FW: [EXTERNAL] DOJ Grants Financial Guide Update
by Justin Marmolejo
Hello everyone,
Please see the email below regarding the updates made to DOJ's Grants Financial Guide and how they may impact any appropriate awards in your portfolio.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Department of Justice <OJP_COMMS(a)public.govdelivery.com>
Sent: Thursday, April 23, 2026 10:43 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] DOJ Grants Financial Guide Update
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
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[Grants Management Updates]
Updates, information, and resources to assist Office of Justice Programs grant applicants and award recipients.
[Announcements header, deep blue text]
DOJ Grants Financial Guide Update
The Department of Justice (DOJ) has updated the DOJ Grants Financial Guide<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Ffunding%2Ff...> and the DOJ Guide to Procurements<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Fdoj-guide-t...>, which serve as the primary references for DOJ award recipients, including Office of Justice Programs (OJP), Office on Violence Against Women (OVW), and Office of Community Oriented Policing Services (COPS Office) recipients. Grantees should reference the DOJ Grants Financial Guide as they fulfill their fiduciary responsibilities to safeguard grant funds and ensure funds are used for the purposes for which they were awarded.
Updates made to the DOJ Grants Financial Guide<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Ffunding%2Ff...> and their effective dates are highlighted in the table below.
Chapter/Topic
Date
Sub-Topic
Description/Comments
Chapter 3.2 - Period of Availability of Funds
December 2025
Project Extension Guidance
Provided revised guidance on the OJP policies and criteria for requesting an extension of a project period of performance.
Added a Project Period Extension Quick Reference Guide to support grantees when making their requests.
Chapter 3.7 - Property Standards
December 2025
Real Property Acquired with Federal Funds
Clarified that grant recipients are required to file a Notice of Federal Interest if OJP funds are used to acquire or make improvements to real property.
Chapter 3.8 - Procurement Under Awards of Federal Assistance
October 2025
N/A
The simplified acquisition threshold was increased from $250k to $350k.
Updates made to the DOJ Guide to Procurements<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Fdoj-guide-t...> and their effective dates are highlighted in the table below.
Chapter/Topic
Date
Sub-Topic
Description/Comments
Chapter 7 - Simplified Acquisitions
October 2025
N/A
The simplified acquisition threshold was increased from $250k to $350k.
New ASAP Verification Step
On March 2, 2026, the U.S. Department of the Treasury added a new verification step to protect federal grant funds. If an entity updates or adds banking account information in the Automated Standard Application for Payments (ASAP), DOJ financial staff will contact the entity's financial institution to validate the changes. DOJ financial staff may also contact the entity's ASAP Financial Official for coordination with the financial institution.
This additional step may cause a temporary delay in accessing funds after banking changes.
Reminder: Maintain Supporting Documentation for All Grant Expenses
Be sure to keep up-to-date records for everything charged to your federal grant in a centralized grant file. These should align with your project's approved scope, budget, timeline, and programmatic progress.
Contact Information
Office of Justice Programs (OJP)
Contact the Office of the Chief Financial Officer Customer Service Center at 800-458-0786, Monday through Friday from 8:30 a.m. to 6:00 p.m. ET, or by email at Ask.OCFO(a)usdoj.gov<mailto:Ask.OCFO@usdoj.gov>.
Office on Violence Against Women (OVW)
Contact the Grants Financial Management Division at 888-514-8556, Monday through Friday from 7:00 a.m. to 4:30 p.m. ET, or by email at OVW.GFMD(a)usdoj.gov<mailto:OVW.GFMD@usdoj.gov>.
Office of Community Oriented Policing Services (COPS Office)
Contact the COPS Office Response Center at 800-421-6770, Monday through Friday from 9:00 a.m. to 5:00 p.m. ET, or by email at AskCopsRC(a)usdoj.gov<mailto:AskCopsRC@usdoj.gov>.
You received this email because you are a current or previous Office of Justice Programs
grant applicant or award recipient.
GovDelivery is providing this service on behalf of the Department of Justice and may not use your subscription information for any other purposes. For more information, review the Department of Justice Privacy Policy<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.justice.gov%2Fdoj%2Fp...> and the GovDelivery Privacy Policy<https://links-1.govdelivery.com/CL0/https:%2F%2Fgranicus.com%2Fprivacy-po...>
________________________________
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2 months
FW: Register for a Fiscal Year-End Workshop
by Justin Marmolejo
Hello everyone,
The Fiscal Year-End Workshops have been announced. Please plan to attend to understand how the sponsored projects in your portfolios will be impacted by year-end deadlines.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff Senate<https://www.utsa.edu/staffsenate/about.html>, EAC Alternate Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
From: Amy Fritz <Amy.Fritz(a)utsa.edu>
Sent: Tuesday, April 21, 2026 3:29 PM
To: Financial Affairs <FinancialAffairs(a)utsa.edu>
Subject: RE: Register for a Fiscal Year-End Workshop
Correction: The message below should be year 2026, not 2025. We apologize for the oversight.
