Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Jennifer Silver
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>; Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 week
Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Elizabeth Tilley
Hi,
Thanks Dr. Sooby!
Dr. Gutierrez is an unfunded subaward providing in-kind contribution for subaward. So, I will not put the cost share and will use a memo from him and include it in our budget documents. He will also need to submit a letter of commitment (as all institutions will have to anyway).
For the RG0101R, that’s where it’s a little glitchy. We have documentation that he has completed the required certifications because he is an employee. It would seem fine to use that documentation, but that’s where my thinking falters. He could technically provide that as his documentation to meet that requirement, which I am hoping is OK to do.
Several of us have Dr. Gutierrez as a sub. We have to send him an email asking for his sub docs. I wanted to make sure I had questions answered before sending him that email.
Thanks again 😊
From: Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>
Sent: Friday, April 17, 2026 11:44 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>; Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hey Lize,
The part I know the answer to: #5- no we don’t need the UTSA cost share form as we are not sharing costs (UTSA) the company is and it should be in their subaward budget.
Please know that for a subaward, the responsibility of getting documents together is that of the company (even if they are also our faculty). That effort needs to be segregated as faculty are not allowed to use university resources for their outside businesses (and that includes your time and effort).
Sooby
Elizabeth S. Sooby, PhD
Associate Dean for Research, College of Sciences
Associate Professor, Department of Physics and Astronomy
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Date: Friday, April 17, 2026 at 9:04 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>, Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>, Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>, Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>, Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>, Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>, Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>, Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez’s company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won’t be submitting directly through grants.gov as a collaborator.
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure.
3. I will have him complete the subrecipient profile questionnaire and the Pi’s do the contractor vs. sub checklist.
4. I will have him complete the non FDP sub form.
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share?
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions.
I’ve put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 week
Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Elizabeth Tilley
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator.
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure.
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist.
4. I will have him complete the non FDP sub form.
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share?
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions.
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
1 week
Re: Response from Department of ENERGY - Tables Question regarding institutional
by Elizabeth Tilley
Hi All - regarding the collaborative letters/institutional commitment letters, if Appendix 7 is identical, that would mean all of our collaborating institutions have to have a copy of our institutional commitment letter. Should we generate a letter and get it signed to send to our collaborators to be included in the "identical documents" packet prior to 3 days before 4.28th?
Hopefully, this question makes sense.
As an example, Case Western (one of my PI's lead) has a deadline of getting a pdf template for identical documents by 4.20 to their collaborators.
Name of Document
Identical or Unique to Applicant
SF 424 (R&R)
Unique to Applicant Institution
RESEARCH AND RELATED Other Project Information
Unique to Applicant Institution
Project Summary/Abstract
Unique to Applicant Institution
Project Narrative, including required appendices
Identical
Appendix 1: Bibliography & References Cited
Identical
Appendix 2: Facilities & Other Resources
Identical
Appendix 3: Equipment
Identical
Appendix 4: Data Management and Sharing Plan
Not required
Appendix 5: Synergistic Activities (Optional)
Identical
Appendix 6: Transparency of Foreign Connections
Unique to Applicant Institution
Appendix 7: Letters of Commitment, Letters of Collaboration or Access
Identical
Identification of Merit Review Conflicts
Unique to Applicant Institution
RESEARCH & RELATED Senior/Key Person Profile (Expanded)
Unique to all team member applicants
Lead must include current and pending support and biosketches for all senior/key personnel at all institutions
RESEARCH & RELATED BUDGET
Unique to Applicant Institution
Budget Justification
Unique to Applicant Institution
R&R SUBAWARD BUDGET ATTACHMENT(S) FORM (if applicable)
Unique to Applicant Institution
Subaward Budget Justification (if applicable)
Unique to Applicant Institution
PROJECT/PERFORMANCE SITE LOCATION(S)
Unique to Applicant Institution
SF-LLL Disclosure of Lobbying Activities, if applicable
Unique to Applicant Institution
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Wednesday, April 15, 2026 11:19 AM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] Re: Response from Department of ENERGY - Tables
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Wednesday, April 15, 2026 11:11 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Subject: [Rowdy.research] Response from Department of ENERGY - Tables
Importance: High
Sharing a table provided by ENERGY upon Monique's inquiry - about letters required and lead/non-lead applicant
From: Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Sent: Wednesday, April 15, 2026 8:27 AM
To: Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Cc: Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>
Subject: [EXTERNAL] RE: Clarification on Multi-Institutional Submission Requirements - Appendices & Attachments
Hi, Monique,
Almost exactly right - below are our recommendations.
