Re: OSP ServiceNow is Live!
by Justin Marmolejo
Hello,
I'll connect with Ana, I'm coming back after 4 days out with COVID so I need to catch up with the team. However under "My Cases", I am able to open tickets I've submitted and type in a new message and upload attachments. Is this something you all see on your end too?
[cid:image001.png@01DBC8DB.98643A60]
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Monday, May 19, 2025 4:28 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Cc: rowdy.research(a)lists.it.utsa.edu
Subject: RE: OSP ServiceNow is Live!
Hi - we've all had this problem in science. We had talked to Ana about it last week. Basically, we cannot add comments after it's been submitted. We cannot reply to emails generated from service now either.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Monday, May 19, 2025 4:27 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Re: OSP ServiceNow is Live!
Thanks for letting me know Josie.
Is anyone else having this issue? Or can someone provide a solution to the group if there is one?
Thanks,
Justin
From: Josephine Melendez <josephine.melendez(a)utsa.edu<mailto:josephine.melendez@utsa.edu>>
Sent: Monday, May 19, 2025 4:21 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Subject: Re: OSP ServiceNow is Live!
Hi Justin,
I have a question, is it possible for the submitter to leave comments or upload updated documentation on a ticket once the ticket has been submitted in ServiceNow? We find that we are unable to comment or upload anything after the ticket has been submitted. Please advise.
Thank you,
Josie Melendez,
Senior Research Administrator,
President, VPs and University College
The University of Texas at San Antonio
Office of Research
One UTSA Circle,
San Antonio, TX 78249-3209
Important Reminders:
* For all Post-Award requests and inquiries, please email VPProposals(a)utsa.edu<mailto:VPProposals@utsa.edu>
* *15/5 Rule and Exception Requests* for UTSA Proposals: https://research.utsa.edu/osp/ProposalDeadlines.html
* NSF: Starting now, all Personnel Docs must be prepared using SciENcv. There is also a new NSF Biosketch template - Synergistic Activities are now a separate document.
* REDKE is excited to announce LabArchives,<https://research.utsa.edu/manage/labarchives.html> Electronic Lab Notebook (ELN) software for research at no cost to UTSA Faculty and Staff, plus there is no limit on data storage space!
* All transactions are approved within 24-48 hours of having received approval notifications, unless marked "high priority". Please allow time for review and approval.
________________________________
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Monday, May 12, 2025 8:53 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu> <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Subject: [Rowdy.research] OSP ServiceNow is Live!
Hello everyone,
OSP's ServiceNow ticketing system is now live. As discussed last week, all requests to OSP should be submitted through a ServiceNow ticket. Below is the link to the portal. Please note that you will need to log in with your abc123 username and passphrase to view the OSP tickets.
Link to ServiceNow portal: https://utsa.service-now.com/bsc
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
1 week, 5 days
Re: OSP ServiceNow is Live!
by Elizabeth Tilley
Hi - we've all had this problem in science. We had talked to Ana about it last week. Basically, we cannot add comments after it's been submitted. We cannot reply to emails generated from service now either.
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Monday, May 19, 2025 4:27 PM
To: rowdy.research(a)lists.it.utsa.edu
Subject: [Rowdy.research] Re: OSP ServiceNow is Live!
Thanks for letting me know Josie.
Is anyone else having this issue? Or can someone provide a solution to the group if there is one?
Thanks,
Justin
From: Josephine Melendez <josephine.melendez(a)utsa.edu<mailto:josephine.melendez@utsa.edu>>
Sent: Monday, May 19, 2025 4:21 PM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Subject: Re: OSP ServiceNow is Live!
Hi Justin,
I have a question, is it possible for the submitter to leave comments or upload updated documentation on a ticket once the ticket has been submitted in ServiceNow? We find that we are unable to comment or upload anything after the ticket has been submitted. Please advise.
