FW: [EXTERNAL] Update on Federal Shutdown and Sandia’s Plan
by Justin Marmolejo
Hello everyone,
Please see the update below from Sandia regarding the federal government shutdown.
Thanks,
Justin
From: ISupplier <isupplier(a)sandia.gov>
Sent: Thursday, October 23, 2025 2:37 PM
Subject: [EXTERNAL] Update on Federal Shutdown and Sandia’s Plan
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
[cid:image002.png@01DC442D.D096E7C0]
Update on Federal Shutdown and Sandia’s Plan
Thursday, October 23, 2025
Valued Subcontractors:
A message was sent to members of Sandia workforce today outlining Sandia’s plan if the federal shutdown continues. All subcontractors should continue to work according to the terms of their subcontract, unless notified otherwise by their Subcontracting Professional.
Some programs will begin to exhaust funding in early November. If the program your subcontract supports are impacted, the buyer will inform you of the need to stop work.
If the shutdown persists, Sandia may move part of the Winter Shutdown holiday period to the week of November 24. Subcontractors will receive further correspondence with additional guidance should this occur.
Please contact your Sandia Delegated Representative (SDR) with questions.
[signature_823725891]
Krista Smith
Director
Supply Chain
[cid:image004.png@01DC4420.02B6AA00]
[cid:image005.png@01DC4420.02B6AA00]
[cid:image006.png@01DC4420.02B6AA00]
Sandia National Laboratories is a multimission laboratory managed and operated by National Technology and Engineering Solutions of Sandia LLC, a wholly owned subsidiary of Honeywell International Inc. for the U.S. Department of Energy’s National Nuclear Security Administration under contract DE-NA0003525. SAND2025-13250O
1 week, 4 days
Re: OSP Post Award Support
by Jennifer Silver
Thanks, everyone, enjoy the weekend.
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049<tel:+12104587049>
utsa.edu<http://utsa.edu/>
[image]
________________________________
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, October 17, 2025 4:59:31 PM
To: rowdy.research(a)lists.it.utsa.edu <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] Re: OSP Post Award Support
Hello everyone,
Between 9/22/25 – 10/16/25, we had 109 proposals planned for submission. Below are the statuses of those proposals:
88 Submitted
14 Withdrawn
2 Duplicates
2 On Hold
106 Total (Count does not include proposals pushed back to a later submission date)
Thank you all for your collaboration on getting these proposals out the door.
Have a good weekend!
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Thursday, September 25, 2025 2:00 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] OSP Post Award Support
Hello everyone,
Between 9/22/25 - 10/16/2025, there are 109 proposals planned for submission. In order to support this large pre-award workload, OSP will be prioritizing proposal reviews/submissions.
If there are any urgent post award ServiceNow tickets that need to be prioritized between now and mid-October, submit an email request to osp(a)utsa.edu<mailto:osp@utsa.edu> with the ServiceNow Ticket number and justification for review.
During this busy time, let's continue to support one another and foster a collaborative spirit across our teams. A quick check-in, a shared resource, or a helping hand can go a long way in easing the workload and ensure we meet our submission deadlines together.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 weeks, 3 days
Re: OSP Post Award Support
by Elizabeth Tilley
Thank you, Justin!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, October 17, 2025 5:00 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Re: OSP Post Award Support
Hello everyone,
Between 9/22/25 - 10/16/25, we had 109 proposals planned for submission. Below are the statuses of those proposals:
88 Submitted
14 Withdrawn
2 Duplicates
2 On Hold
106 Total (Count does not include proposals pushed back to a later submission date)
Thank you all for your collaboration on getting these proposals out the door.
Have a good weekend!
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Thursday, September 25, 2025 2:00 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] OSP Post Award Support
Hello everyone,
Between 9/22/25 - 10/16/2025, there are 109 proposals planned for submission. In order to support this large pre-award workload, OSP will be prioritizing proposal reviews/submissions.
If there are any urgent post award ServiceNow tickets that need to be prioritized between now and mid-October, submit an email request to osp(a)utsa.edu<mailto:osp@utsa.edu> with the ServiceNow Ticket number and justification for review.