Name of Document
Identical or Unique to Applicant
SF 424 (R&R)
Unique to Applicant Institution
RESEARCH AND RELATED Other Project Information
Unique to Applicant Institution
Project Summary/Abstract
Unique to Applicant Institution
Project Narrative, including required appendices
Identical
Appendix 1: Bibliography & References Cited
Identical
Appendix 2: Facilities & Other Resources
Identical
Appendix 3: Equipment
Identical
Appendix 4: Data Management and Sharing Plan
Not required
Appendix 5: Synergistic Activities (Optional)
Identical
Appendix 6: Transparency of Foreign Connections
Unique to Applicant Institution
Appendix 7: Letters of Commitment, Letters of Collaboration or Access
Identical
Identification of Merit Review Conflicts
Unique to Applicant Institution
RESEARCH & RELATED Senior/Key Person Profile (Expanded)
Unique to all team member applicants
Lead must include current and pending support and biosketches for all senior/key personnel at all institutions
RESEARCH & RELATED BUDGET
Unique to Applicant Institution
Budget Justification
Unique to Applicant Institution
R&R SUBAWARD BUDGET ATTACHMENT(S) FORM (if applicable)
Unique to Applicant Institution
Subaward Budget Justification (if applicable)
Unique to Applicant Institution
PROJECT/PERFORMANCE SITE LOCATION(S)
Unique to Applicant Institution
SF-LLL Disclosure of Lobbying Activities, if applicable
Unique to Applicant Institution
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
1 week, 2 days
Genesis Mission FAQs
by Jennifer Silver
Genesis-Mission-RFA-FAQs-20260415.pdf<https://science.osti.gov/-/media/grants/pdf/foas-resources/2026/Genesis-M...>
New FAQs released
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Sent: Wednesday, April 15, 2026 11:11 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] Response from Department of ENERGY - Tables
Importance: High
Sharing a table provided by ENERGY upon Monique's inquiry - about letters required and lead/non-lead applicant
From: Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Sent: Wednesday, April 15, 2026 8:27 AM
To: Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Cc: Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>
Subject: [EXTERNAL] RE: Clarification on Multi-Institutional Submission Requirements - Appendices & Attachments
Hi, Monique,
Almost exactly right - below are our recommendations.
Name of Document
Identical or Unique to Applicant
SF 424 (R&R)
Unique to Applicant Institution
RESEARCH AND RELATED Other Project Information
Unique to Applicant Institution
Project Summary/Abstract
Unique to Applicant Institution
Project Narrative, including required appendices
Identical
Appendix 1: Bibliography & References Cited
Identical
Appendix 2: Facilities & Other Resources
Identical
Appendix 3: Equipment
Identical
Appendix 4: Data Management and Sharing Plan
Not required
Appendix 5: Synergistic Activities (Optional)
Identical
Appendix 6: Transparency of Foreign Connections
Unique to Applicant Institution
Appendix 7: Letters of Commitment, Letters of Collaboration or Access
Identical
Identification of Merit Review Conflicts
Unique to Applicant Institution
RESEARCH & RELATED Senior/Key Person Profile (Expanded)
Unique to all team member applicants
Lead must include current and pending support and biosketches for all senior/key personnel at all institutions
RESEARCH & RELATED BUDGET
Unique to Applicant Institution
Budget Justification
Unique to Applicant Institution
R&R SUBAWARD BUDGET ATTACHMENT(S) FORM (if applicable)
Unique to Applicant Institution
Subaward Budget Justification (if applicable)
Unique to Applicant Institution
PROJECT/PERFORMANCE SITE LOCATION(S)
Unique to Applicant Institution
SF-LLL Disclosure of Lobbying Activities, if applicable
Unique to Applicant Institution
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
1 week, 2 days
Re: Response from Department of ENERGY - Tables
by Elizabeth Tilley
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Sent: Wednesday, April 15, 2026 11:11 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] Response from Department of ENERGY - Tables
Importance: High
Sharing a table provided by ENERGY upon Monique's inquiry - about letters required and lead/non-lead applicant
From: Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Sent: Wednesday, April 15, 2026 8:27 AM
To: Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Cc: Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>
Subject: [EXTERNAL] RE: Clarification on Multi-Institutional Submission Requirements - Appendices & Attachments
Hi, Monique,
Almost exactly right - below are our recommendations.
