11-11-2025 GoLive Meeting Minutes
by Evelyn Vanderburg
Hello everyone,
Please find the attached minutes from last week's GoLive meeting.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Project (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[cid:image001.png@01DC57C9.604F6050]
1 week, 3 days
Re: [EXTERNAL] HST - Delays in Funding and Research Awards During Government Shutdown
by Elizabeth Tilley
Thank you for this information, Justin
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, November 7, 2025 10:49 AM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] FW: [EXTERNAL] HST - Delays in Funding and Research Awards During Government Shutdown
Hello everyone,
Please see the update below from STScI.
Thanks,
Justin
From: STScI Grants Administration on Behalf of Jennifer Lotz <gms_mail(a)stsci.edu<mailto:gms_mail@stsci.edu>>
Sent: Friday, November 7, 2025 10:47 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Subject: [EXTERNAL] HST - Delays in Funding and Research Awards During Government Shutdown
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
[cid:image001.png@01DC4FD7.23E89400]
November 7, 2025
Subject: HST – Delays in Funding and Research Awards During Government Shutdown
Dear HST Community:
We are writing to provide important information regarding the impact of the ongoing federal government shutdown on HST research award funding and payments.
Due to the government shutdown, NASA has paused new HST GO/AR funding allotments to STScI since September 11, 2025. As stipulated in the Terms and Conditions of all awards, funding for HST programs is contingent upon the availability of funds from NASA. At this time, all funding has been fully exhausted. We anticipate that NASA will not be able to provide additional funding for HST GO/AR allotments until the government re-opens.
Funding
Until STScI receives additional funding, the following actions are paused, effective immediately:
- Issuance of new research awards
- Early releases of incremental funding
In addition, STScI will be carefully reviewing future releases of incremental funding.
We recognize that delays in receiving expected funding may affect the timing of research activities, the ability to support staff, postdoctoral researchers, and students, and the overall progress of active projects. Where possible, please consider developing contingency plans to maintain continuity of research programs and minimize disruption to personnel and work.
Payments
STScI continues to facilitate the processing of reimbursement requests in accordance with the terms and conditions of the applicable award. Reimbursements up to the currently obligated amount will be processed contingent upon completed drawdowns from NASA’s payment management system.
Recipients are advised to closely monitor their currently obligated balances. Expenses in excess of the currently obligated amounts should not be incurred until AFTER additional funds have been formally obligated and communicated through an official amendment to the award. Any expenditures incurred beyond the currently obligated funding level are made at the recipient institution’s own risk and are not eligible for reimbursement.
Duration
STScI intends to resume releasing funding for HST research awards as soon as NASA receives and allocates additional funding allotments. If possible, STScI will act to restore de-obligated funds when additional funding is available.
STScI will provide further updates to the community once the shutdown is resolved and new information becomes available.
We regret any inconvenience this may cause and greatly appreciate your continued understanding as we manage HST-supported research projects through this extended shutdown.
Please direct any questions to STScI Grants Administration at gms_mail(a)stsci.edu<mailto:gms_mail@stsci.edu> or (410) 338-4200.
Sincerely,
[cid:image002.png@01DC4FD7.23E89400]
Jennifer Lotz
Director
Distribution: Grant Administrative PIs, Grant Science PIs, Authorizing Officials, Certifying Officials
Please share this with your Sponsored Research Office and any additional recipients as appropriate.
2 weeks, 6 days
FW: [EXTERNAL] HST - Delays in Funding and Research Awards During Government Shutdown
by Justin Marmolejo
Hello everyone,
Please see the update below from STScI.
Thanks,
Justin
From: STScI Grants Administration on Behalf of Jennifer Lotz <gms_mail(a)stsci.edu>
Sent: Friday, November 7, 2025 10:47 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] HST - Delays in Funding and Research Awards During Government Shutdown
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
[cid:image001.png@01DC4FD4.131D9880]
November 7, 2025
Subject: HST – Delays in Funding and Research Awards During Government Shutdown
Dear HST Community:
We are writing to provide important information regarding the impact of the ongoing federal government shutdown on HST research award funding and payments.
Due to the government shutdown, NASA has paused new HST GO/AR funding allotments to STScI since September 11, 2025. As stipulated in the Terms and Conditions of all awards, funding for HST programs is contingent upon the availability of funds from NASA. At this time, all funding has been fully exhausted. We anticipate that NASA will not be able to provide additional funding for HST GO/AR allotments until the government re-opens.
Funding
Until STScI receives additional funding, the following actions are paused, effective immediately:
- Issuance of new research awards
- Early releases of incremental funding
In addition, STScI will be carefully reviewing future releases of incremental funding.
We recognize that delays in receiving expected funding may affect the timing of research activities, the ability to support staff, postdoctoral researchers, and students, and the overall progress of active projects. Where possible, please consider developing contingency plans to maintain continuity of research programs and minimize disruption to personnel and work.
Payments
STScI continues to facilitate the processing of reimbursement requests in accordance with the terms and conditions of the applicable award. Reimbursements up to the currently obligated amount will be processed contingent upon completed drawdowns from NASA’s payment management system.
