Update on Possible Government Shutdown - Research Administration
by Jennifer Silver
Next week is a key date for the federal budget. If the budget is not approved before Wednesday, there is a possibility that a government shutdown will occur.
Potential Impacts of a Shutdown
The vast majority of federal employees will not be permitted to work at all. That includes being unable to check email or respond to phone messages.
Staying informed. Federal agencies will release updates on their shutdown procedures. Important links for current updates will be provided.
What We Can Do Now to Prepare
There are steps universities can take in advance of a potential shutdown that would begin on October 1:
* Post-Award: Prepare prior approval requests and submit early. Institutions should evaluate federally funded grants set to expire within the next several months and consider plans to ensure the research can proceed with minimal disruptions until grant renewals begin again.
* Pre-Award: Stick to published grant submissions and nominations timelines, as some submission portals may remain active during a shutdown.
If a shutdown does occur, we will inform you of procedures and resources. A formal communication channel will be provided to the research community.
Thank you for your attention to the evolving information as you support the research activities in your assigned colleges, units, centers, and institutes.
Jennifer
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 months, 3 weeks
Happy Research Administrator Day!
by Evelyn Vanderburg
Dear Research Administrators,
Happy Research Administrator Day to all our amazing UTSA Research Administrators!
Your hard work and dedication truly make a difference every single day, and we want to take a moment to say thank you!
To celebrate, we've put together a little video<https://www.canva.com/design/DAGz09HP248/MiPlJKSDaKey4dpb8PW9mg/watch?utm...> for you to enjoy. We really appreciate everything you do!
Evelyn Vanderburg
Office of Sponsored Project (OSP) Team
Training & Financial Compliance Coordinator
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[cid:image001.png@01DC2E36.7D69A720]
2 months, 3 weeks
Re: OSP Post Award Support
by Elizabeth Tilley
Thank you, Justin!
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Thursday, September 25, 2025 2:00 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] OSP Post Award Support
Hello everyone,
Between 9/22/25 - 10/16/2025, there are 109 proposals planned for submission. In order to support this large pre-award workload, OSP will be prioritizing proposal reviews/submissions.
If there are any urgent post award ServiceNow tickets that need to be prioritized between now and mid-October, submit an email request to osp(a)utsa.edu<mailto:osp@utsa.edu> with the ServiceNow Ticket number and justification for review.
During this busy time, let's continue to support one another and foster a collaborative spirit across our teams. A quick check-in, a shared resource, or a helping hand can go a long way in easing the workload and ensure we meet our submission deadlines together.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 months, 3 weeks
OSP Post Award Support
by Justin Marmolejo
Hello everyone,
Between 9/22/25 - 10/16/2025, there are 109 proposals planned for submission. In order to support this large pre-award workload, OSP will be prioritizing proposal reviews/submissions.
If there are any urgent post award ServiceNow tickets that need to be prioritized between now and mid-October, submit an email request to osp(a)utsa.edu with the ServiceNow Ticket number and justification for review.
During this busy time, let's continue to support one another and foster a collaborative spirit across our teams. A quick check-in, a shared resource, or a helping hand can go a long way in easing the workload and ensure we meet our submission deadlines together.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 months, 3 weeks
Re: Updated FY26 UTSA Budget Template
by Justin Marmolejo
Hi Liz,
Since there is no good time to release this, we are leaving it up to the Sr. Research Administrators to use their best judgement on when to implement the usage of this budget template.
Thanks,
Justin
________________________________
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, September 19, 2025 2:19 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu <rowdy.research(a)lists.it.utsa.edu>; Ann Hileman <ann.hileman(a)utsa.edu>; Breanna Estrada <breanna.estrada(a)utsa.edu>; Evelyn Vanderburg <evelyn.vanderburg(a)utsa.edu>
Subject: RE: Updated FY26 UTSA Budget Template
Hi Justin,
Do we have a date for if someone is right in the middle of a proposal and they’d have to make budget changes? Like, can we still use the previous version if they are about to route and have a due date of next week?
Please advise.
Thanks,
Liz
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, September 19, 2025 1:35 PM
To: rowdy.research(a)lists.it.utsa.edu; Ann Hileman <ann.hileman(a)utsa.edu>; Breanna Estrada <breanna.estrada(a)utsa.edu>; Evelyn Vanderburg <evelyn.vanderburg(a)utsa.edu>
Subject: [Rowdy.research] Updated FY26 UTSA Budget Template
Hello everyone,
The attached FY26 UTSA Budget Template has been updated to reflect the FY26 premium sharing rates. This has also been added to the OSP website as well.
Password to budget template: UT5A1604
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 months, 4 weeks
Re: Updated FY26 UTSA Budget Template
by Elizabeth Tilley
Hi Justin,
Do we have a date for if someone is right in the middle of a proposal and they'd have to make budget changes? Like, can we still use the previous version if they are about to route and have a due date of next week?
Please advise.
Thanks,
Liz
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, September 19, 2025 1:35 PM
To: rowdy.research(a)lists.it.utsa.edu; Ann Hileman <ann.hileman(a)utsa.edu>; Breanna Estrada <breanna.estrada(a)utsa.edu>; Evelyn Vanderburg <evelyn.vanderburg(a)utsa.edu>
Subject: [Rowdy.research] Updated FY26 UTSA Budget Template
Hello everyone,
The attached FY26 UTSA Budget Template has been updated to reflect the FY26 premium sharing rates. This has also been added to the OSP website as well.
Password to budget template: UT5A1604
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
3 months
Re: NSF GRFP applications
by Jennifer Silver
Thanks, Mike! We can agree to this process for this year, too.
The proposal application is submitted by the student directly. GRFP fellowships applications by UT San Antonio students tend to be awarded to another institution, the fellow’s declared graduate program.
UT San Antonio GRFP awards declared by an incoming graduate student, as stated in their fellowship award letter and the associated application, need to be routed through OSP before their stipend PID is set up.
Here is a link to the GRFP administrative guide.
https://nsf-gov-resources.nsf.gov/files/nsf25033.pdf
Jennifer Silver
From: Michael Vasquez <michael.vasquez(a)utsa.edu>
Sent: Friday, September 19, 2025 12:53 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Re: NSF GRFP applications
Hi Liz,
Last year for the NSF GRFP’s application process, the Cayuse proposal doesn't need to be routed through OSP.
For dashboard and credit purposes, please verify in the Routing form that the Advisor (UTSA
Faculty) gets 100% credit, and the pre-award tab is completed after submission confirmation
Best,
Mike Vasquez, MBA
Research Administrator I
Office of Research - COS College Research Administration Team
One UTSA Circle,
San Antonio, TX 78249-3209
[cid:image001.png@01DC2965.7496D530]
Important Reminders:
15/5 Rule for UTSA Proposals: 15/5 Rule & Exception Requests (utsa.edu)<https://research.utsa.edu/osp/ProposalDeadlines.html>
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, September 19, 2025 12:41 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] NSF GRFP applications
Hi All,
I vaguely recall that last year we were told that we were not routing GRFP applications with NOI/cayuse. Can someone please remind me?
Thank you 😊
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
3 months