Name of Document
Identical or Unique to Applicant
SF 424 (R&R)
Unique to Applicant Institution
RESEARCH AND RELATED Other Project Information
Unique to Applicant Institution
Project Summary/Abstract
Unique to Applicant Institution
Project Narrative, including required appendices
Identical
Appendix 1: Bibliography & References Cited
Identical
Appendix 2: Facilities & Other Resources
Identical
Appendix 3: Equipment
Identical
Appendix 4: Data Management and Sharing Plan
Not required
Appendix 5: Synergistic Activities (Optional)
Identical
Appendix 6: Transparency of Foreign Connections
Unique to Applicant Institution
Appendix 7: Letters of Commitment, Letters of Collaboration or Access
Identical
Identification of Merit Review Conflicts
Unique to Applicant Institution
RESEARCH & RELATED Senior/Key Person Profile (Expanded)
Unique to all team member applicants
Lead must include current and pending support and biosketches for all senior/key personnel at all institutions
RESEARCH & RELATED BUDGET
Unique to Applicant Institution
Budget Justification
Unique to Applicant Institution
R&R SUBAWARD BUDGET ATTACHMENT(S) FORM (if applicable)
Unique to Applicant Institution
Subaward Budget Justification (if applicable)
Unique to Applicant Institution
PROJECT/PERFORMANCE SITE LOCATION(S)
Unique to Applicant Institution
SF-LLL Disclosure of Lobbying Activities, if applicable
Unique to Applicant Institution
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
1 week, 2 days
Response from Department of ENERGY - Tables
by Jennifer Silver
Sharing a table provided by ENERGY upon Monique's inquiry - about letters required and lead/non-lead applicant
From: Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Sent: Wednesday, April 15, 2026 8:27 AM
To: Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Genesis Mission NOFO <GenesisMissionNOFO(a)science.doe.gov<mailto:GenesisMissionNOFO@science.doe.gov>>
Cc: Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>
Subject: [EXTERNAL] RE: Clarification on Multi-Institutional Submission Requirements - Appendices & Attachments
Hi, Monique,
Almost exactly right - below are our recommendations.
Name of Document
Identical or Unique to Applicant
SF 424 (R&R)
Unique to Applicant Institution
RESEARCH AND RELATED Other Project Information
Unique to Applicant Institution
Project Summary/Abstract
Unique to Applicant Institution
Project Narrative, including required appendices
Identical
Appendix 1: Bibliography & References Cited
Identical
Appendix 2: Facilities & Other Resources
Identical
Appendix 3: Equipment
Identical
Appendix 4: Data Management and Sharing Plan
Not required
Appendix 5: Synergistic Activities (Optional)
Identical
Appendix 6: Transparency of Foreign Connections
Unique to Applicant Institution
Appendix 7: Letters of Commitment, Letters of Collaboration or Access
Identical
Identification of Merit Review Conflicts
Unique to Applicant Institution
RESEARCH & RELATED Senior/Key Person Profile (Expanded)
Unique to all team member applicants
Lead must include current and pending support and biosketches for all senior/key personnel at all institutions
RESEARCH & RELATED BUDGET
Unique to Applicant Institution
Budget Justification
Unique to Applicant Institution
R&R SUBAWARD BUDGET ATTACHMENT(S) FORM (if applicable)
Unique to Applicant Institution
Subaward Budget Justification (if applicable)
Unique to Applicant Institution
PROJECT/PERFORMANCE SITE LOCATION(S)
Unique to Applicant Institution
SF-LLL Disclosure of Lobbying Activities, if applicable
Unique to Applicant Institution
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
1 week, 2 days
Excellent Example of Lead Email to collaborating non-leads for DoE Genesis
by Elizabeth Tilley
Hi All,
One of my PI’s is a non-lead and Case Western is the Lead. Below is the email they sent me today, which clearly spells out everything needed by the different collaborators and subrecipients (if applicable). I had generated an email for this and was sending to my groups, but it wasn’t written as effectively.
