4:19 p.m.
Hello,
Budget Transfers do not follow the new workflow. Please refer to 7/8 GoLive Meeting
Minutes for more information.
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Thursday, July 24, 2025 9:47 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals/BT 0000886610
Hi Justin,
Can you please let us know if Budget Transfer 0000886610 is listing the current approvers
in RA/OSP? I think this might be the example you are asking below? I entered it yesterday
and it is for Capital Equipment, (OSP approval). Regardless, I think it should have listed
Liz, who is my portfolio backup in the new role, not Olga, who is still in the old
GRT_Central role. Can you please confirm?
Thank you
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder@utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires
an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message
me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for
your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole
use of the intended recipient(s) and may contain confidential and privileged information
or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is
prohibited. If you are not the intended recipient, please contact the sender by reply
e-mail and destroy all copies of the original message
From: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Wednesday, July 23, 2025 10:43 AM
To: Francesca Bronder
<Francesca.Bronder@utsa.edu<mailto:Francesca.Bronder@utsa.edu>>;
rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hello,
The TA below was created prior to the update in workflow being pushed to production. That
is why you aren't seeing it.
In your new role, are you aware of any documents that didn't route to you? Please
provide examples. Because you are not the first approver in the routing chain, things may
just not be ready for your approval yet.
Thanks,
Justin
From: Francesca Bronder
<Francesca.Bronder@utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Wednesday, July 23, 2025 9:45 AM
To: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>;
rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Thank you, but I don't think it is working. For example, we have this case: TA
0000240178, Foreign Travel on P5566, Dr. Ozturk, I am the new Role, COL_RSCH_ADMI but I
did not receive it and it is currently at Olga's who is in the old role, GRT_Central.
She is not going to approve of course, but based on the training slides you showed us,
shouldn't I have received it as well by now? We are a bit confused.
And as of today, in my new role, I still do not receive any type of transaction
(Vouchers/Exp Reports/Financial/E-Forms/ Rowdy Req, BT/s) related to my projects. Please
advise, thank you
[cid:image001.png@01DBFC8C.C50FA740]
[cid:image002.png@01DBFC8C.C50FA740]
[cid:image003.png@01DBFC8C.C50FA740]
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder@utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires
an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message
me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for
your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole
use of the intended recipient(s) and may contain confidential and privileged information
or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is
prohibited. If you are not the intended recipient, please contact the sender by reply
e-mail and destroy all copies of the original message
From: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Wednesday, July 23, 2025 6:45 AM
To: Francesca Bronder
<Francesca.Bronder@utsa.edu<mailto:Francesca.Bronder@utsa.edu>>;
rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hi Francesca,
If I'm understanding your question correctly, the answer is no. The RAs in the
COL_RSCH_ADMI role will receive the documents for approval first, then the vouchers will
route to the GR_CENTRAL_OFC role for OSP approval. The RAs in the GR_CENTRAL_OFC role
should not be approving these.
Thanks,
Justin
From: Francesca Bronder
<Francesca.Bronder@utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Tuesday, July 22, 2025 5:55 PM
To: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>;
rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hi Justin,
Thank you and just to clarify, those RAs that are in the GR_CENTRAL_OFC role would receive
the voucher, expense reports, or travel authorizations in their queue for RA approval
before OSP, then the voucher routes to OSP for their additional approval, is that
correct?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder@utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires
an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message
me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for
your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole
use of the intended recipient(s) and may contain confidential and privileged information
or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is
prohibited. If you are not the intended recipient, please contact the sender by reply
e-mail and destroy all copies of the original message
From: Justin Marmolejo
<Justin.Marmolejo@utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research@lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC
role in PeopleSoft to approve budget transfers and requisitions. Because of this, those
same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP
to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you
are not approving any vouchers, expense reports, or travel authorizations on behalf of
OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce
confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate
Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo@utsa.edu<mailto:justin.marmolejo@utsa.edu>
