Yes, we are still using the $5000 threshold for equipment under the capitol equipment line.

DTS has two account codes for equipment, one at $5000 and greater for Projects and the other is $10,000 or greater for purchases on cost centers.

Jennifer

From: Francesca Bronder <Francesca.Bronder@utsa.edu>
Sent: Wednesday, February 5, 2025 9:30 AM
To: Jennifer Silver <Jennifer.Silver@utsa.edu>; Elizabeth Tilley <elizabeth.tilley@utsa.edu>; rowdy.research@lists.it.utsa.edu
Subject: RE: Capital Equipment Threshold increased at UTSA?

Thank you Jennifer,

Do I take it that currently we are still using the $5,000 limit, since it will not be effective until September 1, 2025?

I actually had an additional question. If an item priced above $5,000 but below $10,000 needs to be purchased and it was previously budgeted under Capital Equipment, which budget line do we now charge? Do we charge Other Direct Costs and “re-allocate” the amount from Capital Equipment, or do we charge Capital Equipment, because that is where the original amount was allocated?

I have a Purchase order in progress and I need to know as soon as possible. Thank you

Sincerely,

Francesca Bronder, M.A.

Research Administrator II - College Research Administration

College of Sciences

The University of Texas at San Antonio

One UTSA Circle

San Antonio, TX 78249-1644

BSE 1.628

Email: francesca.bronder@utsa.edu

http://research.utsa.edu

From: Jennifer Silver <Jennifer.Silver@utsa.edu>
Sent: Wednesday, February 5, 2025 9:26 AM
To: Elizabeth Tilley <elizabeth.tilley@utsa.edu>; Francesca Bronder <Francesca.Bronder@utsa.edu>; rowdy.research@lists.it.utsa.edu
Subject: RE: Capital Equipment Threshold increased at UTSA?

Good morning! The state of Texas has increased the acquisition cost of equipment to $10,000 for university funding this fiscal year. For sponsored funding, however, the negotiated federal rate agreement states UTSA will use $10,000 effective 9/1/2025 on projects. The internal budget templates are set to account for the equipment threshold based on the budget period.

Page 3 of the FICRA, attached, states this: Equipment means an article of nonexpendable tangible personal property having a useful life of more

than one year, and an acquisition cost of $5,000 or more per unit. Effective 9/1/2025, equipment means

an article of nonexpendable tangible personal property having a useful life of more than one year, and an

acquisition cost of $10,000 or more per unit.

Guidance shared on the changes and timeline for the application of the new rate and thresholds

From: Elizabeth Tilley <elizabeth.tilley@utsa.edu>
Sent: Tuesday, February 4, 2025 8:14 PM
To: Francesca Bronder <Francesca.Bronder@utsa.edu>; rowdy.research@lists.it.utsa.edu
Subject: [Rowdy.research] Re: Capital Equipment Threshold increased at UTSA?

Hi Francesca,

It has changed. I will let an OSP staff member explain it as I don’t want to misspeak.

I know that 10k is effective 10.1.24 for federal sponsors. I, unfortunately, don’t remember all the details.

Thanks,

Liz

From: Francesca Bronder <Francesca.Bronder@utsa.edu>
Sent: Tuesday, February 4, 2025 6:11 PM
To: rowdy.research@lists.it.utsa.edu
Subject: [Rowdy.research] Capital Equipment Threshold increased at UTSA?

Good evening everyone,

Can someone please confirm that the threshold for Capital Equipment has increased? I just read that on an email from one of the Colleges BSCs. If so, we will not need to request Sponsor’s prior approval for equipment above $5,000 when said equipment has not been previously budgeted, correct?