FW: [EXTERNAL] Action - Proposal Revision Opportunity due to conflict with the Administration’s Executive Orders (EOs)
by Cedric Williams
He4y everyone,
Please see information below –
Regards,
Cedric F. Williams, MBA
Senior Grant & Contracts Administrator | Authorized Official Representative
Office of Sponsored Projects
UTSA Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V05
Phone: 210.458.8784
Email: cedric.williams(a)utsa.edu<mailto:cedric.williams@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
From: HQ-MUREP <hq-murep(a)mail.nasa.gov>
Sent: Wednesday, April 30, 2025 12:37 PM
Subject: [EXTERNAL] Action - Proposal Revision Opportunity due to conflict with the Administration’s Executive Orders (EOs)
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
ACTION MEMORANDUM
To: Principal Investigators and Authorized Organization Representatives of Proposals to NASA MUREP Earth Systems Science Research Solicitation (ESSR)
Date: April 30, 2025
From: MUREP/SMD Research Partnership Activity Manger
Subject: Action - Proposal Revision Opportunity due to conflict with the Administration’s Executive Orders (EOs).
Bottom Line Up Front: The initial review of proposals submitted in response to EONS Appendix #13: FY 2024 MUREP Earth Systems Science Research is complete. To ensure compliance with the Administration’s Executive Orders (EOs) and NASA guidance, proposers have an opportunity to revise and resubmit proposals in areas that conflict or are non-compliant. Therefore, before the proposals can be reconsidered, all PIs must revise and resubmit their proposals to address any content that conflicts with the Administration’s EOs.
Background: To ensure compliance with the Administration’s Executive Orders—"Ending Radical and Wasteful Government DEI Programs and Preferences<https://www.whitehouse.gov/presidential-actions/2025/01/ending-radical-an...>" and "Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government<https://www.whitehouse.gov/presidential-actions/2025/01/defending-women-f...>"—as well as alignment with guidance from the NSSC, OMB, and OSTEM, you are required to revise and resubmit your MUREP Earth Systems Science Research proposal for award funding consideration. The revised submission must address the items outlined in the executive orders above which highlight the removal of all references to diversity, equity, and inclusion (DEI), underrepresented participants, Environmental Justice (EJ) and gender preference. Please revise only the areas where the conflict exists. If revisions to non-compliant activities necessitate a change in the associated budget, the proposer may propose replacement activities to bring the proposal into compliance.
The Earth Science to Action strategy online has been modified in response to the EOs. It is the research, application and action resource you should refer to for science language to use. Additionally, as provided during the pre-proposal webinars, the pyramid diagram on the Earth Science to Action strategy page<https://science.nasa.gov/earth-science/earth-science-to-action/> is particularly helpful for accuracy for approved budgeted research strategies, activities and language.
Another reference that you might find helpful to pull from is the 2025-2026 Science Strategy – it’s very succinct. The Earth Science language appears on page 12 of the PDF (labeled on the page as 13): https://assets.science.nasa.gov/content/dam/science/cds/about-us/2025/202....
Directions
Certain content, language, statements, activities, metrics, targets, selection criteria, goals, objectives, or frameworks in your proposal may conflict with the Executive Orders listed above. Revised proposals must be resubmitted following the steps below.
No later than 11:59pm Eastern Standard Time on Wednesday, May 21, 2025, Proposers are required to upload three items to this link:
https://nasagov.app.box.com/f/dbab1d8f604d4a1ca51a7e1a367c78c1
1. The revised proposal – WITHOUT highlights/strikethroughs
* Naming Convention: Proposal Number_Revised A_ Organization Name
1. The revised proposal – WITH highlights/strikethroughs
* Naming Convention: Proposal Number_Revised B_Organization Name
1. An Excel File documenting actions completed to address any EO conflicts identified during your review of your proposal
* Naming Convention: Proposal Number_Revised Actions _Organization Name. Note, an example has been provided in red below.
Overview of Actions Excel Example:
Item #
Item in Conflict with Executive Order
Proposed Revision
PDF Page
(Please include all applicable page numbers)
1
Support marginalized students in STEM with direct funding.
Support all students in STEM with direct funding
8, 12
Please add the following language to the cover page of both of your proposal resubmissions:
* Revised Resubmission Based on Executive Orders
* Resubmission Date: May XX, 2025
Your responsibility as the PI:
In addition to addressing the items listed above, it is your responsibility to ensure that no content in the revised proposal conflicts with the Executive Orders or NASA policy changes in the GCAM. If you have any questions regarding your proposal, including the items outlined in the “Directions” section, please contact your Authorized Organizational Representative (AOR).
