Go-Live meeting Minutes March 3, 2026
by Evelyn Vanderburg
Hello everyone,
I've attached the minutes from the Go-Live meetings on March 3, 2026, and February 17, 2026.
Thanks.
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Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Project (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
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5 days, 4 hours
FW: The New BEHR Form Is Live!
by Justin Marmolejo
Hello everyone,
Please see the announcement below from DTS.
Research Administrators: As with the former BEF, your signature should not be required on this form.
Thanks,
Justin
From: Financial Affairs <FinancialAffairs(a)utsa.edu>
Sent: Thursday, March 12, 2026 2:46 PM
Subject: The New BEHR Form Is Live!
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Dear Colleagues,
We are pleased to share that the new Business Entertainment & Hospitality Request (BEHR) form<https://www.utsa.edu/financialaffairs/resources/forms/002.html> is live and ready to use. This update is designed to streamline processing, strengthen compliance and simplify financial transactions.
To ensure smooth processing, please note the following:
* Your BEHR form must be approved before expenses are incurred (except for impromptu business meals).
* Enter the total estimated cost rather than listing individual anticipated expenses.
* Consider using blanket BEHR forms for recurring events within the same fiscal year to make processing easier.
The BEHR process now has tolerance limits to help prevent returns from minor overages that exceed the approved total estimated costs. We also updated approval thresholds to better reflect transaction size and risk levels.
Whether you're familiar with the previous BEF form or are submitting a request for the first time, we encourage you to register for the updated training webinar,<https://mytraining.utsa.edu/online/course/search.php?areaids=core_course-...> which will cover key differences and requirements.
The new BEHR form<https://www.utsa.edu/financialaffairs/resources/forms/002.html>, updated Financial Guidelines<https://www.utsa.edu/financialaffairs/resources/financial-guidelines/0701...>, training materials and job aids <https://www.utsa.edu/financialaffairs/training/disbursements-travel.html> are available on our website.
Thank you for helping ensure a successful rollout. If you have questions, please contact Disbursements & Travel Services<mailto:Disbursements.Travel@utsa.edu>.
DISBURSEMENTS AND TRAVEL SERVICES | BUSINESS AFFAIRS
[cid:image002.png@01DCB22A.1461DA40]<mailto:disbursements.travel@utsa.edu>[cid:image003.png@01DCB22A.1461DA40]<tel://210-458-4213/>[cid:image004.png@01DCB22A.1461DA40]<tel://210-458-4236/>[cid:image005.png@01DCB22A.1461DA40]<https://www.utsa.edu/financialaffairs/services/disbursements-travel/index...>
1 week, 3 days