Thank you,
Josie Melendez,
Senior Research Administrator,
President, VPs and University College
The University of Texas at San Antonio
Office of Research
One UTSA Circle,
San Antonio, TX 78249-3209
Important Reminders:
* For all Post-Award requests and inquiries, please email VPProposals(a)utsa.edu<mailto:VPProposals@utsa.edu>
* *15/5 Rule and Exception Requests* for UTSA Proposals: https://research.utsa.edu/osp/ProposalDeadlines.html
* NSF: Starting now, all Personnel Docs must be prepared using SciENcv. There is also a new NSF Biosketch template - Synergistic Activities are now a separate document.
* REDKE is excited to announce LabArchives,<https://research.utsa.edu/manage/labarchives.html> Electronic Lab Notebook (ELN) software for research at no cost to UTSA Faculty and Staff, plus there is no limit on data storage space!
* All transactions are approved within 24-48 hours of having received approval notifications, unless marked "high priority". Please allow time for review and approval.
________________________________
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Monday, May 12, 2025 8:53 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu> <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Subject: [Rowdy.research] OSP ServiceNow is Live!
Hello everyone,
OSP's ServiceNow ticketing system is now live. As discussed last week, all requests to OSP should be submitted through a ServiceNow ticket. Below is the link to the portal. Please note that you will need to log in with your abc123 username and passphrase to view the OSP tickets.
Link to ServiceNow portal: https://utsa.service-now.com/bsc
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
1 week, 5 days
Re: OSP ServiceNow is Live!
by Justin Marmolejo
Thanks for letting me know Josie.
Is anyone else having this issue? Or can someone provide a solution to the group if there is one?
Thanks,
Justin
From: Josephine Melendez <josephine.melendez(a)utsa.edu>
Sent: Monday, May 19, 2025 4:21 PM
To: rowdy.research(a)lists.it.utsa.edu; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: Re: OSP ServiceNow is Live!
Hi Justin,
I have a question, is it possible for the submitter to leave comments or upload updated documentation on a ticket once the ticket has been submitted in ServiceNow? We find that we are unable to comment or upload anything after the ticket has been submitted. Please advise.
Thank you,
Josie Melendez,
Senior Research Administrator,
President, VPs and University College
The University of Texas at San Antonio
Office of Research
One UTSA Circle,
San Antonio, TX 78249-3209
Important Reminders:
* For all Post-Award requests and inquiries, please email VPProposals(a)utsa.edu<mailto:VPProposals@utsa.edu>
* *15/5 Rule and Exception Requests* for UTSA Proposals: https://research.utsa.edu/osp/ProposalDeadlines.html
* NSF: Starting now, all Personnel Docs must be prepared using SciENcv. There is also a new NSF Biosketch template - Synergistic Activities are now a separate document.
* REDKE is excited to announce LabArchives,<https://research.utsa.edu/manage/labarchives.html> Electronic Lab Notebook (ELN) software for research at no cost to UTSA Faculty and Staff, plus there is no limit on data storage space!
* All transactions are approved within 24-48 hours of having received approval notifications, unless marked "high priority". Please allow time for review and approval.
________________________________
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Monday, May 12, 2025 8:53 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu> <rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>>
Subject: [Rowdy.research] OSP ServiceNow is Live!
Hello everyone,
OSP's ServiceNow ticketing system is now live. As discussed last week, all requests to OSP should be submitted through a ServiceNow ticket. Below is the link to the portal. Please note that you will need to log in with your abc123 username and passphrase to view the OSP tickets.
Link to ServiceNow portal: https://utsa.service-now.com/bsc
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
1 week, 5 days
Re: OSP ServiceNow is Live!
by Josephine Melendez
Hi Justin,
I have a question, is it possible for the submitter to leave comments or upload updated documentation on a ticket once the ticket has been submitted in ServiceNow? We find that we are unable to comment or upload anything after the ticket has been submitted. Please advise.
