4:58 p.m.
OK thanks Justin 😊
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, May 9, 2025 4:27 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: Adding Additional Dept Level Admins to Approval Chains
Hello,
The only option would be to add someone as a Project_Manager, but that should be approved
by the PI as the ultimate fiscal responsibility of the award falls to them.
Thanks,
Justin
From: Elizabeth Tilley
<elizabeth.tilley@utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, May 9, 2025 4:15 PM
To: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Cc: rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: Adding Additional Dept Level Admins to Approval Chains
Hi – I’m just now going through emails. This wasn’t my question originally and Chris may
have already resolved, but for financial people that they want to add to approval chains,
can those people be put into one of those roles that you list, Justin? I’m just curious
about who can be added.
Thanks
From: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, May 9, 2025 10:40 AM
To: rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Re: Adding Additional Dept Level Admins to Approval Chains
Hello,
The only approver roles built into the approval chain are the PI, Project_Manager, and
GR_CENTRAL_OFC. The approval routes in that order as well.
Thanks,
Justin
From: Chris Crenshaw
<christopher.crenshaw@utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Sent: Friday, May 9, 2025 10:30 AM
To: rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Adding Additional Dept Level Admins to Approval Chains
Importance: High
Good morning and happy Friday, everyone,
If the VPSS team wants to add in Kelley Marcantel (executive financial director) and
Zinthia Garza (BSC manager) to the approval chains on financial transactions and eForms –
does anyone know what role in the project teams tab can I provide them?
Thank you!
[cid:image001.png@01DBC103.9A6ED8E0]
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
Upcoming Out of Office Days: May 14-16, 2025.
From: Leslie Garcia
<leslie.garcia2@utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Sent: Friday, May 9, 2025 9:04 AM
To: Chris Crenshaw
<christopher.crenshaw@utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Good morning,
Would you happen to know how I can add Zinthia and Kelley as approvers to vouchers for all
PIDs under VPSS?
Or know who I could ask in OSP/Grants?
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Cynthia Villarreal-Garcia
<Cynthia.Villarreal-Garcia@utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Friday, May 9, 2025 9:02 AM
To: Leslie Garcia <leslie.garcia2@utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services
<GrantsAndContracts.FinancialServices@utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Leslie,
Please see guidance on your request.
[cid:image002.png@01DBC103.9A6ED8E0]
Thank you,
Cynthia
________________________________
From: Cynthia Villarreal-Garcia
<Cynthia.Villarreal-Garcia@utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Wednesday, May 7, 2025 6:09 PM
To: Leslie Garcia <leslie.garcia2@utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services
<GrantsAndContracts.FinancialServices@utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Good evening,
I apologize for the delay in responding to your request. I have reached out to see who can
assist with this access and will hopefully have a response to you by tomorrow.
Best,
Cynthia Villarreal-Garcia, MBA
Director
Grants and Contracts Financial Services
Financial Affairs Office of the Controller
The University of Texas at San Antonio
One UTSA Circle, NPB 451
San Antonio, TX 78249-3209
Cynthia.Villarreal-Garcia@utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
[cid:image003.png@01DBC103.9A6ED8E0]
Sent from Mail<https://go.microsoft.com/fwlink/?LinkId=550986> for Windows
________________________________
From: Leslie Garcia
Sent: Wednesday, May 7, 2025 2:57 PM
To: Grants and Contracts Financial Services; Grants and Contracts Financial Services
Cc: Cynthia Villarreal-Garcia
Subject: RE: VPSS PIDs- Voucher Approvers
Good afternoon,
Is there anyone I can reach out to regarding adding approvers to vouchers using project
IDs under VPSS?
Please let me know if I can provide any additional information.
Best regards,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Monday, May 5, 2025 8:14 AM
To: Grants and Contracts Financial Services
<GrantsAndContracts.FinancialServices@utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>;
GCFS@utsa.edu<mailto:GCFS@utsa.edu>
Cc: Cynthia Villarreal-Garcia
<cynthia.villarreal-garcia@utsa.edu<mailto:cynthia.villarreal-garcia@utsa.edu>>
Subject: RE: VPSS PIDs- Voucher Approvers
Good morning,
I wanted to follow up on this inquiry.
Please let me know if I can provide any further information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Wednesday, April 30, 2025 4:44 PM
To: Grants and Contracts Financial Services
<GrantsAndContracts.FinancialServices@utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers
Good afternoon,
I wanted to inquire about adding Kelley Marcantel 6001611942 and Zinthia Garza 6001144389
as approvers to vouchers being submitted using the attached project IDs under VPSS.
I was directed to Grants and Contracts by BIS, please let me know if I can provide further
information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: IT Service Desk <TechCafe@utsa.edu<mailto:TechCafe@utsa.edu>>
Sent: Wednesday, April 30, 2025 4:38 PM
To: Leslie Garcia <leslie.garcia2@utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Subject: Your Request has been completed
[Image removed by sender.]
Your Request has been marked as Completed.
Item Requested
PeopleSoft Document Workflow
Requested for
Leslie Garcia
Opened
2025-04-30 15:07:02
Number
RITM0076808
Commments:
________________________________
2025-04-30 16:36:35 - Darrick Kimble Caller Notes
Good afternoon, to add Kelley and Zinthia as Approvers for the Project IDs attached you
would need to contact Grants Contracts and Financial Services to see if they can be
added.
________________________________
2025-04-30 15:13:55 - Leslie Garcia Caller Notes
I also wanted to ask- if a cost center and a project ID are on a voucher that both go to
an approver- will they receive the voucher twice to approve? Or will the system only send
the voucher to the approver once?
How did we do?
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Tech Café
Is there something else we can help with?
Open a new Request<https://support.utsa.edu/myportal>
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