Thanks,
Liz
From: Angela Estok <aae6(a)case.edu>
Sent: Wednesday, April 15, 2026 8:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Cc: Sushil Prasad <sushil.prasad(a)utsa.edu>; Sanmukh Kuppannagari <sanmukh.kuppannagari(a)case.edu>; [CSE] CSE Research Support - Pre Award <cse-preaward(a)case.edu>
Subject: [EXTERNAL] Re: DOE Genesis (18C) - CWRU (lead) - UTSA (collaborator)
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Dear Colleagues,
We are looking forward to partnering with your institution on the Genesis Mission (DE-FOA-0003612) Phase I proposal. Case Western Reserve University (CWRU) will serve as the Lead Institution for this effort.
Because this is a "collaborative proposal submitting separately," each institution will submit its own application through Grants.gov. However, the Department of Energy (DOE) requires that our applications be linked via an identical project title and a common technical narrative.
To ensure institutional alignment and meeting the April 28, 2026 sponsor deadline, please review the requirements and internal deadlines below.
Please note we anticipate that each collaborator on this project will have a budget limit of $100,000.
1. Key Submission Metadata
To ensure the DOE system links our applications, your SRO must use the following exactly as provided:
* Project Title: AI Driven Performance, Portable Neuro-Symbolic Chain of Thought Reasoning for Efficient and Robust Code Generation
* FOA Number: DE-FOA-0003612
* Phase I Performance Period: July 1, 2026 – March 31, 2027 (9 months)
* All proposals which include a subaward relationship with CWRU must include the following documents. Please send them to my attention.
* Subrecipient Commitment Form (Attached)
* Statement of Work (Attached)
2. Documents You Must Submit (Unique to Your Institution)
Your institution is responsible for submitting its own application package containing:
* SF-424 (R&R) Cover Page: Specific to your institution.
* Research & Related Budget & Justification: Unique to your institutional costs.
* Project/Performance Site Location(s): For your specific site.
* Senior/Key Person Profile (Expanded): Includes Biosketches and Current & Pending Support for your personnel only.
* Identification of Merit Reviewer Conflicts (Field 12): Unique to your personnel.
3. Shared Documents (Must be Identical to CWRU’s)
CWRU will coordinate the drafting of the Common Narrative PDF to be attached to Field 8 of the "Other Project Information" form. This single PDF must be identical across all partner submissions and will include:
* Identical DOE Title Page
* Project Narrative (including tasks assigned to your institution)
* Appendix 1: Bibliography & References
* Appendix 2: Facilities & Other Resources (Consolidated)
* Appendix 5: Synergistic Activities (1 page per person)
* Appendix 7: Consolidated Letters of Commitment and Letters of Collaboration.
4. Technical Requirements (Non-Negotiable)
* SciENcv: All Biographical Sketches and Current & Pending Support must be generated via SciENcv.
* ORCID iD: A Digital Persistent Identifier (ORCID) is mandatory for all senior/key personnel.
* Collaboration Letters: If providing a letter of collaboration, it must follow the strict two-sentence template found in the FOA.
* PDF Formatting: Do not use PDF portfolios or password-protected files. All files must be "flattened" PDFs.
5. Deadlines for Coordination
To allow CWRU to finalize the common narrative and for the Lead PI to compile the required Project Data Excel Template, please provide the following to us by April 21, 2026:
1. Draft Budget and Justification (for role verification).
2. Confirmed List of Senior/Key Personnel with their ORCID iDs.
3. Signed Letter of Institutional Commitment (1 page max).
4. Your Facilities/Resources description for the consolidated Appendix 2.
We will provide the final "Common Narrative" PDF to your team by 4/20/26 for your own submission.
Please let me know who your primary administrative contact is so we can coordinate these details, if they are not already on this email.