Thank you,
Josie Melendez,
Senior Research Administrator,
President, VPs and University College
The University of Texas at San Antonio
Office of Research
One UTSA Circle,
San Antonio, TX 78249-3209
Important Reminders:
* For all Post-Award requests and inquiries, please email VPProposals(a)utsa.edu<mailto:VPProposals@utsa.edu>
* *15/5 Rule and Exception Requests* for UTSA Proposals: https://research.utsa.edu/osp/ProposalDeadlines.html
* NSF: Starting now, all Personnel Docs must be prepared using SciENcv. There is also a new NSF Biosketch template – Synergistic Activities are now a separate document.
*
REDKE is excited to announce LabArchives,<https://research.utsa.edu/manage/labarchives.html> Electronic Lab Notebook (ELN) software for research at no cost to UTSA Faculty and Staff, plus there is no limit on data storage space!
*
All transactions are approved within 24-48 hours of having received approval notifications, unless marked "high priority". Please allow time for review and approval.
________________________________
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Monday, May 12, 2025 8:53 AM
To: rowdy.research(a)lists.it.utsa.edu <rowdy.research(a)lists.it.utsa.edu>
Subject: [Rowdy.research] OSP ServiceNow is Live!
Hello everyone,
OSP’s ServiceNow ticketing system is now live. As discussed last week, all requests to OSP should be submitted through a ServiceNow ticket. Below is the link to the portal. Please note that you will need to log in with your abc123 username and passphrase to view the OSP tickets.
Link to ServiceNow portal: https://utsa.service-now.com/bsc
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
1 week, 5 days
FW: NSF terminated awards summary report - Guidance on Content and Submission for Financial report
by Jennifer Silver
Attached is a template GCFS is requesting for pending expenditures on the terminated NSF projects. The first round of reports is due Monday.
Jennifer
From: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu>
Sent: Friday, May 16, 2025 11:16 AM
To: Jennifer Silver <Jennifer.Silver(a)utsa.edu>; Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>; Melinda Cotten <melinda.cotten(a)utsa.edu>; Gregory Yturralde <gregory.yturralde(a)utsa.edu>; Krista Bouvier <krista.bouvier(a)utsa.edu>
Subject: Fw: NSF terminated awards summary report - Guidance on Content and Submission for Financial report
Importance: High
Good morning everyone,
@Jennifer<mailto:Jennifer.Silver@utsa.edu> - Thank you for the information. I have included the link as well. Updates on NSF Priorities | NSF - National Science Foundation<https://www.nsf.gov/updates-on-priorities#progress-summary>.
For the 30-day summary report, there may be expenses directly on the project but with the out of cycle draw requests, there may be only a few remaining to submit for reimbursement; however, this would not include the expenses that are currently being identified by the PI, RA and Financial teams that have not yet posted to the project.
For everyone's review, I pulled together a quick template to share with the PIs and their teams to account for those expenses that they anticipate will be expensed to the project (If they don't have one already?). These expenses were discussed briefly in the termination meetings, but this template would help consolidate the detail of those expenses for submission.
In the interest of time, I did not add signature lines, but signatures are a necessary component for this template. This is a commitment to the final expenses for these terminated awards and, per NSF, once the final payment is processed, no adjustments will be permitted.
Thank you,
Cynthia Villarreal-Garcia, MBA
Director
Grants and Contracts Financial Services
Financial Affairs Office of the Controller
The University of Texas at San Antonio
One UTSA Circle, NPB 451
San Antonio, TX 78249-3209
Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
[cid:6b3c0fc2-2e9d-4362-b02c-e1fae02e48f8]
Sent from Mail<https://go.microsoft.com/fwlink/?LinkId=550986> for Windows
________________________________
From: Jennifer Silver <Jennifer.Silver(a)utsa.edu<mailto:Jennifer.Silver@utsa.edu>>
Sent: Friday, May 16, 2025 9:33 AM
To: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>; Krista Bouvier <krista.bouvier(a)utsa.edu<mailto:krista.bouvier@utsa.edu>>
Subject: NSF terminated awards summary report
Hi, see the detailed explanation of the project summary report due at 30 days.
