FW: [EXTERNAL] UPDATE #1: Federal Government Shutdown and Grantee Guidance
by Justin Marmolejo
Hello everyone,
Please see the guidance below from DOJ.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Department of Justice <OJP_COMMS(a)public.govdelivery.com>
Sent: Friday, October 10, 2025 1:19 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] UPDATE #1: Federal Government Shutdown and Grantee Guidance
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
The Department of Justice (DOJ) has restored access to the JustGrants grants management system for Office of Community Oriented Policing Services (COPS Office), Office of Justice Programs (OJP), and Office on Violence Against Women (OVW). Applicants and grantees will be able to submit grant applications, review and accept recently awarded grants, and submit required performance and Federal Financial Reports (FFRs).
Grantees can submit requests for grant award modifications, removal of award condition withholdings, and award closeouts; however, these requests will not be approved until DOJ staff return from furlough status.
Please note: Once the government reopens, DOJ will examine reporting deadlines impacted by the closure and adjust reporting or application submission deadlines as needed.
At this time, the U.S. Department of the Treasury's Automated Standard Application for Payments (ASAP) system remains in service to accept grant drawdown requests.
For urgent JustGrants technical support, please contact JustGrants.Support(a)usdoj.gov<mailto:JustGrants.Support@usdoj.gov> or 833-872-5175, Monday through Friday from 9:00 a.m. to 5:30 p.m. ET.
________________________________
This email was sent to justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu> using GovDelivery Communications Cloud on behalf of Department of Justice * Washington, DC
<https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.granicus.c...>[GovDelivery logo]<https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.granicus.c...><https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.granicus.c...>
3 days, 3 hours
Introducing Dr. Evelyn Vanderburg - Coordinator of Training and Financial Compliance
by Jennifer Silver
Hi everyone!
We're thrilled to welcome Dr. Evelyn Vanderburg as our newest Coordinator of Training and Financial Compliance! With years of experience in training, risk management, and policy management, her expertise and dedication to excellence will be a tremendous asset as we continue to strengthen our training programs and ensure financial integrity across our operations.
Whether she is decoding policy puzzles or enhancing training programs, Evelyn infuses a spark of creativity and strategic thinking into everything she does. Her superpower? Making compliance feel less like a chore and more like a cooperative mission. With a controller in one hand and a training manual in the other, she is always ready to press "Start" on the next big idea. Her instructional style is fun, hands-on, fluid, scenario-based, and emphasizes retention and evaluation for continuous improvement in the offerings available to the research community.
Evelyn wants everyone to know that she is friendly and approachable. She will be collaborating with the SRAs to schedule meetings with each RA team over the coming months to discuss ideas and training options, as well as address gaps or areas of concern regarding financial compliance in the operations.
Please reach out to Evelyn to welcome her to the Research and Innovation team.
Sincerely,
Jennifer
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
4 days, 1 hour
Introducing New ServiceNow Ticket State: Routing
by Justin Marmolejo
Hello everyone,
Beginning on Monday Oct. 13th, OSP will begin using the Routing state on ServiceNow Tickets. Please see the information below detailing this change.
What is changing?
OSP will be updating the state of ServiceNow tickets to Routing in the following scenarios:
* When documents are sent to OSP leadership for signature
* When award set ups are pending speedtype creation in PeopleSoft by OSP leadership
* When prior approvals are pending approval from the sponsor
What about the Awaiting Info state?
OSP will update the state of ServiceNow tickets to Awaiting Info when information/documents are needed from the RA Team.
Why the change?
By using both Routing and Awaiting Info states, it will be easier for everyone to quickly identify tickets where action is needed by the RA Team or OSP/sponsor.
