July 17, staff who have taken Rowdy Exchange training can get one-on-one
assistance for submitting requisitions at the Rowdy Exchange Labs. They will be held in
the Financial Affairs Training Room, NPB 1.412. Read the
website<http://www.utsa.edu/RowdyExchange> for details.
Important Note
Purchase orders approved in UTShare/PeopleSoft on or before Friday, July 14 will remain
active up through payment in UTShare/PeopleSoft, and there will be no need for those to be
transferred into Rowdy Exchange. If requisitions are not approved and POs are not created
in UTShare/PeopleSoft by July 14, requesters must re-enter the information into Rowdy
Exchange on or after July 17.
Rowdy Exchange Road Shows
We invite you to stop by a Rowdy Exchange Road Show between now and July 14 to learn more.
The schedule is on the website.
For more information, visit
www.utsa.edu/RowdyExchange<http://www.utsa.edu/RowdyExchange> or email
rowdyexchange@utsa.edu<mailto:rowdyexchange@utsa.edu>.