Jennifer
Jennifer Silver, CRA
Sr. Director OSP
Office of Research
The University of Texas at San Antonio
One UTSA Circle, San Antonio, TX 78249-1644
Phone: 210.458.4234 | Email: Jennifer.silver(a)utsa.edu<mailto:Jennifer.silver@utsa.edu>
2 weeks, 1 day
NEH Guidance for Recipients for Terminated Awards
by Cedric Williams
Good afternoon,
Attached is information to be used for guidance and reference purposes for NEH Terminated awards.
**NOTE** - Payment request voucher(s), supporting documentation, and justifications must be submitted no later than June 29, 2025.
Regards,
Cedric F. Williams, MBA
Senior Grant & Contracts Administrator | Authorized Official Representative
Office of Sponsored Projects
UTSA Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Office: NPB 5.102V05
Phone: 210.458.8784
Email: cedric.williams(a)utsa.edu<mailto:cedric.williams@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
2 weeks, 2 days
NSF reporting requirements on terminated awards
by Ana Gonzalez
Good morning, everyone,
I'm sharing the following website for assistance on NSF-terminated awards. You can find the Report requirements in questions 15 and 24
Updates on NSF Priorities | NSF - National Science Foundation<https://www.nsf.gov/updates-on-priorities>
Please note that the Summary of Progress report requested in the termination notice refers to the Financial Accounting of Cost, and it is due 30 days after receiving the termination notice. If an award in your portfolio has been terminated, please help identify the estimated total expenditures while cost transfers are being processed.
Best Regards,
Ana M. Gonzalez, MSMIS
Senior Grant & Contract Administrator
Authorized Organizational Representative
Office of Sponsored Projects
[utsa-logo]<https://research.utsa.edu/>
The University of Texas at San Antonio
Office of Research
One UTSA Circle | San Antonio, TX 78249
Office: NPB 5.102T | Phone: 210.458.8117
Email: ana.gonzalez7(a)utsa.edu<mailto:ana.gonzalez7@utsa.edu>
Submit a ticket: OSP Service Now<https://utsa.service-now.com/bsc?id=sc_category&sys_id=513e0b7e938ed25091...>
2 weeks, 2 days
OSP ServiceNow is Live!
by Justin Marmolejo
Hello everyone,
OSP's ServiceNow ticketing system is now live. As discussed last week, all requests to OSP should be submitted through a ServiceNow ticket. Below is the link to the portal. Please note that you will need to log in with your abc123 username and passphrase to view the OSP tickets.
Link to ServiceNow portal: https://utsa.service-now.com/bsc
Thanks,
Justin
Justin Marmolejo
Assistant Director, Office of Sponsored Projects | Staff Senate Chair<https://www.utsa.edu/staffsenate/>
Office of Research
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249-1644
Phone: 210.458.7049
Email: justin.marmolejo(a)utsa.edu<mailto:justin.marmolejo@utsa.edu>
2 weeks, 6 days
Re: Adding Additional Dept Level Admins to Approval Chains
by Elizabeth Tilley
OK thanks Justin 😊
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Sent: Friday, May 9, 2025 4:27 PM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>; rowdy.research(a)lists.it.utsa.edu
Subject: RE: Adding Additional Dept Level Admins to Approval Chains
Hello,
The only option would be to add someone as a Project_Manager, but that should be approved by the PI as the ultimate fiscal responsibility of the award falls to them.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu<mailto:elizabeth.tilley@utsa.edu>>
Sent: Friday, May 9, 2025 4:15 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Cc: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: RE: Adding Additional Dept Level Admins to Approval Chains
Hi – I’m just now going through emails. This wasn’t my question originally and Chris may have already resolved, but for financial people that they want to add to approval chains, can those people be put into one of those roles that you list, Justin? I’m just curious about who can be added.
Thanks
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, May 9, 2025 10:40 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Re: Adding Additional Dept Level Admins to Approval Chains
Hello,
The only approver roles built into the approval chain are the PI, Project_Manager, and GR_CENTRAL_OFC. The approval routes in that order as well.