Confirmations:
You will receive an email confirmation within 24 hours of submission, except for submissions made on Friday, May 9, which will receive confirmation on Monday, May 12.
Office Hours:
On Wednesday, May 7 from 2:00-3:00pm ET and Wednesday, May 14 from 4:00-5:00pm ET office hours will be held in a TEAMS meeting with the project team to answer your questions. Questions may be submitted to NASAESSR(a)nasaprs.com<mailto:NASAESSR@nasaprs.com>, prior to the TEAMS meeting. Dial in by phone is not available. Downloading the TEAMS app may allow you to join from a mobile device.
Wednesday, May 7 from 2:00-3:00pm ET
Join the meeting now<https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2MyNmIzMDgtMzdmYS...>
Meeting ID: 249 463 801 290 7
Passcode: du2X5j8X
Wednesday, May 14 from 4:00-5:00pm ET
Join the meeting now<https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjkyMTkwYjUtYWE2Zi...>
Meeting ID: 296 720 726 226 3
Passcode: zF6u3Tv6
Thank you for your interest in NASA MUREP’s Earth Systems Science Research. We appreciate your time as we ensure adherence to NASA and Administration policies.
MUREP ESSR Team
NASAESSR(a)nasaprs.com<mailto:NASAESSR@nasaprs.com>
[NASA Meatball Logo]<https://www.nasa.gov/>
Minority University Research
and Education Project (MUREP)
Office of STEM Engagement
Mary W. Jackson NASA Headquarters
300 E Street SW, Washington, DC 20546
hq-murep(a)mail.nasa.gov<mailto:hq-murep@mail.nasa.gov>
1 month, 3 weeks
04/29/25 GoLive Meeting Minutes
by Justin Marmolejo
Hello everyone,
Please find the attached minutes from this week's GoLive meeting.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
1 month, 3 weeks
Fw: Register for a Fiscal Year-End Workshop
by Justin Marmolejo
Hello,
Please see the fiscal year end workshop schedule below.
Thanks,
Justin
________________________________
From: Financial Affairs <FinancialAffairs(a)utsa.edu>
Sent: Tuesday, April 22, 2025 10:01:47 AM
Subject: Register for a Fiscal Year-End Workshop
[cid:image001.png@01DBB354.29837F30]
Dear Colleagues.
As we prepare for the fiscal-year end in August, Financial Affairs is offering virtual workshops to provide important information about deadlines, closing processes, changes to business processes, and Financial Guidelines<https://www.utsa.edu/financialaffairs/resources/financial-guidelines/inde...>.
To sign up, choose the appropriate session below and register on My Training<https://mytraining.utsa.edu/online/#_ga=2.258212873.20054132.1618846336-5...>.
Fiscal Year-End Workshop for New Employees<https://mytraining.utsa.edu/online/mod/facetoface/view.php?id=952> (PS0209.02)
May 22, 2025, 10 a.m.– noon
This training is for staff who are new to year-end closing procedures and deadlines.
Fiscal Year-End Workshop Refresher<https://mytraining.utsa.edu/online/mod/facetoface/view.php?id=954> (PS0209.01)
May 28, 2025, 10–11:30 a.m.
June 3, 2025, 10–11:30 a.m.
This training is for staff who have experience with year-end closing procedures and deadlines.
Visit our Fiscal Year-End<https://www.utsa.edu/financialaffairs/about/fiscal-year-end.html> website for additional workshop details. Downloadable workshop material will be available by May 20.
If you have questions, email Financial Affairs<mailto:financialaffairs@utsa.edu>.
FINANCIAL AFFAIRS | UTSA BUSINESS AFFAIRS
[cid:image003.png@01DBB354.29837F30]<mailto:financialaffairs@utsa.edu>[cid:image004.png@01DBB354.29837F30]<tel://210-458-4210/>[cid:image005.png@01DBB354.29837F30]<tel://210-458-4236/>[cid:image006.png@01DBB354.29837F30]<https://www.utsa.edu/financialaffairs/index.html>
2 months
Equipment threshold question
by Elizabeth Tilley
Hi All,
If a proposal was submitted prior to the equipment threshold change, but now it's being awarded after, do we keep the old threshold? If not, how are we handling the change with the sponsor?
