FW: Commencement Volunteers Needed - Second Ceremony
by Lori Schultz
FYI if you’re interested.
Thanks,
Lori
From: Julie Sylvan <julie.sylvan(a)utsa.edu>
Date: Tuesday, December 10, 2024 at 6:11 PM
To: Lori Schultz <lori.schultz(a)utsa.edu>, Diana Huffaker <diana.huffaker(a)utsa.edu>, Nicole Beebe <Nicole.Beebe(a)utsa.edu>, David Brown <david.brown(a)utsa.edu>
Cc: JoAnn Browning <joann.browning(a)utsa.edu>
Subject: FW: Commencement Volunteers Needed - Second Ceremony
Good morning,
Please see the email below regarding a call for volunteers for this weekend’s commencement exercises.
Please share with employees in your areas. Employees that are interested in volunteering can reach out to Georgina in the President’s Office at georgina.martinez(a)utsa.edu<mailto:georgina.martinez@utsa.edu>.
Thank you in advance!
Best,
Julie
Begin forwarded message:
From: Carlos Martinez <carlos.martinez.cos(a)utsa.edu<mailto:carlos.martinez.cos@utsa.edu>>
Date: December 9, 2024 at 5:28:21 PM EST
To: President’s Cabinet <PresidentsCabinet(a)utsa.edu<mailto:PresidentsCabinet@utsa.edu>>
Cc: Georgina Martinez <Georgina.Martinez(a)utsa.edu<mailto:Georgina.Martinez@utsa.edu>>
Subject: Commencement Volunteers Needed - Second Ceremony
Dear Cabinet,
We’re excited to host this Saturday’s Commencement exercises at the Alamodome where we will graduate nearly 3,700 Roadrunners. We hope you’ll join us.
We need everyone’s help to make this a memorable celebration. We are looking for volunteers (at least 30 more) to help with student check-in, hall monitors, and usher support, especially for the second ceremony. We hope you’ll join us in encouraging volunteers from your area to help make this a complete success. We ask that you circulate this invitation and forward volunteer interest to Georgina at georgina.martinez(a)utsa.edu<mailto:georgina.martinez@utsa.edu>. We’ll share additional details with those who reach out to us.
Thanks for getting the word out.
Carlos
Carlos Martinez
Chief of Staff
The University of Texas at San Antonio
Office of the President
(210) 458-5149 / (512) 496-1494 cell
One UTSA Circle
San Antonio, TX 78249-3209
[cid:image001.png@01DB4A57.599E0520]<https://bold.utsa.edu/>
4 months, 3 weeks
Re: New F&A Rates and UTSA Budget Templates Year 2 F&A incorrect
by Elizabeth Tilley
Hi All,
Just FYI year 2 in both FY25 and FY26 F&A is wrong. It says 50% for base 1. I just changed it in the budgets I was working on, but I wanted to bring it to your attention. It may have already been brought up. I don't remember.
Thanks
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, December 6, 2024 9:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 3 weeks
Re: New F&A Rates and UTSA Budget Templates
by Justin Marmolejo
Hi Francesca,
Thank you for letting me know. Revised versions of both budget templates have been uploaded to the website. The password is still ut5a1604. You will be able to identify the revised versions by the highlighted date below on Period 1 of each template.
[cid:image001.png@01DB47FA.6FF9A770]
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Friday, December 6, 2024 3:49 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: New F&A Rates and UTSA Budget Templates
Hello Justin,
Dr. Yu was asked to revise the budget of her incoming NASA award, and when she used the new budget template for FY 2025, she noticed an error and she emailed me the following:
"I found an error on the 2025 budget form that I want to bring your attention to - for sub-award, "Indirect Costs are only charged on the first $25,000 of each subaward regardless of duration. But for the current budget sheet, the indirect cost base is adding the amount even it already exceeds $25k - so I did my budget in Year 1 okay, but in Year 2 the indirect cost base is calculated wrong.
I share some screenshots on the errors - for Year 2-5, there seems to be typo in the input cell."
Can you please advise so I may respond to her email? Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, December 6, 2024 10:09 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hi Liz,
Yes, these templates should be used. These have the built in formulas to update the F&A rate if needed from 52% to 52.5% when a project year crosses into FY27.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 10:01 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
OK, so we won't be merging cells going forward and should just use this template? Some people have asked if they can just change the F&A on the old so I want to make sure they know not to do that.
Thanks!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, December 6, 2024 9:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 3 weeks
Re: New F&A Rates and UTSA Budget Templates
by Francesca Bronder
Hello Justin,
Dr. Yu was asked to revise the budget of her incoming NASA award, and when she used the new budget template for FY 2025, she noticed an error and she emailed me the following:
"I found an error on the 2025 budget form that I want to bring your attention to - for sub-award, "Indirect Costs are only charged on the first $25,000 of each subaward regardless of duration. But for the current budget sheet, the indirect cost base is adding the amount even it already exceeds $25k - so I did my budget in Year 1 okay, but in Year 2 the indirect cost base is calculated wrong.