From: Financial Affairs
Sent: Tuesday, April 21, 2026 2:25 PM
To: Financial Affairs <FinancialAffairs(a)utsa.edu<mailto:FinancialAffairs@utsa.edu>>
Subject: Register for a Fiscal Year-End Workshop
[cid:image001.png@01DCD19C.E13E4490]
Dear Colleagues.
As we prepare for the fiscal-year end in August, Financial Affairs is offering virtual workshops to provide important information about deadlines, closing processes, changes to business processes, and Financial Guidelines<https://www.utsa.edu/financialaffairs/resources/financial-guidelines/inde...>.
To sign up, choose the appropriate session below and register on My Training<https://mytraining.utsa.edu/online/#_ga=2.258212873.20054132.1618846336-5...>.
Fiscal Year-End Workshop for New Employees<https://mytraining.utsa.edu/online/mod/facetoface/view.php?id=952> (PS0209.02)
May 20, 2025, 10 a.m.- noon
This training is for staff who are new to year-end closing procedures and deadlines.
Fiscal Year-End Workshop Refresher<https://mytraining.utsa.edu/online/mod/facetoface/view.php?id=954> (PS0209.01)
May 27, 2025, 9-10:30 a.m.
June 3, 2025, 10-11:30 a.m.
This training is for staff who have experience with year-end closing procedures and deadlines.
Visit our Fiscal Year-End<https://www.utsa.edu/financialaffairs/about/fiscal-year-end.html> website for additional workshop details. Downloadable workshop material will be available by May 20.
If you have questions, email Financial Affairs<mailto:financialaffairs@utsa.edu>.
FINANCIAL AFFAIRS | BUSINESS AFFAIRS
[cid:image003.png@01DCD19C.E13E4490]<mailto:financialaffairs@utsa.edu>[cid:image004.png@01DCD19C.E13E4490]<tel://210-458-4210/>[cid:image005.png@01DCD19C.E13E4490]<tel://210-458-4236/>[cid:image006.png@01DCD19C.E13E4490]<https://www.utsa.edu/financialaffairs/index.html>
2 months
Go-Live meeting minutes April 14, 2026
by Evelyn Vanderburg
Hello everyone,
Please find the attached minutes from this week's GoLive meeting.
Thanks.
Evelyn Vanderburg
Training & Financial Compliance Coordinator
Office of Sponsored Projects (OSP)
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049 |
utsa.edu
[cid:image001.png@01DCCE84.E6686B00]
2 months, 1 week
Genesis Mission Proposals
by Jennifer Silver
Everyone,
After confirming with the Department of Energy regarding the amended FOA, we were informed that they are strongly encouraging a single application with a subrecipient(s) under a lead institution. While one is not encouraged over the other, collaborative applications will be accepted, reviewed, and not penalized in any manner. The amendment 000002 applies to both Phase I and Phase II.
With this guidance, please discuss this option with your faculty and follow their direction in packaging their preferred way. Finally, emphasize that the internal deadlines for submissions by OSP still stand.
Documentation from the faculty of this preference (collaborative vs. subawards) is required for the proposal file.
Thank you,
Jennifer
Jennifer Silver, CRA
Senior Director
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4234
utsa.edu
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
2 months, 1 week
Re: Updated sub preference for DoE genesis
by Elizabeth Tilley
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Sent: Friday, April 17, 2026 12:53 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: RE: Updated sub preference for DoE genesis
Liz - we are working on this question and will let you know as soon as possible.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 12:49 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Updated sub preference for DoE genesis
Hi - I asked this question in teams, but I'm going for transparency with the listserv.
I have several collaborators (UTSA is lead) asking how do we want to proceed in light of the changes as of today from DoE.
Do we, as an institution, have a preference on subaward versus collaborator or is it up to each PI and project?
From DoE today:
[cid:image001.jpg@01DCCE69.3857FA50]
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 12:43 PM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: [Rowdy.research] Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Thanks Jennifer,
We will use his RG0101R.
Just FYI - The subrecipient checklist is completed by lead PI, but the profile form is signed and completed by the subrecipient.
So, then I will do the cost share form, if I understand you correctly. I will have the Lead PI sign and route it like normal.
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Friday, April 17, 2026 12:37 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
Re: Updated sub preference for DoE genesis
by Jennifer Silver
Liz - we are working on this question and will let you know as soon as possible.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, April 17, 2026 12:49 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; Jennifer Silver <Jennifer.Silver(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: Updated sub preference for DoE genesis
Hi - I asked this question in teams, but I'm going for transparency with the listserv.
I have several collaborators (UTSA is lead) asking how do we want to proceed in light of the changes as of today from DoE.
Do we, as an institution, have a preference on subaward versus collaborator or is it up to each PI and project?
From DoE today:
[cid:image001.jpg@01DCCE69.2395F3B0]
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 12:43 PM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: [Rowdy.research] Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Thanks Jennifer,
We will use his RG0101R.
Just FYI - The subrecipient checklist is completed by lead PI, but the profile form is signed and completed by the subrecipient.
So, then I will do the cost share form, if I understand you correctly. I will have the Lead PI sign and route it like normal.
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Friday, April 17, 2026 12:37 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
Updated sub preference for DoE genesis
by Elizabeth Tilley
Hi - I asked this question in teams, but I'm going for transparency with the listserv.
