Dear Colleagues, Please see UTSA Accounting Deadlines for August. Thanks. Evelyn Vanderburg Training & Financial Compliance Coordinator Proactive training for compliance, audit readiness, and reduced risk- building lasting confidence Research Innovation The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 O: 210.458.7049 | utsa.edu [cid:image006.png@01DD2335.9154DE40] From: Cynthia Schweers <Cynthia.Schweers(a)utsa.edu&gt; Sent: Monday, August 3, 2026 8:59 AM To: Cynthia Schweers <Cynthia.Schweers(a)utsa.edu&gt; Subject: RE: Review Year-End Deadlines for August. [cid:image001.png@01DD2326.5E038000] Dear Colleagues, As we prepare for the end of the fiscal year, please mark your calendars for the critical August deadlines. Meeting these deadlines will keep us on track for a strong start to the next fiscal year. FY26 Year -end Transaction Deadlines Due Date Department Description 8/1/2026 People Excellence Hire/Rehire forms due to People Excellence for Sept. 1 start date 8/3/2026 DTS Route all Non-PO Vouchers and Travel & Expense documents from July 16-31. 8/4/2026 Credit Card Administration Transactions for the Aug. 4 statement ready for reconciliation 8/7/2026 Purchasing Last day to request FY26 Purchase Order closures 8/7/2026 Purchasing Last day to submit Purchase Order Change (POC) request 8/10/2026 PAYROLL Additional Pay eForm deadline: Must be fully approved without errors by 5 p.m. to process payment using FY26 funds. 8/10/2026 PAYROLL Last date for offcycle check requests accepted by the Payroll office. There will be no offcycle printing Aug 28 - 31. 8/10/2026 Budget Changes for all semi-monthly and monthly paid employees for pay periods ending Aug. 15 and Aug. 31 must be submitted and fully approved. 8/14/2026 Accounting Corrections through July due to Accounting Services by 5 p.m. 8/14/2026 Accounting July 2026 activity cost transfers are due to Controller.VPRAssist(a)utsa.edu by 5 p.m. All extra routing and signatures need to occur before this date to meet this deadline.<mailto:Controller.VPRAssist@utsa.edu> 8/14/2026 Budget Retroactive funding changes for July and Aug. activity. 8/14/2026 Purchasing Last day POs will encumber FY26 funds $14,999 and under. Access to Rowdy Exchange will be removed until Sept 2. 8/14/2026 Credit Card Administration Department approval due by 5 p.m. for Aug. 4 statement 8/17/2026 Payroll Last salaried employee weekly timesheet due date for the Aug. 10 - 15 work week to meet the Aug. monthly payroll processing deadline. 8/17/2026 Payroll Hourly employee weekly timesheet for the Aug 1 - 15 pay period due to supervisor 8/17/2026 DTS Route all Non-PO Vouchers and Travel & Expense Documents from Aug. 1-15. 8/18/2026 Payroll Supervisor timesheet approval by noon 8/20/2026 Payroll Deadline to approve employee timesheets, including Overtime Comp Time Payout (OCP) hours. 8/21/2026 DTS Last day to submit Wire Transfer Requests 8/26/2026 DTS Last check run for PO Vouchers at noon 8/27/2026 DTS Route all Non-PO Vouchers and Travel & Expense documents from Aug. 16-31 8/27/2026 DTS AP and T&E roles will be removed at end of day. 8/28/2026 DTS Last check run for Non-PO Vouchers and Travel & Expense documents 8/28/2026 Financial Services Transactions submitted by August 27 or earlier will be processed in time for the final refund on August 28. The final FY26 check run is scheduled for Friday, August 28. 8/31/2026 Financial Services All departmental revenue must be delivered to Fiscal Services by 3 p.m in order to be recorded in the correct fiscal year. 8/31/2026 Financial Services Petty cash reimbursements using FY26 funds must be submitted to Fiscal Services by 3 p.m. 8/31/2026 Financial Services Disbursements may continue through Friday, August 28. However, Financial Services requests that you refrain from processing any disbursements on Monday, August 31, as any disbursements processed on Friday, August 31 will be refunded on September 1. 8/31/2026 Inventory All receiving reports must be completed for capital and controlled items 8/31/2026 Inventory Email inventory.department(a)utsa.edu to have items tagged if you complete a desktop receiving report after close of business<mailto:inventory.department@utsa.edu> 8/31/2026 People Excellence Vacation time over the maximum allowable carryover amount must be taken by deadline. You can view the full deadline calendar on the Fiscal Year-End website<https://www.utsa.edu/financialaffairs/about/fiscal-year-end.ht...;. For questions, contact Accounting Services.<mailto:Accounting.ofc@utsa.edu> ACCOUNTING SERVICES | ENTERPRISE OPERATIONS & STRATEGY [cid:image002.png@01DD2326.5E038000]<mailto:accounting.ofc@utsa.edu>[cid:image003.png@01DD2326.5E038000]<tel://210-458-4212/>[cid:image004.png@01DD2326.5E038000]<tel://210-458-4236/>[cid:image005.png@01DD2326.5E038000]<https://www.utsa.edu/financialaffairs/services/accounting/index.html>