I share some screenshots on the errors - for Year 2-5, there seems to be typo in the input cell."
Can you please advise so I may respond to her email? Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, December 6, 2024 10:09 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hi Liz,
Yes, these templates should be used. These have the built in formulas to update the F&A rate if needed from 52% to 52.5% when a project year crosses into FY27.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 10:01 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
OK, so we won't be merging cells going forward and should just use this template? Some people have asked if they can just change the F&A on the old so I want to make sure they know not to do that.
Thanks!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, December 6, 2024 9:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 3 weeks
Re: New F&A Rates and UTSA Budget Templates
by Justin Marmolejo
Hi Liz,
Yes, these templates should be used. These have the built in formulas to update the F&A rate if needed from 52% to 52.5% when a project year crosses into FY27.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, December 6, 2024 10:01 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: RE: New F&A Rates and UTSA Budget Templates
OK, so we won't be merging cells going forward and should just use this template? Some people have asked if they can just change the F&A on the old so I want to make sure they know not to do that.
Thanks!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, December 6, 2024 9:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 4 weeks
Re: New F&A Rates and UTSA Budget Templates
by Elizabeth Tilley
OK, so we won't be merging cells going forward and should just use this template? Some people have asked if they can just change the F&A on the old so I want to make sure they know not to do that.
Thanks!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, December 6, 2024 9:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 4 weeks
Re: New F&A Rates and UTSA Budget Templates
by Justin Marmolejo
Hi Liz,
In order to be able to post files online to our website, files must pass accessibility checks to be compliant with new ADA requirements. This required a lot of the merged cells to be unmerged.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, December 6, 2024 9:06 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: RE: New F&A Rates and UTSA Budget Templates
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 4 weeks
Re: New F&A Rates and UTSA Budget Templates
by Elizabeth Tilley
Hi Justin,
I haven't had a chance to look at this much this week, but Shannon was able to look through the spreadsheet and noted the items below.
If the only thing changed was the F&A, can we possibly use the template from this year and change the F&A. There were just a lot of minor glitches with the new one.
Good Afternoon Elizabeth,
Also, in working on getting a budget gathered I also noticed that there are some formatting issues in the new templates -
1. Project Title - is not merged into one cell so that the whole title fits properly
2. Name - is not merged into one cell
3. Line 76 - is not merged into one cell ("Other - Please Specify")
4. Lines 84 through 86 after Equipment Item 1, 2 or 3 - is not merged into one cell (in order to have the description flow properly)
5. Lines 88 through 91 participant section - lines are not merged (in order to provide descriptions for use)
6. Lines 93 through 97 Other Costs (F&A Excluded) - lines are not merged (in order to provide descriptions if necessary)
These are the ones that I have found at this point.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Tuesday, December 3, 2024 4:48 PM
To: rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
4 months, 4 weeks
Re: New F&A Rates and UTSA Budget Templates
by Justin Marmolejo
Hello everyone,
Correction to the email below, it looks like excel is case sensitive when locking worksheets. The password is ut5a1604.
Please reply to this email if you have any issues to keep everyone in the loop.
Thanks,
Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Tuesday, December 3, 2024 2:58 PM
To: rowdy.research(a)lists.it.utsa.edu; Carol Looney <carol.looney(a)utsa.edu>
Subject: [Rowdy.research] Re: New F&A Rates and UTSA Budget Templates
Hello everyone,
Quick follow up to the email below. The password to both budget templates is UT5A1604.
Thanks,
Justin
From: Justin Marmolejo
Sent: Tuesday, December 3, 2024 2:34 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Carol Looney <carol.looney(a)utsa.edu<mailto:carol.looney@utsa.edu>>
Subject: New F&A Rates and UTSA Budget Templates
Hello everyone,
We have received the new F&A rate agreement for UTSA which can be found here<https://research.utsa.edu/research-admin/forms-policies-guidelines/instit...>. As a result of the new F&A rates and changes to the MTDC base, we have updated the internal UTSA Budget Template.
The new budget template must be used on all proposals being submitted on Monday, December 9th or after. You can find the new budget template under the Proposal Packaging section on the OSP website<https://research.utsa.edu/osp/proposal-preperation.html>. Because of the changes in the MTDC base occurring in FY26, please use the correct budget template as defined below.
For proposals with a FY25 start date - use the FY25 budget template
For proposals with a FY26 start date - use the FY26 budget template
Please reach out to your respective team lead if you have any questions.
Thanks,
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V04
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
5 months