Best regards,
Angie
On Tue, Apr 14, 2026 at 2:43 PM Sanmukh Kuppannagari <sanmukh.kuppannagari(a)case.edu<mailto:sanmukh.kuppannagari@case.edu>> wrote:
Dear Angie,
I am copying Liz, the admin contact of UTSA. Also copied is Prof.Sushil Prasad the PI of UTSA.
Regards,
Sanmukh
--
Angela Estok
Angela Estok, BBA, RVT, RLATG, CMAR
Grants Account Manager
Case Western Reserve University
Case School of Engineering
10900 Euclid Ave., Nord 509
Cleveland, OH 44106
Phone 216-368-0095
In Office: M, T, W
Working Remotely: Th -F
Working Hours: 8-4pm
Upcoming out of the office dates April 8th, 9th, 10th and the 24th.
*Since we have transitioned to the pilot of the pre-award/post award split at the School of Engineering, please send any questions/communications regarding proposal submissions to the shared pre-award team email: cse-preaward(a)case.edu<mailto:cse-preaward@case.edu>.
Please ensure both budget and compliance information is submitted at the same time or within 48 hrs of the Initial PIF submission for new proposals. Links are provided at the bottom of the PIF form or here for your convenience: Proposal Budget Setup Form<https://case0.sharepoint.com/:l:/s/CSE-RACollaborationSpace/FF-9vVpRs0BMj...>, CSE Sparta Compliance Infomation Form<https://case0.sharepoint.com/:l:/s/CSE-RACollaborationSpace/FEWw9vjIMAhDp...>
1 week, 2 days
Walk-in Lab: Assessing Burn Rate
by Evelyn Vanderburg
Dear Colleagues,
The Office of Sponsored Projects is thrilled to announce the launch of our Walk-in Lab!
Join us for our first session, where we dive into the vital topic of **Assessing Burn Rate**.
Kickoff Date: April 15, 2026
Format: Hybrid (Join us in person or virtually!)
In person: NPB5.410A
Virtual: MS Teams
Don't miss out on this chance to gain valuable insights.
Check out the attached flyer for more details and mark your calendars!
We can't wait to see you there!
[cid:image002.png@01DCC75C.AA91C1F0]
Online Registration
[cid:image003.png@01DCC75C.AA91C1F0]<https://forms.cloud.microsoft/r/iG3MABbncf>
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Projects (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
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2 weeks, 1 day
Fw: [EXTERNAL] Find DOJ Funding Opportunities
by Ana Gonzalez
Hello,
Please share this with faculty who may be interested in DOJ funding opportunities.
Thank you,
Ana M. Gonzalez, MS-MIS, CRA
Sr. Grant and Contract Administrator | AOR
Office of Sponsored Projects
The University of Texas at San Antonio
Research and Innovation
One UTSA Circle | San Antonio, TX 78249
O: 210.458.8117
utsa.edu
[cid759*image001.png(a)01DC9770.5FD61830]
________________________________
From: Justice Grants <justicegrants(a)public.govdelivery.com>
Sent: Tuesday, April 07, 2026 10:22 AM
To: Ana Gonzalez <ana.gonzalez7(a)utsa.edu>
Subject: [EXTERNAL] Find DOJ Funding Opportunities
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Updates, information, and resources to assist U.S. Department of Justice grant applicants and award recipients.
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Where To Find DOJ Funding Opportunities
As Department of Justice (DOJ) funding opportunities become available, you’ll find them posted on each agency’s website:
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* Office of Justice Programs (OJP) Current Funding Opportunities<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Ffunding%2Fe...>
* Office on Violence Against Women (OVW) Funding Opportunities<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.justice.gov%2Fovw%2Fo...>
You can also find all open federal funding opportunities on Grants.gov<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.grants.gov%2Fsearch-g...>.
To learn more about where to find OJP funding opportunities and how to apply, visit the JustGrants Resources Application Submission Training page<https://links-1.govdelivery.com/CL0/https:%2F%2Fjusticegrants.usdoj.gov%2...>.
Note: You must have active registrations in SAM.gov<https://links-1.govdelivery.com/CL0/https:%2F%2Fsam.gov%2Fcontent%2Fhome%...> and Grants.gov<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.grants.gov%2Fapplican...> before you can apply for OJP funding. If you’ve used these systems in the past, you still need to ensure your registration and users are current.
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2 weeks, 3 days
