FEMA Grants - ND System Decommissioning Reminder
by Cedric Williams
Good afternoon -
FEMA Grants - ND System Decommissioning Reminder
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Regards,
Cedric F. Williams, MBA
Senior Grant & Contracts Administrator | Authorized Official Representative
Office of Sponsored Projects
UTSA Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V05
Phone: 210.458.8784
Email: cedric.williams(a)utsa.edu<mailto:cedric.williams@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
3 weeks, 1 day
Go-Live meeting minutes 7-21-2026
by Evelyn Vanderburg
Hello everyone,
Please find the attached minutes from July 21, 2026 GoLive meeting.
Thanks.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Proactive training for compliance, audit readiness, and reduced risk- building lasting confidence
Research Innovation
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
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3 weeks, 4 days
Go-live minutes August 4, 2026
by Evelyn Vanderburg
Hello everyone,
Please find the attached August 4, 2026, GoLive meeting minutes.
Thanks.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Proactive training for compliance, audit readiness, and reduced risk- building lasting confidence
Research Innovation
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[cid:image001.png@01DD2E21.993A34B0]
3 weeks, 4 days
FW: Review Year-End Deadlines for August.
by Evelyn Vanderburg
Dear Colleagues,
Please see UTSA Accounting Deadlines for August.
Thanks.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Proactive training for compliance, audit readiness, and reduced risk- building lasting confidence
Research Innovation
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
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From: Cynthia Schweers <Cynthia.Schweers(a)utsa.edu>
Sent: Monday, August 3, 2026 8:59 AM
To: Cynthia Schweers <Cynthia.Schweers(a)utsa.edu>
Subject: RE: Review Year-End Deadlines for August.
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Dear Colleagues,
As we prepare for the end of the fiscal year, please mark your calendars for the critical August deadlines. Meeting these deadlines will keep us on track for a strong start to the next fiscal year.
FY26 Year -end Transaction Deadlines
Due Date
Department
Description
8/1/2026
People Excellence
Hire/Rehire forms due to People Excellence for Sept. 1 start date
8/3/2026
DTS
Route all Non-PO Vouchers and Travel & Expense documents from July 16-31.
8/4/2026
Credit Card Administration
Transactions for the Aug. 4 statement ready for reconciliation
8/7/2026
Purchasing
Last day to request FY26 Purchase Order closures
8/7/2026
Purchasing
Last day to submit Purchase Order Change (POC) request
8/10/2026
PAYROLL
Additional Pay eForm deadline: Must be fully approved without errors by 5 p.m. to process payment using FY26 funds.
8/10/2026
PAYROLL
Last date for offcycle check requests accepted by the Payroll office. There will be no offcycle printing Aug 28 - 31.
8/10/2026
Budget
Changes for all semi-monthly and monthly paid employees for pay periods ending Aug. 15 and Aug. 31 must be submitted and fully approved.
8/14/2026
Accounting
Corrections through July due to Accounting Services by 5 p.m.
8/14/2026
Accounting
July 2026 activity cost transfers are due to Controller.VPRAssist(a)utsa.edu by 5 p.m. All extra routing and signatures need to occur before this date to meet this deadline.<mailto:Controller.VPRAssist@utsa.edu>
8/14/2026
Budget
Retroactive funding changes for July and Aug. activity.
8/14/2026
Purchasing
Last day POs will encumber FY26 funds $14,999 and under. Access to Rowdy Exchange will be removed until Sept 2.
8/14/2026
Credit Card Administration
Department approval due by 5 p.m. for Aug. 4 statement
8/17/2026
Payroll
Last salaried employee weekly timesheet due date for the Aug. 10 - 15 work week to meet the Aug. monthly payroll processing deadline.
8/17/2026
Payroll
Hourly employee weekly timesheet for the Aug 1 - 15 pay period due to supervisor
8/17/2026
DTS
Route all Non-PO Vouchers and Travel & Expense Documents from Aug. 1-15.
8/18/2026
Payroll
Supervisor timesheet approval by noon
8/20/2026
Payroll
Deadline to approve employee timesheets, including Overtime Comp Time Payout (OCP) hours.
8/21/2026
DTS
Last day to submit Wire Transfer Requests
8/26/2026
DTS
Last check run for PO Vouchers at noon
8/27/2026
DTS
Route all Non-PO Vouchers and Travel & Expense documents from Aug. 16-31
8/27/2026
DTS
AP and T&E roles will be removed at end of day.
8/28/2026
DTS
Last check run for Non-PO Vouchers and Travel & Expense documents
8/28/2026
Financial Services
Transactions submitted by August 27 or earlier will be processed in time for the final refund on August 28.
The final FY26 check run is scheduled for Friday, August 28.
8/31/2026
Financial Services
All departmental revenue must be delivered to Fiscal Services by 3 p.m in order to be recorded in the correct fiscal year.
8/31/2026
Financial Services
Petty cash reimbursements using FY26 funds must be submitted to Fiscal Services by 3 p.m.
8/31/2026
Financial Services
Disbursements may continue through Friday, August 28. However, Financial Services requests that you refrain from processing any disbursements on Monday, August 31, as any disbursements processed on Friday, August 31 will be refunded on September 1.
8/31/2026
Inventory
All receiving reports must be completed for capital and controlled items
8/31/2026
Inventory
Email inventory.department(a)utsa.edu to have items tagged if you complete a desktop receiving report after close of business<mailto:inventory.department@utsa.edu>
8/31/2026
People Excellence
Vacation time over the maximum allowable carryover amount must be taken by deadline.
You can view the full deadline calendar on the Fiscal Year-End website<https://www.utsa.edu/financialaffairs/about/fiscal-year-end.html>. For questions, contact Accounting Services.<mailto:Accounting.ofc@utsa.edu>
ACCOUNTING SERVICES | ENTERPRISE OPERATIONS & STRATEGY
[cid:image002.png@01DD2326.5E038000]<mailto:accounting.ofc@utsa.edu>[cid:image003.png@01DD2326.5E038000]<tel://210-458-4212/>[cid:image004.png@01DD2326.5E038000]<tel://210-458-4236/>[cid:image005.png@01DD2326.5E038000]<https://www.utsa.edu/financialaffairs/services/accounting/index.html>
1 month, 1 week
