Re: Closeout Emails generated from peoplesoft
by Justin Marmolejo
Hi Liz,
Thank you for the follow up. Research IT confirmed with me yesterday that the PHP consultant looked into this issue and corrected it. Please let me know directly if this is still occurring so we can have their consultant look into it further.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Wednesday, February 12, 2025 10:40 AM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Closeout Emails generated from peoplesoft
Hi Everyone,
I was informed yesterday that many of our PIs and RA's are getting numerous close-out emails on the same award.
Is this a glitch that others are experiencing? I know Francesca/Sonia notified Research IT and OSP, but I wanted to check to see what the status of this is.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
10 months
Closeout Emails generated from peoplesoft
by Elizabeth Tilley
Hi Everyone,
I was informed yesterday that many of our PIs and RA's are getting numerous close-out emails on the same award.
Is this a glitch that others are experiencing? I know Francesca/Sonia notified Research IT and OSP, but I wanted to check to see what the status of this is.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
10 months
FW: NIH Guide Notice on F&A Rates – Impact on Your Grant
by Lori Schultz
This was sent to NIH/sub-NIH PIs just now. Feel free to distribute.
From: Research <research(a)utsa.edu>
Date: Monday, February 10, 2025 at 8:27 PM
To: Jill Johnstone King <jill.johnstoneking(a)utsa.edu>, Lori Schultz <lori.schultz(a)utsa.edu>, Diana Huffaker <diana.huffaker(a)utsa.edu>
Subject: NIH Guide Notice on F&A Rates – Impact on Your Grant
[cid:311f3406-7d0d-49b3-b001-6ad0f423263e]
Dear Colleagues,
On Friday, the National Institutes of Health (NIH) released a guide notice<https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-068.html?mkt_t...> announcing a standardized 15% Facilities & Administrative (F&A) cost rate, replacing previously negotiated rates. This change is stated to apply to all current grants for go-forward expenses starting February 10, 2025, as well as all new NIH grants moving forward.
We understand that this raises concerns about the financial and administrative impact on your projects. Your research is at the heart of our mission, driving discovery, innovation, and impact across disciplines. F&A costs are vital to sustaining a robust research enterprise, supporting essential infrastructure, compliance, and administrative functions that make high-quality research possible. The uncertainty surrounding this change has created significant discussion across the research community, and we want to assure you that we are fully engaged in monitoring the situation. Legal challenges have already been filed, and we anticipate further developments in the coming weeks.
Although the outcome of these actions remains uncertain at this moment, we are working closely with our peers and external partners to advocate for fair reimbursement. Additional context and background is available on the Federal Research Policy Update page.<https://utsacloud-my.sharepoint.com/:u:/g/personal/jill_johnstoneking_uts...>
Background:
F&A costs, also referred to as indirect costs, are vital to the research enterprise. They cover essential infrastructure and administrative support needed to conduct high-quality, compliant, and safe research. Without adequate F&A reimbursement, universities must absorb these expenses from other funds, potentially limiting the scope and impact of the direct research activities and investment in our research enterprise because of redirecting resources to cover expenses.
For your awareness, the AAMC provides the following position statement<https://www.aamc.org/news/press-releases/aamc-statement-drastic-cuts-nih-...> and resources about facilities and administrative (F&A) expenses on the AAMC’s website<https://www.aamc.org/what-we-do/mission-areas/medical-research/facilities...>, including:
1. About Facilities and Administrative Costs<https://www.aamc.org/what-we-do/mission-areas/medical-research/facilities...>
2. Fact Sheet: Facilities and Administrative Costs of Research<https://www.aamc.org/media/81711/download?attachment>
3. Frequently asked questions<https://www.aamc.org/media/81716/download?attachment> (FAQ)
4. A comparison<https://www.aamc.org/media/81721/download?attachment> of foundations’ support for F&A to government support
5. An infographic illustrating<https://www.aamc.org/media/81706/download?attachment> what types of expenses are and are not supported by F&A reimbursement.
Our Ongoing Response
Our leadership team is working closely with UT System, legal affairs, our federal consultants, and national research organizations to assess the implications and advocate for our research community. As you might imagine, national higher education associations, including the Association of American Universities (AAU), the American Council on Education (ACE), the Association of Public and Land-grant Universities (APLU), and the Association of American Medical Colleges (AAMC), have expressed concerns about this new 15% cap. Legal challenges to halt or modify the policy appear likely, and we anticipate further developments in the coming weeks. We will continue to monitor these discussions closely and communicate directly with impacted researchers as we receive more information.
Key Considerations for NIH-Funded Researchers
· Proposal Submissions: Until we issue further guidance, all NIH proposals should continue to be submitted in accordance with UTSA’s full F&A rate. Applications for fellowships and training grants should be submitted with their stipulated rates.