Please direct any questions to your supervisor for discussion in next week's GoLive meeting on 10/14/25.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
4 days, 2 hours
Reminder - Closures for the Federal Holiday
by Cedric Williams
Hello everyone,
Quick reminder: NIH, NSF and Grants.gov (including help desks) will be closed on Monday, October 13, 2025 in observance of the federal holiday (Columbus Day). If a grant application due date falls on a federal holiday, the application deadline is automatically extended to the next business day.
Be sure to confirm if any other sponsors will be observing Columbus Day holiday.
Regards,
Cedric Williams
Sr. Grant & Contracts Administrator/Authorized Official Representative
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.8784
utsa.edu
[cid:image001.png@01DC391A.9A6D4EA0]
4 days, 4 hours
Opp #N0001425SB001 grants.gov
by Elizabeth Tilley
Hi All,
Is anyone else having trouble downloading N0001425SB001 in cayuse? There is a new announcement for 10.1.25. We just cant seem to download in cayuse.
Please advise.
Thanks
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 week
DOJ Federal Government Shutdown Guidance
by Justin Marmolejo
Hello everyone,
Please see the guidance below provided by DOJ in regard to the current federal government shutdown.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
________________________________
From: Department of Justice <OJP_COMMS(a)public.govdelivery.com>
Sent: Wednesday, October 1, 2025 2:18 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] Federal Government Shutdown and Grantee Guidance
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Dear DOJ Award Recipient –
Due to a federal government shutdown, the staff of the DOJ grant-making offices — Office of Community Oriented Policing Services (COPS Office), Office of Justice Programs (OJP), and Office on Violence Against Women (OVW) — are in a furlough status until further notice. As a DOJ award recipient, your entity may generally continue with your scheduled federally funded activities.
We are providing the following information, in question and answer format, regarding the availability of the COPS Office, OJP, and OVW staff, systems, and services.
Impact to Grantee Activities
1) Will I be able to continue activities and projects under my existing DOJ grants or cooperative agreements while the federal government is shut down?
Response: Generally, yes. Grantee activities and projects that are already funded under existing grants using prior federal fiscal year funding will generally be able to continue.
However, the exception to this guidance would be if federal employee involvement is critical to the project or activity being carried out. For example, if the project reaches a decision point that requires federal government approval, such as a grant award modification, approval of a deliverable, or award condition modification, the award recipient would not receive approval of that action until Federal staff are available.
2) Will I be able to request payments and draw down funds while the federal government is shut down?
Response: Yes, the U.S. Department of the Treasury’s Automated Standard Application for Payments (ASAP) system will remain in service to accept grant drawdown requests.
3) Will grantee-sponsored events (such as conferences, meetings, and trainings) scheduled while the federal government is shut down be affected?
Response: All existing pre-event approval requirements remain in effect.
Most approved grantee-sponsored events (e.g., conferences, meetings, trainings) scheduled while the federal government is shut down generally will not be affected and can proceed as planned. If federal employee participation in these meetings or trainings is critical for these events to proceed, the event cannot be held even if previously approved.
No new events will be approved until DOJ reopens.
4) If we operate a non-.gov website (e.g., .org) with full or partial grant funding from DOJ, are any special actions required?
Response: No. However, DOJ requests that you not push new content or notifications on behalf of DOJ until the shutdown has ended.
Availability of DOJ Staff and JustGrants
1) Will COPS Office, OJP, or OVW staff be available while the federal government is shut down?
Response: No. COPS Office, OJP, and OVW staff are on furlough status and will not be available until the shutdown has ended.
2) Will JustGrants be available while the federal government is shut down?
Response: No. JustGrants will not be available during the shutdown.
Please note: Once reopened, DOJ will examine deadlines impacted by the closure and adjust deadlines for reporting or application submission, as needed.
3) Will a programmatic or financial on-site monitoring visit, enhanced programmatic desk review, or office-based review scheduled during the shutdown still occur?
Response: No. All programmatic and/or financial monitoring scheduled during the period of the funding lapse will be postponed or cancelled. If your DOJ grant manager or financial monitor has not yet contacted you to reschedule the monitoring, expect them to do so once the government is reopened.
