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FY26 Year -end Transaction Deadlines
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Due Date
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Department
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Description
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8/1/2026
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People Excellence
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Hire/Rehire forms due to People Excellence for Sept. 1 start date
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8/3/2026
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DTS
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Route all
Non-PO Vouchers and Travel & Expense documents from July 16-31.
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8/4/2026
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Credit Card Administration
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Transactions for the
Aug. 4 statement ready for reconciliation
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8/7/2026
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Purchasing
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Last day to request FY26 Purchase Order closures
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8/7/2026
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Purchasing
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Last day to submit Purchase Order Change (POC) request
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8/10/2026
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PAYROLL
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Additional Pay eForm deadline: Must be fully approved without errors
by 5 p.m. to process payment using FY26 funds.
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8/10/2026
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PAYROLL
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Last date for offcycle check requests accepted by the Payroll office. There will be
no offcycle printing Aug 28 - 31.
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8/10/2026
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Budget
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Changes for all semi-monthly and monthly paid employees for pay periods ending Aug. 15 and Aug. 31 must be submitted
and fully approved.
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8/14/2026
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Accounting
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Corrections through July due to Accounting Services
by 5 p.m.
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8/14/2026
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Accounting
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July
2026 activity cost transfers are due to Controller.VPRAssist@utsa.edu
by 5 p.m.
All extra routing and signatures need to occur before this date to meet this deadline.
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8/14/2026
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Budget
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Retroactive funding changes for July and Aug. activity.
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8/14/2026
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Purchasing
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Last day POs will encumber FY26 funds $14,999 and under. Access to Rowdy Exchange will be removed until Sept 2.
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8/14/2026
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Credit Card Administration
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Department approval due
by 5 p.m. for Aug. 4 statement
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8/17/2026
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Payroll
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Last salaried employee weekly timesheet due date for the Aug. 10 - 15 work week to meet the Aug. monthly payroll processing
deadline.
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8/17/2026
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Payroll
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Hourly employee weekly timesheet for the
Aug 1 - 15 pay period due to supervisor
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8/17/2026
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DTS
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Route all
Non-PO Vouchers and Travel & Expense Documents from Aug. 1-15.
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8/18/2026
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Payroll
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Supervisor timesheet approval
by noon
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8/20/2026
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Payroll
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Deadline to approve employee timesheets, including
Overtime Comp Time Payout (OCP) hours.
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8/21/2026
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DTS
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Last day to submit
Wire Transfer Requests
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8/26/2026
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DTS
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Last check run for
PO Vouchers at noon
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8/27/2026
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DTS
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Route all
Non-PO Vouchers and Travel & Expense documents from Aug. 16-31
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8/27/2026
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DTS
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AP and T&E roles will be removed at end of day.
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8/28/2026
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DTS
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Last check run for
Non-PO Vouchers and Travel & Expense documents
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8/28/2026
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Financial Services
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Transactions submitted by August 27 or earlier will be processed in time for the final refund on
August 28.
The final FY26 check run is scheduled for Friday, August 28.
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8/31/2026
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Financial Services
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All departmental revenue must be delivered to Fiscal Services
by 3 p.m in order to be recorded in the correct fiscal year.
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8/31/2026
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Financial Services
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Petty cash reimbursements using FY26 funds must be submitted to Fiscal Services by 3 p.m.
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8/31/2026
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Financial Services
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Disbursements may continue through
Friday, August 28. However, Financial Services requests that you refrain from processing any disbursements on
Monday, August 31, as any disbursements processed on Friday, August 31 will be refunded on
September 1.
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8/31/2026
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Inventory
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All receiving reports must be completed for capital and controlled items
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8/31/2026
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Inventory
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Email
inventory.department@utsa.edu
to have items tagged if you complete a desktop receiving report after close of business
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8/31/2026
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People Excellence
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Vacation time over the maximum allowable carryover amount must be taken by deadline.
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