During this busy time, let's continue to support one another and foster a collaborative spirit across our teams. A quick check-in, a shared resource, or a helping hand can go a long way in easing the workload and ensure we meet our submission deadlines together.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 weeks, 3 days
Re: OSP Post Award Support
by Justin Marmolejo
Hello everyone,
Between 9/22/25 - 10/16/25, we had 109 proposals planned for submission. Below are the statuses of those proposals:
88 Submitted
14 Withdrawn
2 Duplicates
2 On Hold
106 Total (Count does not include proposals pushed back to a later submission date)
Thank you all for your collaboration on getting these proposals out the door.
Have a good weekend!
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Thursday, September 25, 2025 2:00 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] OSP Post Award Support
Hello everyone,
Between 9/22/25 - 10/16/2025, there are 109 proposals planned for submission. In order to support this large pre-award workload, OSP will be prioritizing proposal reviews/submissions.
If there are any urgent post award ServiceNow tickets that need to be prioritized between now and mid-October, submit an email request to osp(a)utsa.edu<mailto:osp@utsa.edu> with the ServiceNow Ticket number and justification for review.
During this busy time, let's continue to support one another and foster a collaborative spirit across our teams. A quick check-in, a shared resource, or a helping hand can go a long way in easing the workload and ensure we meet our submission deadlines together.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 weeks, 3 days
FW: [EXTERNAL] CPRIT Updated Policies and Procedures Guide September 2025
by Justin Marmolejo
Hello everyone,
Please see the email below regarding the updated CPRIT Policies and Procedures Guide.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Cancer Prevention and Research Institute of Texas <cprit(a)cprit.texas.gov>
Sent: Thursday, October 16, 2025 10:00 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] CPRIT Updated Policies and Procedures Guide September 2025
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Email not displaying correctly? View it in your browser<https://mailchi.mp/2b0c4add4325/cprits-academic-research-program-releases...>
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[https://mcusercontent.com/9bc46acc55c4a42d93566d3a5/images/7a165381-9789-...]
CPRIT Updated Policies and Procedures Guide
The Grant Policies and Procedures Guide has been updated on CPRIT's website<https://texas.us1.list-manage.com/track/click?u=9bc46acc55c4a42d93566d3a5...>. To see which sections are affected in the September 2025 edition, refer to the version control page within the Guide.
Learn more: cprit.texas.gov/about-us/statute-rules-and-grant-policies-guide/<https://texas.us1.list-manage.com/track/click?u=9bc46acc55c4a42d93566d3a5...>
The Guide is meant as a tool for grant applicants and grant recipients. It is important to remember that agency policy is set through the official rulemaking process, as required by state law.
CPRIT's administrative rules can be found in Chapters 701-703 of the Texas Administrative Code<https://texas.us1.list-manage.com/track/click?u=9bc46acc55c4a42d93566d3a5...>. If there are conflicting provisions, CPRIT's administrative rules, statute, and contract supersede the Guide.
Find us on social media
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Copyright (c) 2025 Cancer Prevention and Research Institute of Texas<https://texas.us1.list-manage.com/track/click?u=9bc46acc55c4a42d93566d3a5...>, All rights reserved.
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2 weeks, 4 days
FW: Update: Enhancements to the Weekly Award Tracker
by Elizabeth Sandoval
Hello Everyone,
Good morning, We are pleased to share that the Weekly Award Tracker https://bireporting.utsarr.net/ReportsPBIRS/powerbi/Select_Users/Weekly_R... has been updated with new features to enhance usability and data insight.
With the latest update, the Award Addendum tab now includes proposals in Cayuse Submitted and PI Submitted statuses, in addition to the previously available Awarded/Pending NOA categories. The tab also displays the total duration of each proposal's status, providing clearer visibility into progress timelines and backlogs. Additional filtering options are now available in both the Award Summary and Award Addendum tabs, allowing you to easily view and export data for a specific timeline according to your reporting needs.
Please note that for reporting purposes, we are considering the Funded date as the official reference point for any awards in our system.
If you need any assistance or access for your team, please don't hesitate to reach out, we will be happy to update your access and assist accordingly.
Thank you for your continued feedback and collaboration as we improve our reporting tools.