I have several collaborators (UTSA is lead) asking how do we want to proceed in light of the changes as of today from DoE.
Do we, as an institution, have a preference on subaward versus collaborator or is it up to each PI and project?
From DoE today:
[cid:image001.jpg@01DCCE68.9198E7B0]
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, April 17, 2026 12:43 PM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: [Rowdy.research] Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Thanks Jennifer,
We will use his RG0101R.
Just FYI - The subrecipient checklist is completed by lead PI, but the profile form is signed and completed by the subrecipient.
So, then I will do the cost share form, if I understand you correctly. I will have the Lead PI sign and route it like normal.
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Friday, April 17, 2026 12:37 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Jennifer Silver
Thanks, Liz!
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, April 17, 2026 12:43 PM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Thanks Jennifer,
We will use his RG0101R.
Just FYI - The subrecipient checklist is completed by lead PI, but the profile form is signed and completed by the subrecipient.
So, then I will do the cost share form, if I understand you correctly. I will have the Lead PI sign and route it like normal.
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Friday, April 17, 2026 12:37 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Elizabeth Tilley
Thanks Jennifer,
We will use his RG0101R.
Just FYI - The subrecipient checklist is completed by lead PI, but the profile form is signed and completed by the subrecipient.
So, then I will do the cost share form, if I understand you correctly. I will have the Lead PI sign and route it like normal.
Thank you!
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Sent: Friday, April 17, 2026 12:37 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: RE: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>) <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>; Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu<mailto:michael.vasquez@utsa.edu>>; Shannon Janssen <Shannon.Janssen(a)utsa.edu<mailto:Shannon.Janssen@utsa.edu>>; Kurt Schoessler <kurt.schoessler(a)utsa.edu<mailto:kurt.schoessler@utsa.edu>>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu<mailto:elizabeth.sooby@utsa.edu>>; Monique Long-White <Monique.Long-White(a)utsa.edu<mailto:Monique.Long-White@utsa.edu>>; Monica Trevino <monica.trevino3(a)utsa.edu<mailto:monica.trevino3@utsa.edu>>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu<mailto:Carlos.Aguirre2@utsa.edu>>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
Re: Attruvera, Juan Gutierrez, subaward, Genesis DoE
by Jennifer Silver
Hi Liz, my comments are in red below.
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, April 17, 2026 9:05 AM
To: Rowdy Research (rowdy.research(a)lists.it.utsa.edu) <rowdy.research(a)lists.it.utsa.edu>; Jennifer Silver <Jennifer.Silver(a)utsa.edu>
Cc: Michael Vasquez <michael.vasquez(a)utsa.edu>; Shannon Janssen <Shannon.Janssen(a)utsa.edu>; Kurt Schoessler <kurt.schoessler(a)utsa.edu>; Elizabeth Sooby <elizabeth.sooby(a)utsa.edu>; Monique Long-White <Monique.Long-White(a)utsa.edu>; Monica Trevino <monica.trevino3(a)utsa.edu>; Carlos Aguirre <Carlos.Aguirre2(a)utsa.edu>
Subject: Attruvera, Juan Gutierrez, subaward, Genesis DoE
Hi @Jennifer Silver<mailto:Jennifer.Silver@utsa.edu> (and All)
I now have 3 Genesis DoE proposals that have Juan Gutierrez's company as a subaward. I spoke with him briefly yesterday and wanted to see how everyone is handling his company in particular as a subaward. My understanding is that although he worked with Anthony Francis to develop Attruvera, it is acceptable to be a subaward and industry partner on this submission. (Note: I added Kurt to this conversation because I want to keep him in the loop.)
I have questions regarding his sub documents.
1. Dr. Gutierrez has confirmed that he needs to be a subaward as he won't be submitting directly through grants.gov as a collaborator. OK
2. As he is an employee, is it acceptable to use his RG0101R? Seems like a dumb question, but I want to make sure. Yes, the training cert is acceptable
3. I will have him complete the subrecipient profile questionnaire and the Pi's do the contractor vs. sub checklist. This should be completed by the lead PI
4. I will have him complete the non FDP sub form. OK
5. For cost share, he is contributing in-kind, licenses at $25k per user. He has to contribute 20% from what I understand regardless of whether he is unfunded or not as he is an industry partner. I will get a memo from him regarding his cost share contribution and include that in the budget justification. Do I need to complete our cost share form since UTSA is not contributing cost share? Yes - this is third party cost share
6. As per the RFA, we will have him complete the ScienCV Doe Biosketch, C&P, collaborator letter, and Institutional commitment letter to be included in the submissions. OK
I've put this on the listserv so everyone who is dealing with it can be aware or, if they have already worked on it and have answers, they can provide that info as well.
Please advise.
Thank you,
Liz
Elizabeth H. Escoto (formerly Tilley), PhD
Sr. Research Administrator
COS College Research Administration Teams
Office of Research
The University of Texas at San Antonio
cell: 347.299.1641
One UTSA Circle
San Antonio, TX 78249-3209
________________________________
2 months, 1 week
