Re: Guidance on SF-428 Property Report with DOE
by Francesca Bronder
Thank you Ana,
This guide is helpful.
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Ana Gonzalez <ana.gonzalez7(a)utsa.edu>
Sent: Friday, August 29, 2025 11:06 AM
To: Francesca Bronder <Francesca.Bronder(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: Re: Guidance on SF-428 Property Report with DOE
Hi Francesca,
Please refer to the terms and conditions of the award.
I found the following information online: According to the Recipient Guide to Award Negotiation and Administration (for the office of Indian Energy) from 2022, the Final Property Report is required regardless of whether property/equipment has been purchased.
Recipient Guide to Award Negotiation<https://www.energy.gov/sites/default/files/2022-12/recipient-guide-to-awa...>
Hope this helps.
Best Regards,
Ana
________________________________
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Friday, August 29, 2025 10:27 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu> <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Subject: [Rowdy.research] Guidance on SF-428 Property Report with DOE
Hello,
One of my PIs has an award with the DOE; the Federal reporting checklist states that Property/Invention Reports, SF-428 Family, are due 90 days after the end of award. My question is, are the reports due (Negative Reports) even if no Patent or Invention resulted from award research? Prompt response is appreciated as we have until 8/31 to file.
Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
1 month, 2 weeks
Re: Guidance on SF-428 Property Report with DOE
by Ana Gonzalez
Hi Francesca,
Please refer to the terms and conditions of the award.
I found the following information online: According to the Recipient Guide to Award Negotiation and Administration (for the office of Indian Energy) from 2022, the Final Property Report is required regardless of whether property/equipment has been purchased.
Recipient Guide to Award Negotiation<https://www.energy.gov/sites/default/files/2022-12/recipient-guide-to-awa...>
Hope this helps.
Best Regards,
Ana
________________________________
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Friday, August 29, 2025 10:27 AM
To: rowdy.research(a)lists.it.utsa.edu <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] Guidance on SF-428 Property Report with DOE
Hello,
One of my PIs has an award with the DOE; the Federal reporting checklist states that Property/Invention Reports, SF-428 Family, are due 90 days after the end of award. My question is, are the reports due (Negative Reports) even if no Patent or Invention resulted from award research? Prompt response is appreciated as we have until 8/31 to file.
Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
1 month, 2 weeks
Guidance on SF-428 Property Report with DOE
by Francesca Bronder
Hello,
One of my PIs has an award with the DOE; the Federal reporting checklist states that Property/Invention Reports, SF-428 Family, are due 90 days after the end of award. My question is, are the reports due (Negative Reports) even if no Patent or Invention resulted from award research? Prompt response is appreciated as we have until 8/31 to file.
Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
1 month, 2 weeks
Re: In-kind support on NIH other support form
by Elizabeth Tilley
Hi Jennifer,
Thank you. I wasn't quite sure what they meant by outside source, so I think I was misunderstanding it. Dr. Zhang is being awarded an STTR and the company he is working with will be renting space at UTSA as part of the agreement. At the time I wrote this email, I didn't realize the other support form was being submitted by the company, not UTSA. Because the company is renting the space, we are not providing space to them as in-kind, so they should not have to disclose the space rental as in-kind. Is my understanding correct?
Thanks again!
Liz
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Sent: Wednesday, August 27, 2025 11:33 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Cc: Guoquan Zhang <guoquan.zhang(a)utsa.edu>
Subject: RE: In-kind support on NIH other support form
Hello, Liz,
According to the context, in-kind support is support from an outside source.
UTSA resources, such as space, people, and labs, would not be in-kind support.
What is your question? I am not sure that I am addressing this in the right way.
Jennifer
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Wednesday, August 27, 2025 10:16 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Cc: Guoquan Zhang <guoquan.zhang(a)utsa.edu<mailto:guoquan.zhang@utsa.edu>>
Subject: [Rowdy.research] In-kind support on NIH other support form
Hi All,
I have a question regarding the statement below:
Other Support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, or employees or students supported by an outside source). In-kind contributions do not constitute a 'recipient share' of the expenditures, and do not need to be included in the SF-425 FFR.
* If in-kind contributions are intended for use on the project being proposed to NIH in this application, the information must be included as part of the Facilities and Other Resources or Equipment section of the application and need not be replicated on this form.
* In-kind contributions not intended for use on the project/proposal being proposed in this application must be reported below. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.
*
Normally, I do not see faculty addressing in-kind support, but to me, it looks like they need to talk about lab space, etc. that is provided to them, even if not relevant to the project.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
Re: In-kind support on NIH other support form
by Jennifer Silver
Hello, Liz,
According to the context, in-kind support is support from an outside source.