Thanks,
Justin
From: Chris Crenshaw <christopher.crenshaw(a)utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Sent: Friday, May 9, 2025 10:30 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Adding Additional Dept Level Admins to Approval Chains
Importance: High
Good morning and happy Friday, everyone,
If the VPSS team wants to add in Kelley Marcantel (executive financial director) and Zinthia Garza (BSC manager) to the approval chains on financial transactions and eForms – does anyone know what role in the project teams tab can I provide them?
Thank you!
[cid:image001.png@01DBC103.9A6ED8E0]
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
Upcoming Out of Office Days: May 14-16, 2025.
From: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Sent: Friday, May 9, 2025 9:04 AM
To: Chris Crenshaw <christopher.crenshaw(a)utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Good morning,
Would you happen to know how I can add Zinthia and Kelley as approvers to vouchers for all PIDs under VPSS?
Or know who I could ask in OSP/Grants?
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Friday, May 9, 2025 9:02 AM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Leslie,
Please see guidance on your request.
[cid:image002.png@01DBC103.9A6ED8E0]
Thank you,
Cynthia
________________________________
From: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Wednesday, May 7, 2025 6:09 PM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Good evening,
I apologize for the delay in responding to your request. I have reached out to see who can assist with this access and will hopefully have a response to you by tomorrow.
Best,
Cynthia Villarreal-Garcia, MBA
Director
Grants and Contracts Financial Services
Financial Affairs Office of the Controller
The University of Texas at San Antonio
One UTSA Circle, NPB 451
San Antonio, TX 78249-3209
Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
[cid:image003.png@01DBC103.9A6ED8E0]
Sent from Mail<https://go.microsoft.com/fwlink/?LinkId=550986> for Windows
________________________________
From: Leslie Garcia
Sent: Wednesday, May 7, 2025 2:57 PM
To: Grants and Contracts Financial Services; Grants and Contracts Financial Services
Cc: Cynthia Villarreal-Garcia
Subject: RE: VPSS PIDs- Voucher Approvers
Good afternoon,
Is there anyone I can reach out to regarding adding approvers to vouchers using project IDs under VPSS?
Please let me know if I can provide any additional information.
Best regards,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Monday, May 5, 2025 8:14 AM
To: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>; GCFS(a)utsa.edu<mailto:GCFS@utsa.edu>
Cc: Cynthia Villarreal-Garcia <cynthia.villarreal-garcia(a)utsa.edu<mailto:cynthia.villarreal-garcia@utsa.edu>>
Subject: RE: VPSS PIDs- Voucher Approvers
Good morning,
I wanted to follow up on this inquiry.
Please let me know if I can provide any further information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Wednesday, April 30, 2025 4:44 PM
To: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers
Good afternoon,
I wanted to inquire about adding Kelley Marcantel 6001611942 and Zinthia Garza 6001144389 as approvers to vouchers being submitted using the attached project IDs under VPSS.
I was directed to Grants and Contracts by BIS, please let me know if I can provide further information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: IT Service Desk <TechCafe(a)utsa.edu<mailto:TechCafe@utsa.edu>>
Sent: Wednesday, April 30, 2025 4:38 PM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Subject: Your Request has been completed
[Image removed by sender.]
Your Request has been marked as Completed.
Item Requested
PeopleSoft Document Workflow
Requested for
Leslie Garcia
Opened
2025-04-30 15:07:02
Number
RITM0076808
Commments:
________________________________
2025-04-30 16:36:35 - Darrick Kimble Caller Notes
Good afternoon, to add Kelley and Zinthia as Approvers for the Project IDs attached you would need to contact Grants Contracts and Financial Services to see if they can be added.
________________________________
2025-04-30 15:13:55 - Leslie Garcia Caller Notes
I also wanted to ask- if a cost center and a project ID are on a voucher that both go to an approver- will they receive the voucher twice to approve? Or will the system only send the voucher to the approver once?
How did we do?