· New, Continuing, and Supplemental Awards: The Office of Sponsored Projects (OSP) will hold any NIH awards that specifically reference the 15% F&A rate until this issue is resolved. This includes pass-through awards where UTSA is a subrecipient. OSP will not set up pre-award accounts for these awards.
· Budget Implications: We recommend that investigators continue to prepare proposals based on current guidelines. If changes are implemented, existing and future budgets may need adjustments, but OSP will provide guidance to ensure a smooth transition.
Next Steps
We know that uncertainty around funding policies can be frustrating, but please know that we are watching this issue closely and will continue to advocate for the great work being done here at UTSA. We will provide updates as soon as definitive information becomes available.
If you have immediate concerns regarding your NIH-funded projects, please contact your program officer or sponsor contact.
For UTSA-specific questions, Lori Schultz, Senior Associate Vice President for Research Administration, is monitoring the situation and is available to assist. Thank you for your patience as we navigate this evolving situation. We understand the challenges this may present and will continue to share information and guidance as we learn more.
Sincerely,
[cid:daa0a89b-3356-452d-bf19-169a9a239806]
JoAnn Browning, Ph.D., P.E., Dist.M. ASCE
Interim Vice President for Research
The University of Texas at San Antonio
Office of Research
One UTSA Circle
San Antonio, TX 78249-3209
[Creating Bold Futures]
10 months
Quick note on the NIH F&A Guide Notice
by Lori Schultz
An email will go out to NIH and sub-NIH PIs shortly. A lawsuit has already been filed against this by the AGs of 20+ states, and more will come.
In the meantime:
· Proposal Submissions: Until we issue further guidance, all NIH proposals should continue to be submitted in accordance with UTSA’s full F&A rate. Applications for fellowships and training grants should be submitted with their stipulated rates.
· New, Continuing, and Supplemental Awards: The Office of Sponsored Projects (OSP) will hold any NIH awards that specifically reference the 15% F&A rate until this issue is resolved. This includes pass-through awards where UTSA is a subrecipient. OSP will not set up pre-award accounts for these awards.
· Budget Implications: We recommend that investigators continue to prepare proposals based on current guidelines. If changes are implemented, existing and future budgets may need adjustments, but OSP will provide guidance to ensure a smooth transition.
The sharepoint site has been updated, and has links to useful information on F&A. We’re going to have to migrate the page to another address in the coming days – I’ll send the new link when that is done.
Thanks,
Lori
10 months
Re: NIH notice for cap 15% IDC
by Lori Schultz
Hi, all,
The office of research is working on a communication on this. Right now we are monitoring developments.
I fully expect this to be challenged on Monday.
Thanks,
Lori
Sent from my iPhone
On Feb 8, 2025, at 7:56 PM, Elizabeth Tilley <elizabeth.tilley(a)utsa.edu> wrote:
Hi All,
Drs. Lamb and Frederick brought the attached notice (in the link) to my attention. Many of you may have already seen it although I think it came out late Friday. Perhaps I am not understanding the notice correctly?
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-068.html
Thank you
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
_______________________________________________
Rowdy Research mailing list -- rowdy.research(a)lists.it.utsa.edu
To unsubscribe send an email to rowdy.research-leave(a)lists.it.utsa.edu
10 months, 1 week
NIH notice for cap 15% IDC
by Elizabeth Tilley
Hi All,
Drs. Lamb and Frederick brought the attached notice (in the link) to my attention. Many of you may have already seen it although I think it came out late Friday. Perhaps I am not understanding the notice correctly?
https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-068.html
Thank you
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
10 months, 1 week
Re: Guidance for current awards on Hold/Pause notification
by Elizabeth Tilley
No problem. thanks
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, February 7, 2025 4:42 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Re: Guidance for current awards on Hold/Pause notification
Hello,
As Jennifer mentioned, the SRAs are included in the notification to college leadership. I would advise that each RA Team keep a local list of all awards for their own respective college/unit(s).
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, February 7, 2025 4:23 PM
To: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Subject: RE: Guidance for current awards on Hold/Pause notification
Hi - Francesca and I just talked about this. Some notices are going to OSP, some maybe to PIs, but as long as we are aware, we are forwarding to OSP.
@Justin Marmolejo<mailto:Justin.Marmolejo@utsa.edu> Are you able to add a spreadsheet into the shared drive area that has all affected SAT/PIDs listed, like Francesca asks? This seems like a good centralized location for everyone. Not that I want to put the work on you, but you should be getting the notices that not all of us may receive?
Please advise.
Thank you
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Friday, February 7, 2025 3:55 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Guidance for current awards on Hold/Pause notification
Good afternoon,
Can we please get guidance on what to do for current awards on Hold/Pause notification?