UTSA resources, such as space, people, and labs, would not be in-kind support.
What is your question? I am not sure that I am addressing this in the right way.
Jennifer
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Wednesday, August 27, 2025 10:16 AM
To: rowdy.research(a)lists.it.utsa.edu
Cc: Guoquan Zhang <guoquan.zhang(a)utsa.edu>
Subject: [Rowdy.research] In-kind support on NIH other support form
Hi All,
I have a question regarding the statement below:
Other Support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, or employees or students supported by an outside source). In-kind contributions do not constitute a 'recipient share' of the expenditures, and do not need to be included in the SF-425 FFR.
* If in-kind contributions are intended for use on the project being proposed to NIH in this application, the information must be included as part of the Facilities and Other Resources or Equipment section of the application and need not be replicated on this form.
* In-kind contributions not intended for use on the project/proposal being proposed in this application must be reported below. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.
*
Normally, I do not see faculty addressing in-kind support, but to me, it looks like they need to talk about lab space, etc. that is provided to them, even if not relevant to the project.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
In-kind support on NIH other support form
by Elizabeth Tilley
Hi All,
I have a question regarding the statement below:
Other Support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, or employees or students supported by an outside source). In-kind contributions do not constitute a 'recipient share' of the expenditures, and do not need to be included in the SF-425 FFR.
* If in-kind contributions are intended for use on the project being proposed to NIH in this application, the information must be included as part of the Facilities and Other Resources or Equipment section of the application and need not be replicated on this form.
* In-kind contributions not intended for use on the project/proposal being proposed in this application must be reported below. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.
*
Normally, I do not see faculty addressing in-kind support, but to me, it looks like they need to talk about lab space, etc. that is provided to them, even if not relevant to the project.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
Re: Cayuse issues after windows 11
by Elizabeth Tilley
Thanks Carol…I guess it’s a “me” issue 😉
From: Carol Looney <carol.looney(a)utsa.edu>
Sent: Tuesday, August 26, 2025 10:46 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: Cayuse issues after windows 11
Hi Liz,
I’m sorry you are experiencing these issues. I migrated to windows 11 without having any of these issues.
Kind regards, Carol
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Tuesday, August 26, 2025 10:44 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Cayuse issues after windows 11
Hi All,
I’m checking on this listserve first because I’m not sure if this is an upgrade issue or a “me” issue. I’ve had a lot of computer issues with VPN, etc. IT suggested I go ahead and make the move to Windows 11.. I did this Friday evening. Now, when I go into cayuse, I cannot use the manage key persons function to enter budget information. It just gives me a blank screen. When I go to add key personnel, it allows me to, but does give me an error regarding “cannot read null.”
Has anyone else had issues with cayuse after upgrading to Windows 11? I’m checking here first before going to IT. I think we have an older version of cayuse and am wondering if there are compatibility issues.
Thanks
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
Re: Cayuse issues after windows 11
by Carol Looney
Hi Liz,
I'm sorry you are experiencing these issues. I migrated to windows 11 without having any of these issues.
Kind regards, Carol
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Tuesday, August 26, 2025 10:44 AM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Cayuse issues after windows 11
Hi All,
I'm checking on this listserve first because I'm not sure if this is an upgrade issue or a "me" issue. I've had a lot of computer issues with VPN, etc. IT suggested I go ahead and make the move to Windows 11.. I did this Friday evening. Now, when I go into cayuse, I cannot use the manage key persons function to enter budget information. It just gives me a blank screen. When I go to add key personnel, it allows me to, but does give me an error regarding "cannot read null."
Has anyone else had issues with cayuse after upgrading to Windows 11? I'm checking here first before going to IT. I think we have an older version of cayuse and am wondering if there are compatibility issues.
Thanks
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
Cayuse issues after windows 11
by Elizabeth Tilley
Hi All,
I'm checking on this listserve first because I'm not sure if this is an upgrade issue or a "me" issue. I've had a lot of computer issues with VPN, etc. IT suggested I go ahead and make the move to Windows 11.. I did this Friday evening. Now, when I go into cayuse, I cannot use the manage key persons function to enter budget information. It just gives me a blank screen. When I go to add key personnel, it allows me to, but does give me an error regarding "cannot read null."
Has anyone else had issues with cayuse after upgrading to Windows 11? I'm checking here first before going to IT. I think we have an older version of cayuse and am wondering if there are compatibility issues.
Thanks
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 month, 2 weeks