[cid:image005.png@01DBC103.9A6ED8E0]<https://support.utsa.edu/myportal?id=survey_redirect&type_id=e646194c1bee...>
[cid:image006.png@01DBC103.9A6ED8E0]<https://support.utsa.edu/myportal?id=survey_redirect&type_id=1746554c1bee...>
If you believe your Request was not fulfilled successfully, please click "Open in Service Portal" below then select "Request Not Completed".
Open in Service Portal<https://support.utsa.edu/myportal?id=ticket&table=sc_req_item&sys_id=76eb...>
Thanks,
Tech Café
Is there something else we can help with?
Open a new Request<https://support.utsa.edu/myportal>
Ref:MSG6734513_UNaqkwhxPulwrgLggwRC
3 weeks, 1 day
Re: Adding Additional Dept Level Admins to Approval Chains
by Justin Marmolejo
Hello,
The only option would be to add someone as a Project_Manager, but that should be approved by the PI as the ultimate fiscal responsibility of the award falls to them.
Thanks,
Justin
From: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Sent: Friday, May 9, 2025 4:15 PM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Cc: rowdy.research(a)lists.it.utsa.edu
Subject: RE: Adding Additional Dept Level Admins to Approval Chains
Hi - I'm just now going through emails. This wasn't my question originally and Chris may have already resolved, but for financial people that they want to add to approval chains, can those people be put into one of those roles that you list, Justin? I'm just curious about who can be added.
Thanks
From: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu<mailto:Justin.Marmolejo@utsa.edu>>
Sent: Friday, May 9, 2025 10:40 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Re: Adding Additional Dept Level Admins to Approval Chains
Hello,
The only approver roles built into the approval chain are the PI, Project_Manager, and GR_CENTRAL_OFC. The approval routes in that order as well.
Thanks,
Justin
From: Chris Crenshaw <christopher.crenshaw(a)utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Sent: Friday, May 9, 2025 10:30 AM
To: rowdy.research(a)lists.it.utsa.edu<mailto:rowdy.research@lists.it.utsa.edu>
Subject: [Rowdy.research] Adding Additional Dept Level Admins to Approval Chains
Importance: High
Good morning and happy Friday, everyone,
If the VPSS team wants to add in Kelley Marcantel (executive financial director) and Zinthia Garza (BSC manager) to the approval chains on financial transactions and eForms - does anyone know what role in the project teams tab can I provide them?
Thank you!
[cid:image001.png@01DBC0FF.37C0D760]
Chris Crenshaw, MBA
Analytical | Learner | Strategic | Achiever | Command
Research Administrator I
President, VPs & University College
Office of Research Administration
One UTSA Circle,
San Antonio, Texas 78249
LinkedIn: @christopher-crenshaw<https://www.linkedin.com/in/christopher-crenshaw/>
Time Zone: Mountain
Upcoming Out of Office Days: May 14-16, 2025.
From: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Sent: Friday, May 9, 2025 9:04 AM
To: Chris Crenshaw <christopher.crenshaw(a)utsa.edu<mailto:christopher.crenshaw@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Good morning,
Would you happen to know how I can add Zinthia and Kelley as approvers to vouchers for all PIDs under VPSS?
Or know who I could ask in OSP/Grants?
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Friday, May 9, 2025 9:02 AM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Importance: High
Leslie,
Please see guidance on your request.
[cid:image002.png@01DBC0FF.37C0D760]
Thank you,
Cynthia
________________________________
From: Cynthia Villarreal-Garcia <Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>>
Sent: Wednesday, May 7, 2025 6:09 PM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Cc: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: Re: VPSS PIDs- Voucher Approvers - response pending
Good evening,
I apologize for the delay in responding to your request. I have reached out to see who can assist with this access and will hopefully have a response to you by tomorrow.