Availability of non-DOJ-operated Grants Management Systems
1) Will the General Services Administration (GSA) System for Award Management (SAM) remain operational during a period of a funding lapse?
Response: Yes. GSA’s SAM will remain operational and available to users. Users will be able to submit new entity registrations and renew and update to existing registrations. Users will be able to search for entity registration records and exclusion records on SAM.gov. Please check the Federal Service Desk at www.fsd.gov<https://links-1.govdelivery.com/CL0/http:%2F%2Fwww.fsd.gov%3Futm_content=...> or the SAM.gov homepage for any changes to SAM's operating status.
2) Will the S. Department of the Treasury’s (Treasury Department) Automated Standard Application for Payments (ASAP) system remain operational during a period of a funding lapse?
Response: Yes. ASAP will remain operational and available to users to accept grant drawdown requests.
3) Will the Grants.gov system remain operational for searching Notices of Funding Opportunities (NOFOs) and submitting applications?
Response: Yes. Grants.gov will remain available for applicants to search and apply for open NOFOs. The Grants.gov Help Desk will also remain open during its regular 24/7 operating hours; however, the furlough of federal staff may cause delays in responses. Please note that JustGrants is not operational, preventing an applicant from completing its full application in JustGrants. DOJ will examine JustGrants deadlines impacted by the closure and extend as necessary once the shutdown has ended.
________________________________
This email was sent to justin.marmolejo(a)utsa.edu using GovDelivery Communications Cloud on behalf of Department of Justice · Washington, DC [GovDelivery logo] <https://links-1.govdelivery.com/CL0/https:%2F%2Fsubscriberhelp.granicus.c...>
[https://links-1.govdelivery.com/CI1/01000199a1366f09-b8f14fd2-3f9d-4289-a...]
1 week, 5 days
NASA Federal Government Shutdown Guidance
by Justin Marmolejo
Hello everyone,
Please see the guidance attached provided by NASA in regard to the current federal government shutdown.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
________________________________
From: NSSC-PR-Correspondence <nssc-pr-correspondence(a)mail.nasa.gov>
Sent: Wednesday, October 1, 2025 12:37 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; Saz Parkinson, Pablo M. (HQ-DH000)[NASA IPA] <pablo.sazparkinson(a)nasa.gov>
Cc: NSSC-PostAward-Admin <nssc-postaward-admin(a)mail.nasa.gov>
Subject: [EXTERNAL] NASA Award Number 80NSSC24K0943, Federal Government Shutdown Due to Lapse in Appropriations
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Dear NASA Grants Community,
Please review the following Grant Shutdown Memorandum attached.
Thank you for your continued support and partnership with NASA.
Thank you,
NSSC Grants Activities Branch
1 week, 5 days
NSF Federal Government Shutdown Guidance
by Justin Marmolejo
Hello everyone,
Please see the guidance below provided by NSF in regard to the current federal government shutdown.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
________________________________
From: NSF eBusiness Outreach <EBUSINESS(a)LISTSERV.NSF.GOV> on behalf of NSF Business Applications <NSF_Business_Applications(a)NSF.GOV>
Sent: Wednesday, October 1, 2025 11:33 AM
To: Office of Grants, Contracts, and Industrial Agreements (Formally OSP) <ogcia(a)utsa.edu>
Subject: [EXTERNAL] Lapse in Appropriations – Information for NSF Community
Dear Managing Organization Cognizant Points of Contact and Colleagues,
This email provides notification that the appropriations under which the U.S. National Science Foundation (NSF) has been operating expired on September 30, 2025. Consequently, NSF will shut down its operations with limited exemptions for specifically excepted activities.
Please review the Assistance and Contract-Related Policy and Systems Issues During a Lapse in Appropriations page at https://www.nsf.gov/shutdown/recipients for more information.
1 week, 5 days
