Test message
by Lori Schultz
Sending to ensure that recently added members receive this – if you have been waiting, please reply to me or the list. Thanks!
6 months, 1 week
OSP Email Communication Guidance Reminder
by Justin Marmolejo
Hello everyone!
Just wanted to send an update on the email communication guidance for the centralized OSP inbox. We have added a new email subject line.
Emails sent to OSP for ACTION should only be addressed TO: osp(a)utsa.edu<mailto:osp@utsa.edu>. Once a OSP staff member responds to you, continue your communications with them directly; do not reply to osp(a)utsa.edu<mailto:osp@utsa.edu>. Duplicate emails and multiple staff working on the same item creates delays.
Please use the following email subject line headings when sending emails to OSP so requests get distributed to the appropriate OSP staff. After the subject line heading, add descriptive text or a unique identifier to assist with searching and directing email from the centralized inbox to the appropriate staff member.
Examples-
Subject: Award Amendment: PI John Doe; Award SAT000xxxx
Subject: Award Modification Request: PI Jane Doe; Award SAT000xxxx
Email Subject Line Headings
Incoming Award:
Award Amendment:
Award Modification Request:
Prior Approval Request:
No-Cost Extension Request:
Cost Transfer Request:
BCO Agreement Signature Request: (to be used for all Service/Participant/Speaker/Evaluator Agreements under $15K)
[NEW] Scholarship Notice of Award/SNOA:
Award Report:
Subaward Agreement Request:
Subaward Amendment Request:
Thank you,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
6 months, 2 weeks
Project Forms *Important*
by Jennifer Silver
Good afternoon!
Re: The source for up-to-date forms for projects.
Before submitting the completed forms to OSP for signature or action, review them to ensure the proper action is being taken. These forms serve as backup support for actions taken on projects and will be provided to auditors.
If you come across old forms with active links, please let Justin or me know so we can request they be removed. If stakeholders are forwarding them, please redirect them to the correct source.
https://research.utsa.edu/research-admin/forms-policies-guidelines/
[cid:e0980fd5-b956-4ad8-a801-a41b2834f46c]
Thank you!
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.4234 | Email: Jennifer.silver(a)utsa.edu<mailto:Jennifer.silver@utsa.edu>
6 months, 2 weeks
FW: [EXTERNAL] Mandatory Multifactor Authentication for Research.gov Sign-in Effective on 10/27
by Lori Schultz
FYI
From: COGR Administrator <administrator(a)cogr.edu>
Date: Wednesday, October 16, 2024 at 5:10 PM
To: Lori Schultz <lori.schultz(a)utsa.edu>
Subject: [EXTERNAL] Mandatory Multifactor Authentication for Research.gov Sign-in Effective on 10/27
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
[Image removed by sender.]
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Follow COGR on LinkedIn
COGR Membership,
An important message from NSF:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
Dear Colleagues:
The U.S. National Science Foundation issued Dear Colleague Letter (NSF 25-011)<https://u2306505.ct.sendgrid.net/ls/click?upn=u001.HVdtiAQqH-2BBO4EFdv7-2...> to notify the research community about the mandatory use of multifactor authentication (MFA) for Research.gov sign-in effective on Sunday, Oct. 27, 2024. All external users must first complete a one-time MFA enrollment process that will be available starting on Oct. 27 and then use MFA to sign into Research.gov going forward.
Training Resources
Training resources including how-to guides and frequently asked questions (FAQs) will be available on the new About Signing Into Research.gov page on Research.gov Help<https://u2306505.ct.sendgrid.net/ls/click?upn=u001.HVdtiAQqH-2BBO4EFdv7-2...> on Oct. 27. This new page will assist the research community to quickly enroll in MFA and learn how to sign into Research.gov with the selected MFA method.
User Role Review and Validation
NSF is also requesting that organizations review and validate that all user accounts associated with the organization are still active and roles are still valid in NSF systems. NSF is making this request directly to the individual(s) at each organization with the Administrator role in Research.gov and providing instructions to access and update the View My Users page in Research.gov.
Questions?
Please do not reply to this message, as this email was sent from an address that cannot accept incoming messages. If you have IT system-related questions, please contact the NSF IT Service Desk at 1-800-381-1532 (7:00 AM - 9:00 PM ET; Monday - Friday except federal holidays) or rgov(a)nsf.gov<mailto:rgov@nsf.gov>.
Thank you for your partnership with NSF and for your assistance to strengthen the security of Research.gov.