Best Regards,
Bushra Tasnim Zahed
Institutional Research Analyst
INSTITUTIONAL RESEARCH
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 000.000.0000 | C: 000.000.0000
utsa.edu
[cid:image001.png@01DC3CE9.9FD11AC0]
2 weeks, 6 days
FW: [EXTERNAL] UPDATE #1: Federal Government Shutdown and Grantee Guidance
by Justin Marmolejo
Hello everyone,
Please see the guidance below from DOJ.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Department of Justice <OJP_COMMS(a)public.govdelivery.com>
Sent: Friday, October 10, 2025 1:19 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] UPDATE #1: Federal Government Shutdown and Grantee Guidance
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
The Department of Justice (DOJ) has restored access to the JustGrants grants management system for Office of Community Oriented Policing Services (COPS Office), Office of Justice Programs (OJP), and Office on Violence Against Women (OVW). Applicants and grantees will be able to submit grant applications, review and accept recently awarded grants, and submit required performance and Federal Financial Reports (FFRs).
Grantees can submit requests for grant award modifications, removal of award condition withholdings, and award closeouts; however, these requests will not be approved until DOJ staff return from furlough status.
Please note: Once the government reopens, DOJ will examine reporting deadlines impacted by the closure and adjust reporting or application submission deadlines as needed.
At this time, the U.S. Department of the Treasury's Automated Standard Application for Payments (ASAP) system remains in service to accept grant drawdown requests.
For urgent JustGrants technical support, please contact JustGrants.Support(a)usdoj.gov<mailto:JustGrants.Support@usdoj.gov> or 833-872-5175, Monday through Friday from 9:00 a.m. to 5:30 p.m. ET.
________________________________
This email was sent to justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu> using GovDelivery Communications Cloud on behalf of Department of Justice * Washington, DC
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3 weeks, 3 days
Introducing Dr. Evelyn Vanderburg - Coordinator of Training and Financial Compliance
by Jennifer Silver
Hi everyone!
We're thrilled to welcome Dr. Evelyn Vanderburg as our newest Coordinator of Training and Financial Compliance! With years of experience in training, risk management, and policy management, her expertise and dedication to excellence will be a tremendous asset as we continue to strengthen our training programs and ensure financial integrity across our operations.
Whether she is decoding policy puzzles or enhancing training programs, Evelyn infuses a spark of creativity and strategic thinking into everything she does. Her superpower? Making compliance feel less like a chore and more like a cooperative mission. With a controller in one hand and a training manual in the other, she is always ready to press "Start" on the next big idea. Her instructional style is fun, hands-on, fluid, scenario-based, and emphasizes retention and evaluation for continuous improvement in the offerings available to the research community.
Evelyn wants everyone to know that she is friendly and approachable. She will be collaborating with the SRAs to schedule meetings with each RA team over the coming months to discuss ideas and training options, as well as address gaps or areas of concern regarding financial compliance in the operations.
Please reach out to Evelyn to welcome her to the Research and Innovation team.
Sincerely,
Jennifer
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
3 weeks, 4 days
Introducing New ServiceNow Ticket State: Routing
by Justin Marmolejo
Hello everyone,
Beginning on Monday Oct. 13th, OSP will begin using the Routing state on ServiceNow Tickets. Please see the information below detailing this change.
What is changing?
OSP will be updating the state of ServiceNow tickets to Routing in the following scenarios:
* When documents are sent to OSP leadership for signature
* When award set ups are pending speedtype creation in PeopleSoft by OSP leadership
* When prior approvals are pending approval from the sponsor
What about the Awaiting Info state?
OSP will update the state of ServiceNow tickets to Awaiting Info when information/documents are needed from the RA Team.
Why the change?
By using both Routing and Awaiting Info states, it will be easier for everyone to quickly identify tickets where action is needed by the RA Team or OSP/sponsor.
Please direct any questions to your supervisor for discussion in next week's GoLive meeting on 10/14/25.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
3 weeks, 4 days
Reminder - Closures for the Federal Holiday
by Cedric Williams
Hello everyone,
Quick reminder: NIH, NSF and Grants.gov (including help desks) will be closed on Monday, October 13, 2025 in observance of the federal holiday (Columbus Day). If a grant application due date falls on a federal holiday, the application deadline is automatically extended to the next business day.
Be sure to confirm if any other sponsors will be observing Columbus Day holiday.
Regards,
Cedric Williams
Sr. Grant & Contracts Administrator/Authorized Official Representative
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.8784
utsa.edu
[cid:image001.png@01DC391A.9A6D4EA0]
3 weeks, 4 days
