Good morning everyone,

Happy Wednesday! I have two questions regarding F&A that I am seeking advice on regarding F&A deficits:

What can cause an F&A account to go into deficit?
When this occurs, does the F&A account need to have funds transferred to it to cure the deficit?

Greatly appreciate any insight!

Chris Crenshaw, MBA

Analytical | Learner | Strategic | Achiever | Command

Research Administrator I

President, VPs & University College

Office of Research Administration

One UTSA Circle,

San Antonio, Texas 78249

LinkedIn: @christopher-crenshaw

Time Zone: Mountain

From: OSP osp@utsa.edu
Sent: Tuesday, March 18, 2025 3:24 PM
To: Chris Crenshaw christopher.crenshaw@utsa.edu
Subject: RE: General Questions re F&A

Hi Chris,

Please see the responses below.

Thanks,

Justin

From: Chris Crenshaw <christopher.crenshaw@utsa.edu>
Sent: Tuesday, March 18, 2025 2:50 PM
To: OSP <osp@utsa.edu>
Subject: General Questions re F&A
Importance: Low

Hi OSP,

General questions re F&A:

When is F&A taken out of project budgets? Monthly? Weekly? F&A is charged overnight and GCFS reconciles during award closeout (they can confirm this)
What can cause an F&A account to go into deficit? Please direct these questions to the RowdyResearch listserv

When this occurs, does the F&A account need to have funds transferred to it to cure the deficit? Is this something GCFS would do at award closeout?