Re: PS Approvals
by Francesca Bronder
Hi Carol it is my understanding that if transactions we are reviewing are for Foreign Travel, Capital Equipment or Participant Support i.e. Expenses/Travel, then we "back off" and allow OSP to approve them. Am I correct @Justin Marmolejo<mailto:Justin.Marmolejo@utsa.edu>?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Carol Looney <carol.looney(a)utsa.edu>
Sent: Thursday, July 24, 2025 9:24 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Re: PS Approvals
Hello Justin,
Thanks for sharing. How do we determine if the approval is intended for OSP or the RAs that are in the GR_CENTRAL_OFC role? This seems a bit ambiguous. Is there way to flag or something in PS?
Kind regards, Carol
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Justin Marmolejo
Hi Carol,
You can view the approval chain on any item routed to you for approval.
Thanks,
Justin
From: Carol Looney <carol.looney(a)utsa.edu>
Sent: Thursday, July 24, 2025 9:24 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals
Hello Justin,
Thanks for sharing. How do we determine if the approval is intended for OSP or the RAs that are in the GR_CENTRAL_OFC role? This seems a bit ambiguous. Is there way to flag or something in PS?
Kind regards, Carol
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Carol Looney
Hello Justin,
Thanks for sharing. How do we determine if the approval is intended for OSP or the RAs that are in the GR_CENTRAL_OFC role? This seems a bit ambiguous. Is there way to flag or something in PS?
Kind regards, Carol
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Justin Marmolejo
Hello,
Yes. It was brought to my attention that the routing for eForms didn't update. I am brining this up with BIS.
Thanks,
Justin
From: Chris Crenshaw <christopher.crenshaw(a)utsa.edu>
Sent: Wednesday, July 23, 2025 10:00 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals
Hi Justin, everyone,
To clarify: should the RAs be approving eForms? I receive the ones for my team even though I am still in the GCO Role. Meghan and Josie are not getting them in their queue. In the future, will those in the CRA role be getting eForms as well?
Thank you,
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 3:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Justin Marmolejo
Hello,
The TA below was created prior to the update in workflow being pushed to production. That is why you aren't seeing it.
In your new role, are you aware of any documents that didn't route to you? Please provide examples. Because you are not the first approver in the routing chain, things may just not be ready for your approval yet.
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Wednesday, July 23, 2025 9:45 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals
Thank you, but I don't think it is working. For example, we have this case: TA 0000240178, Foreign Travel on P5566, Dr. Ozturk, I am the new Role, COL_RSCH_ADMI but I did not receive it and it is currently at Olga's who is in the old role, GRT_Central. She is not going to approve of course, but based on the training slides you showed us, shouldn't I have received it as well by now? We are a bit confused.
And as of today, in my new role, I still do not receive any type of transaction (Vouchers/Exp Reports/Financial/E-Forms/ Rowdy Req, BT/s) related to my projects. Please advise, thank you
[cid:image003.png@01DBFBBE.6B61EF60]
[cid:image004.png@01DBFBBE.6B61EF60]
[cid:image005.png@01DBFBBE.6B61EF60]
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Wednesday, July 23, 2025 6:45 AM
To: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hi Francesca,
If I'm understanding your question correctly, the answer is no. The RAs in the COL_RSCH_ADMI role will receive the documents for approval first, then the vouchers will route to the GR_CENTRAL_OFC role for OSP approval. The RAs in the GR_CENTRAL_OFC role should not be approving these.
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Tuesday, July 22, 2025 5:55 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hi Justin,
Thank you and just to clarify, those RAs that are in the GR_CENTRAL_OFC role would receive the voucher, expense reports, or travel authorizations in their queue for RA approval before OSP, then the voucher routes to OSP for their additional approval, is that correct?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Chris Crenshaw
Hi Justin, everyone,
To clarify: should the RAs be approving eForms? I receive the ones for my team even though I am still in the GCO Role. Meghan and Josie are not getting them in their queue. In the future, will those in the CRA role be getting eForms as well?
Thank you,
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Tuesday, July 22, 2025 3:56 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Francesca Bronder
Thank you, but I don't think it is working. For example, we have this case: TA 0000240178, Foreign Travel on P5566, Dr. Ozturk, I am the new Role, COL_RSCH_ADMI but I did not receive it and it is currently at Olga's who is in the old role, GRT_Central. She is not going to approve of course, but based on the training slides you showed us, shouldn't I have received it as well by now? We are a bit confused.
And as of today, in my new role, I still do not receive any type of transaction (Vouchers/Exp Reports/Financial/E-Forms/ Rowdy Req, BT/s) related to my projects. Please advise, thank you
[cid:image003.png@01DBFBB5.DB60FB20]
[cid:image001.png@01DBFBB5.41612720]
[cid:image002.png@01DBFBB5.41612720]
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Wednesday, July 23, 2025 6:45 AM
To: Francesca Bronder <Francesca.Bronder(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals
Hi Francesca,
If I'm understanding your question correctly, the answer is no. The RAs in the COL_RSCH_ADMI role will receive the documents for approval first, then the vouchers will route to the GR_CENTRAL_OFC role for OSP approval. The RAs in the GR_CENTRAL_OFC role should not be approving these.
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu<mailto:Francesca.Bronder@utsa.edu>>
Sent: Tuesday, July 22, 2025 5:55 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>; rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: PS Approvals
Hi Justin,
Thank you and just to clarify, those RAs that are in the GR_CENTRAL_OFC role would receive the voucher, expense reports, or travel authorizations in their queue for RA approval before OSP, then the voucher routes to OSP for their additional approval, is that correct?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Justin Marmolejo
Hi Francesca,
If I'm understanding your question correctly, the answer is no. The RAs in the COL_RSCH_ADMI role will receive the documents for approval first, then the vouchers will route to the GR_CENTRAL_OFC role for OSP approval. The RAs in the GR_CENTRAL_OFC role should not be approving these.
Thanks,
Justin
From: Francesca Bronder <Francesca.Bronder(a)utsa.edu>
Sent: Tuesday, July 22, 2025 5:55 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: PS Approvals
Hi Justin,
Thank you and just to clarify, those RAs that are in the GR_CENTRAL_OFC role would receive the voucher, expense reports, or travel authorizations in their queue for RA approval before OSP, then the voucher routes to OSP for their additional approval, is that correct?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
Re: PS Approvals
by Francesca Bronder
Hi Justin,
Thank you and just to clarify, those RAs that are in the GR_CENTRAL_OFC role would receive the voucher, expense reports, or travel authorizations in their queue for RA approval before OSP, then the voucher routes to OSP for their additional approval, is that correct?
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
Please be aware that due to the high volume we manage, our department typically requires an estimated 2-day turnaround for responses, actions, or follow-ups. Feel free to message me via TEAMS for urgent matters, and I will respond as soon as possible. Thank you for your patience!
CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Tuesday, July 22, 2025 4:56 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] PS Approvals
Importance: High
Hello everyone,
As mentioned previously, some Research Administrators will remain in the GR_CENTRAL_OFC role in PeopleSoft to approve budget transfers and requisitions. Because of this, those same RAs will receive vouchers, expense reports, and travel authorizations meant for OSP to approve.
With that in mind, for those RAs that are in the GR_CENTRAL_OFC role, please make sure you are not approving any vouchers, expense reports, or travel authorizations on behalf of OSP.
To the OSP staff, please make sure you are approving your workflow daily to help reduce confusion for the Research Administrators on which items they need to approve.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
9 months, 2 weeks