I assume that RAs are to "pause" review and approval of all types of financial transactions/E-Forms/Rowdy Requisitions, for awards affected by the Hold/Pause or Termination notices. If so, would it be possible to have an active list of the affected SAT/PIDs? I think it would facilitate our operations.
I am keeping track based on notifications I have received, but if I miss anything, I do not want to guess and approve by mistake.
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
10 months, 1 week
Re: Guidance for current awards on Hold/Pause notification
by Justin Marmolejo
Hello,
As Jennifer mentioned, the SRAs are included in the notification to college leadership. I would advise that each RA Team keep a local list of all awards for their own respective college/unit(s).
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, February 7, 2025 4:23 PM
To: Francesca Bronder <Francesca.Bronder(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: RE: Guidance for current awards on Hold/Pause notification
Hi - Francesca and I just talked about this. Some notices are going to OSP, some maybe to PIs, but as long as we are aware, we are forwarding to OSP.
@Justin Marmolejo<mailto:Justin.Marmolejo@utsa.edu> Are you able to add a spreadsheet into the shared drive area that has all affected SAT/PIDs listed, like Francesca asks? This seems like a good centralized location for everyone. Not that I want to put the work on you, but you should be getting the notices that not all of us may receive?
Please advise.
Thank you
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Friday, February 7, 2025 3:55 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Guidance for current awards on Hold/Pause notification
Good afternoon,
Can we please get guidance on what to do for current awards on Hold/Pause notification?
I assume that RAs are to "pause" review and approval of all types of financial transactions/E-Forms/Rowdy Requisitions, for awards affected by the Hold/Pause or Termination notices. If so, would it be possible to have an active list of the affected SAT/PIDs? I think it would facilitate our operations.
I am keeping track based on notifications I have received, but if I miss anything, I do not want to guess and approve by mistake.
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
10 months, 1 week
Re: Guidance for current awards on Hold/Pause notification
by Jennifer Silver
Hi Francesca,
Thank you for your concern for these projects. The university leadership has initiated a procedure to address the projects being affected.
* The college and SRA are notified by email as soon as UTSA receives notice of a pause, freeze, suspension, or termination from the sponsor and support is provided to the college to address impacts on personnel.
* Justin and I are separately tracking the awards impacted and providing weekly reports to leadership.
* GCFS is freezing projects if there is a pause communicated from the sponsor.
* If there is an official amendment to the award then OSP is processing an award modification and the GCA will announce the award updates to you in the normal way award modifications are communicated.
Please check with your supervisor for updates on the projects impacted under your portfolios. Items in workflow should be reviewed and approved as you normally would since the creators are notified and will initiate the pause. If there are further questions within your team then the manager can bring questions forward to the Go-Live meeting on Tuesday so we can review ideas and processes together.
We are sensitive to the stressful effect these notices have on the PIs, students, and personnel impacted, and we are all committed to helping the university community get through the interruptions as smoothly as possible.
Jennifer
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Friday, February 7, 2025 3:55 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Guidance for current awards on Hold/Pause notification
Good afternoon,
Can we please get guidance on what to do for current awards on Hold/Pause notification?
I assume that RAs are to "pause" review and approval of all types of financial transactions/E-Forms/Rowdy Requisitions, for awards affected by the Hold/Pause or Termination notices. If so, would it be possible to have an active list of the affected SAT/PIDs? I think it would facilitate our operations.
I am keeping track based on notifications I have received, but if I miss anything, I do not want to guess and approve by mistake.
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
10 months, 1 week
Re: Guidance for current awards on Hold/Pause notification
by Elizabeth Tilley
Hi - Francesca and I just talked about this. Some notices are going to OSP, some maybe to PIs, but as long as we are aware, we are forwarding to OSP.
@Justin Marmolejo<mailto:Justin.Marmolejo@utsa.edu> Are you able to add a spreadsheet into the shared drive area that has all affected SAT/PIDs listed, like Francesca asks? This seems like a good centralized location for everyone. Not that I want to put the work on you, but you should be getting the notices that not all of us may receive?
Please advise.
Thank you
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Friday, February 7, 2025 3:55 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Guidance for current awards on Hold/Pause notification
Good afternoon,
Can we please get guidance on what to do for current awards on Hold/Pause notification?
I assume that RAs are to "pause" review and approval of all types of financial transactions/E-Forms/Rowdy Requisitions, for awards affected by the Hold/Pause or Termination notices. If so, would it be possible to have an active list of the affected SAT/PIDs? I think it would facilitate our operations.
I am keeping track based on notifications I have received, but if I miss anything, I do not want to guess and approve by mistake.
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.628
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
10 months, 1 week