Regards,
Terry L. Carpenter Jr.
Chief Information Officer (CIO)
U.S. National Science Foundation
<https://u2306505.ct.sendgrid.net/ls/click?upn=u001.HVdtiAQqH-2BBO4EFdv7-2...>
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Log into the COGR Member Portal to access meeting materials, manage your contact information, and more. Questions? Contact Memberservices(a)cogr.edu<mailto:Memberservices@cogr.edu>.
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Please be sure to add 'administrator(a)cogr.edu' to your approved senders list & address book to help ensure you are receiving COGR's messages and can view links.
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memberservices(a)cogr.edu
6 months, 2 weeks
FW: Excel Training Session #2
by Elizabeth Sandoval
Thank you again for your participation and feedback from the first Excel training session. Based on the responses from the survey, we are currently working to prepare additional materials such as videos, links, and guides to help everyone be even better prepared for Session #2.
At this time, I do not have a confirmed date for the next session, as multiple commitments have come up this fall with Dr. Sanchez. I will keep you all informed and post an update here as soon as I am able to finalize a date with Dr. Sanchez.
Thank you for your understanding and continued interest. Please feel free to reach out if you have any questions in the meantime.
Please like this message to acknowledge you have seen it. It has also been difficult to track everyone who is interested in the class so please share this message.
-----Original Appointment-----
From: Regina Bell <regina.bell(a)utsa.edu<mailto:regina.bell@utsa.edu>>
Sent: Friday, September 6, 2024 9:24 AM
To: Regina Bell; Juan Manuel Sanchez
Cc: Becky Stratton; Elizabeth Sandoval; Rosa Garza1; Leslie Brilliant; Victoria Rodriguez; Helena Fischer; Katie Poll; Danielle Gawronski; Don Carrington; Rachel Henry; Laura Sheehy; Teresa Gutierrez; Selena Olivares; Genesis Valdez; Leticia Garcia; 'Julio Joey Ramos (Julio.Ramos(a)utsa.edu<mailto:Julio.Ramos@utsa.edu>)'; Susan Colorado; Debbie Bearden; Alejandra Santos; Haylee Lee; Sabrina Arismendez; Caitlin Farias; Andrew Shelnutt; Alissa Carper; Marissa Orozco; Mark T. Leung; hlstaples(a)gmail.com<mailto:hlstaples@gmail.com>; Erica Martwick; David Diaz; Priscilla Moran-Suarez; Tania Vazquez; Elizabeth Tilley; Kat Carrillo; Brian Fischer; Daisy Saucedo; Renee' Juchnik; Mayra Meza; Cara Baker; Shelly Dotson; Olga Loch; Cynthia Arreola
Subject: Canceled: Excel Training Session #2
When: Friday, October 18, 2024 9:00 AM-10:30 AM (UTC-06:00) Central Time (US & Canada).
Where: Multipurpose Room (MP) BB 1.01.20L
Importance: High
Thank you to everyone who participated in the survey regarding our upcoming Excel training. Based on your feedback, we have scheduled the first two sessions of the training program. Dr. Sanchez will lead these virtual classes, and we will evaluate the need for additional sessions based on participation and feedback.
Scheduled Training Sessions:
* Session 1: Friday, October 4th from 9:00 am to 10:30 am
* Session 2: Friday, October 18th from 9:00 am to 10:30 am
Both sessions will be recorded for those who are unable to attend live. Outlook invites are linked to this email with the session details.
We encourage you to attend the sessions and provide feedback so that we can make any necessary adjustments.
Please feel free to reach out if you have any questions or need further information.
________________________________________________________________________________
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Meeting ID: 220 566 759 274
Passcode: Tk6yuq
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Dial in by phone
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Phone conference ID: 396 720 593#
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6 months, 2 weeks
Re: NEW PeopleSoft Auto Generated Report for PIs
by Francesca Bronder
Thank you Justin. I followed your suggestion for a separate folder, but as an FYI - I received 363 notifications. I suspect, as I am back-up in some awards, that is the reason why? LOL
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Thursday, October 10, 2024 8:05 AM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] NEW PeopleSoft Auto Generated Report for PIs
Hello,
RAs, you are probably waking up to a number of emails in your inbox similar to the one attached. This is a new auto generated monthly report from PeopleSoft for PIs to help track the financial status of their projects.
I would advise that you create a rule in Outlook to send move these emails to a separate folder to not clog your inbox. (I received 1,094 report emails myself overnight).
Thanks,
Justin
6 months, 3 weeks