Recipients are advised to closely monitor their currently obligated balances. Expenses in excess of the currently obligated amounts should not be incurred until AFTER additional funds have been formally obligated and communicated through an official amendment to the award. Any expenditures incurred beyond the currently obligated funding level are made at the recipient institution’s own risk and are not eligible for reimbursement.
Duration
STScI intends to resume releasing funding for HST research awards as soon as NASA receives and allocates additional funding allotments. If possible, STScI will act to restore de-obligated funds when additional funding is available.
STScI will provide further updates to the community once the shutdown is resolved and new information becomes available.
We regret any inconvenience this may cause and greatly appreciate your continued understanding as we manage HST-supported research projects through this extended shutdown.
Please direct any questions to STScI Grants Administration at gms_mail(a)stsci.edu<mailto:gms_mail@stsci.edu> or (410) 338-4200.
Sincerely,
[cid:image002.png@01DC4FD4.131D9880]
Jennifer Lotz
Director
Distribution: Grant Administrative PIs, Grant Science PIs, Authorizing Officials, Certifying Officials
Please share this with your Sponsored Research Office and any additional recipients as appropriate.
2 weeks, 6 days
First Mandatory Training Session: The Case of Misguided Mission
by Evelyn Vanderburg
Hi everyone,
The Race Smart: Navigating Sponsored Projects | Microsoft Teams<https://teams.microsoft.com/l/team/19%3ARyOrtfJyTpdsZdFFFV-EYp2IMZBkExDtU...>, which is live!
Now, it is time to lock in your first mandatory training session!
Kickoff First Mandatory Session: The Case of Misguided Mission
Date: November 17, 2025 (Just 12 days to go!)
Time: 10:00 AM - 10.30 AM CST (Virtual via Teams)
Host: Evelyn Vanderburg
Complete the Pre-Evaluation: Pre-Evaluation Link<https://forms.cloud.microsoft/r/Hp7xBrAs5p> (Due November 12, 2025)
Sign-Up and Confirm: RSVP Link<https://events.teams.microsoft.com/event/a5d0070d-f727-4581-b58e-1edad3c2...> (Due November 12, 2025)
Mandatory Make-Up (If You Miss #1)
Kickoff Mandatory Session (Make-Up): The Case of Misguided Mission
Date: November 18, 2025 (Just 13 days to go!)
Time: 10:00 AM - 10.30 AM CST (Virtual via Teams)
Host: Evelyn Vanderburg
Complete the Pre-Evaluation: Pre-Evaluation Link<https://forms.cloud.microsoft/r/Hp7xBrAs5p> (Due November 12, 2025)
Sign-Up and Confirm: RSVP Link<https://events.teams.microsoft.com/event/2fb418c4-e5c3-4e04-a498-c7de3715...> (Due November 12, 2025)
You MUST attend ONE of the two sessions.
[First Mandatory Training Session Title: The Case of Misguided Mission Date: November 17, 2025 Time: 10:00 AM -10:30 AM (Virtual Via Teams) Make-Up Session (If you Miss #1) Date: November 18, 2025 Time: 10:00 AM - 10:30 AM CDT (Virtual Via Teams)]
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Project (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[UT San Antonio Logo]
3 weeks, 1 day
Updated RA Routing Chain spreadsheet
by Elizabeth Tilley
Hi All,
Is there an updated routing chain spreadsheet? I know CoS has some updates and of course there are new colleges, RA pods, etc.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
3 weeks, 1 day
Launch Training Team Site: Race Smart: Navigating Sponsored Projects
by Evelyn Vanderburg
Hi everyone,
We are thrilled to announce the official launch of our training Team Site, Race Smart: Navigating Sponsored Projects | Microsoft Teams<https://teams.microsoft.com/l/team/19%3ARyOrtfJyTpdsZdFFFV-EYp2IMZBkExDtU...>, which is now live!
This one-stop hub is designed to supercharge your skills, streamline access to resources, smarter compliance, and connect you with subject matter experts' sessions that will elevate skills, have a toolbox loaded with fun and engaging content
Why we're excited:
1. Regulatory Resources: Dive into regulatory guidance, compliance checklists, and breakdowns all in one clickable spot.
2. Technical Learning Path: Master the "How-To", "Where-To" guides, tutorials, and hands-on resources to nail your task.
3. Upcoming Sessions: We're kicking things off with a regulatory deep-dive, and the lineup ahead is epic!
Mix and Match Ahead (Ever-Evolving):
1. Formal: Structured, deep-dives, knowledge-based learning
2. Technical: Tools demos for hands-on mastery, walkthroughs
3. Bullet Train: High-speed sessions for quick wins and crisis preparation
4. Informal: Casual chats, coffee-breaks, Q&As. teaser.
(Styles may evolve - needs assessment shapes them!)
This site + training session = daily toolbox. A wealth of actionable knowledge to tackle challenges with confidence - just practical power!
Let's make training second nature!
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Thanks.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Project (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[cid:image001.png@01DC4E60.96CD82F0]
3 weeks, 1 day
