DOJ Grants Financial Guide Update
The Department of Justice (DOJ) has updated the
DOJ Grants Financial Guide and the
DOJ Guide to Procurements, which serve as the primary references for DOJ award recipients, including Office of Justice Programs (OJP), Office on Violence Against Women (OVW), and Office of Community Oriented Policing Services
(COPS Office) recipients. Grantees should reference the DOJ Grants Financial Guide as they fulfill their fiduciary responsibilities to safeguard grant funds and ensure funds are used for the purposes for which they were awarded.
Updates made to the
DOJ Grants Financial Guide and their effective dates are highlighted in the table below.
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Chapter/Topic
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Date
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Sub-Topic
|
Description/Comments
|
|
Chapter 3.2 – Period of Availability of Funds
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December 2025
|
Project Extension Guidance
|
Provided revised guidance on the OJP policies and criteria for requesting an extension of a project period of performance.
Added a Project Period Extension Quick Reference Guide to support grantees when making their requests.
|
|
Chapter 3.7 – Property Standards
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December 2025
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Real Property Acquired with Federal Funds
|
Clarified that grant recipients are required to file a Notice of Federal Interest if OJP funds are used to acquire or make improvements to real property.
|
|
Chapter 3.8 – Procurement Under Awards of Federal Assistance
|
October 2025
|
N/A
|
The simplified acquisition threshold was increased from $250k to $350k.
|
Updates made to the DOJ
Guide to Procurements and their effective dates are highlighted in the table below.
|
Chapter/Topic
|
Date
|
Sub-Topic
|
Description/Comments
|
|
Chapter 7 – Simplified Acquisitions
|
October 2025
|
N/A
|
The simplified acquisition threshold was increased from $250k to $350k.
|
New ASAP Verification Step
On March 2, 2026, the U.S. Department of the Treasury added a new verification step to protect federal grant funds. If an entity updates or adds banking account information in the Automated Standard Application for Payments (ASAP), DOJ financial staff will
contact the entity’s financial institution to validate the changes. DOJ financial staff may also contact the entity’s ASAP Financial Official for coordination with the financial institution.
This additional step may cause a temporary delay in accessing funds after banking changes.
Reminder: Maintain Supporting Documentation for All Grant Expenses
Be sure to keep up-to-date records for everything charged to your federal grant in a centralized grant file. These should align with your project’s approved scope, budget, timeline, and programmatic progress.
Contact Information
Office of Justice Programs (OJP)
Contact the Office of the Chief Financial Officer Customer Service Center at 800-458-0786, Monday through Friday from 8:30 a.m. to 6:00 p.m. ET, or by email at
Ask.OCFO@usdoj.gov.
Office on Violence Against Women (OVW)
Contact the Grants Financial Management Division at 888-514-8556, Monday through Friday from 7:00 a.m. to 4:30 p.m. ET, or by email at
OVW.GFMD@usdoj.gov.
Office of Community Oriented Policing Services (COPS Office)
Contact the COPS Office Response Center at 800-421-6770, Monday through Friday from 9:00 a.m. to 5:00 p.m. ET, or by email at
AskCopsRC@usdoj.gov.