Best,
Cynthia Villarreal-Garcia, MBA
Director
Grants and Contracts Financial Services
Financial Affairs Office of the Controller
The University of Texas at San Antonio
One UTSA Circle, NPB 451
San Antonio, TX 78249-3209
Cynthia.Villarreal-Garcia(a)utsa.edu<mailto:Cynthia.Villarreal-Garcia@utsa.edu>
http://research.utsa.edu<http://research.utsa.edu/>
[cid:image003.png@01DBC0FF.37C0D760]
Sent from Mail<https://go.microsoft.com/fwlink/?LinkId=550986> for Windows
________________________________
From: Leslie Garcia
Sent: Wednesday, May 7, 2025 2:57 PM
To: Grants and Contracts Financial Services; Grants and Contracts Financial Services
Cc: Cynthia Villarreal-Garcia
Subject: RE: VPSS PIDs- Voucher Approvers
Good afternoon,
Is there anyone I can reach out to regarding adding approvers to vouchers using project IDs under VPSS?
Please let me know if I can provide any additional information.
Best regards,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Monday, May 5, 2025 8:14 AM
To: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>; GCFS(a)utsa.edu<mailto:GCFS@utsa.edu>
Cc: Cynthia Villarreal-Garcia <cynthia.villarreal-garcia(a)utsa.edu<mailto:cynthia.villarreal-garcia@utsa.edu>>
Subject: RE: VPSS PIDs- Voucher Approvers
Good morning,
I wanted to follow up on this inquiry.
Please let me know if I can provide any further information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: Leslie Garcia
Sent: Wednesday, April 30, 2025 4:44 PM
To: Grants and Contracts Financial Services <GrantsAndContracts.FinancialServices(a)utsa.edu<mailto:GrantsAndContracts.FinancialServices@utsa.edu>>
Subject: FW: VPSS PIDs- Voucher Approvers
Good afternoon,
I wanted to inquire about adding Kelley Marcantel 6001611942 and Zinthia Garza 6001144389 as approvers to vouchers being submitted using the attached project IDs under VPSS.
I was directed to Grants and Contracts by BIS, please let me know if I can provide further information.
Sincerely,
Leslie Garcia
Business Service Center Specialist III
The University of Texas at San Antonio
Division of Student Success, MB 3.212
One UTSA Circle
San Antonio, TX 78249-3209
From: IT Service Desk <TechCafe(a)utsa.edu<mailto:TechCafe@utsa.edu>>
Sent: Wednesday, April 30, 2025 4:38 PM
To: Leslie Garcia <leslie.garcia2(a)utsa.edu<mailto:leslie.garcia2@utsa.edu>>
Subject: Your Request has been completed
[Image removed by sender.]
Your Request has been marked as Completed.
Item Requested
PeopleSoft Document Workflow
Requested for
Leslie Garcia
Opened
2025-04-30 15:07:02
Number
RITM0076808
Commments:
________________________________
2025-04-30 16:36:35 - Darrick Kimble Caller Notes
Good afternoon, to add Kelley and Zinthia as Approvers for the Project IDs attached you would need to contact Grants Contracts and Financial Services to see if they can be added.
________________________________
2025-04-30 15:13:55 - Leslie Garcia Caller Notes
I also wanted to ask- if a cost center and a project ID are on a voucher that both go to an approver- will they receive the voucher twice to approve? Or will the system only send the voucher to the approver once?
How did we do?
[cid:image005.png@01DBC0FF.37C0D760]<https://support.utsa.edu/myportal?id=survey_redirect&type_id=e646194c1bee...>
[cid:image006.png@01DBC0FF.37C0D760]<https://support.utsa.edu/myportal?id=survey_redirect&type_id=1746554c1bee...>
If you believe your Request was not fulfilled successfully, please click "Open in Service Portal" below then select "Request Not Completed".
Open in Service Portal<https://support.utsa.edu/myportal?id=ticket&table=sc_req_item&sys_id=76eb...>
Thanks,
Tech Café
Is there something else we can help with?
Open a new Request<https://support.utsa.edu/myportal>
Ref:MSG6734513_UNaqkwhxPulwrgLggwRC
3 weeks, 1 day