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
04/15/25 GoLive Meeting Minutes
by Justin Marmolejo
Hello everyone,
Please find the attached minutes from this week's GoLive meeting.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
2 months, 1 week
Student Travel After Graduation
by Chris Crenshaw
Hi everyone,
I hope y'all's weekend was relaxing!
Quick question:
I have a student graduating May 16, 2025. The student is employed under a THECB grant. They have travel scheduled after their graduation date to present at a conference, so will not be an employee at travel time.
How can this travel be paid for? Service agreement? Non-PO voucher?
Thanks in advance!
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
2 months, 1 week
Re: Updated Grants PS Expense Budget Crosswalk
by Francesca Bronder
Many thanks!
Sincerely,
Francesca Bronder, M.A.
Research Administrator II - College Research Administration
College of Sciences
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
BSE 1.638
Email: francesca.bronder(a)utsa.edu<mailto:francesca.bronder@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Thursday, April 10, 2025 4:06 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Updated Grants PS Expense Budget Crosswalk
Hello everyone,
The crosswalk for PS expense account codes has been updated. Please see attached file.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
2 months, 1 week
Updated Grants PS Expense Budget Crosswalk
by Justin Marmolejo
Hello everyone,
The crosswalk for PS expense account codes has been updated. Please see attached file.
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
2 months, 1 week
FW: [EXTERNAL] RE: Policy Update: Travel Request form
by Jennifer Silver
TxDOT awards
See the guidance regarding eligible costs for Travel.
Thanks!
Jennifer
Jennifer Silver, CRA
Senior Director, Office of Sponsored Projects
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.4234 | Email: Jennifer.silver(a)utsa.edu<mailto:Jennifer.silver@utsa.edu>
https://research.utsa.edu/osp/
From: RTIMAIN <RTIMAIN(a)txdot.gov>
Sent: Tuesday, April 8, 2025 4:35 PM
To: RTIMAIN <RTIMAIN(a)txdot.gov>
Subject: [EXTERNAL] RE: Policy Update: Travel Request form
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Correction: Effective May 1, 2025, RTI will no longer accept out-of- state travel request forms for travel that has occurred prior to obtaining approval or requests on old forms. As cited in our University Handbook, advanced approval is needed from TxDOT.
Kevin Pete, PMP(r)
Director, Research & Technology Implementation Division
Texas Dept. of Transportation
(512) 416-4726
Research<http://www.txdot.gov/inside-txdot/division/research-technology.html>|Library<http://library.ctr.utexas.edu/Presto/home/home.aspx>|TxSTIC<http://txstic.org/>|TxLTAP<http://txltap.org/>
"Research: the distance between an idea and its realization."
-David Sarnoff, pioneer of American radio and television.
From: RTIMAIN
Sent: Tuesday, April 8, 2025 4:03 PM
To: RTIMAIN <RTIMAIN(a)txdot.gov<mailto:RTIMAIN@txdot.gov>>
Subject: Policy Update: Travel Request form
Effective May 1, 2025, RTI will no longer accept travel request forms for travel that has occurred prior to obtaining approval or requests on old forms. As cited in our University Handbook, advanced approval is needed from TxDOT.
If you have any questions, please feel free to contact our office.
Best Regards,
Kevin Pete, PMP(r)
Director, Research & Technology Implementation Division
Texas Dept. of Transportation
(512) 416-4726
Research<http://www.txdot.gov/inside-txdot/division/research-technology.html>|Library<http://library.ctr.utexas.edu/Presto/home/home.aspx>|TxSTIC<http://txstic.org/>|TxLTAP<http://txltap.org/>
"Research: the distance between an idea and its realization."
-David Sarnoff, pioneer of American radio and television.
[A Texas Department of Transportation (TxDOT) message]<https://www.txdot.gov/drivelikeatexan?cid=signature:email:AW:dlat>
2 months, 2 weeks
Update Re: Closeouts on Aged Projects
by Justin Marmolejo
Hello everyone,
GCFS announced a new process this morning in the Financial Area Representatives (FAR) Meeting. This process is in regards to processing cost transfers to move overages off aged projects they are trying to close out. A copy of the full presentation will be uploaded to the FAR website<https://www.utsa.edu/financialaffairs/resources/far/index.html>.
[cid:image001.jpg@01DBA3C2.C7DAF4C0]
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
2 months, 3 weeks
