2:38 p.m.
Hi All,
One of my PI’s is a non-lead and Case Western is the Lead. Below is the email they sent
me today, which clearly spells out everything needed by the different collaborators and
subrecipients (if applicable). I had generated an email for this and was sending to my
groups, but it wasn’t written as effectively.
Thanks,
Liz
From: Angela Estok <aae6(a)case.edu>
Sent: Wednesday, April 15, 2026 8:58 AM
To: Elizabeth Tilley <elizabeth.tilley(a)utsa.edu>
Cc: Sushil Prasad <sushil.prasad(a)utsa.edu>; Sanmukh Kuppannagari
<sanmukh.kuppannagari(a)case.edu>; [CSE] CSE Research Support - Pre Award
<cse-preaward(a)case.edu>
Subject: [EXTERNAL] Re: DOE Genesis (18C) - CWRU (lead) - UTSA (collaborator)
**EXTERNAL EMAIL**
This email originated outside of The University of Texas at San Antonio.
Please exercise caution when clicking on links or opening attachments.
Dear Colleagues,
We are looking forward to partnering with your institution on the Genesis Mission
(DE-FOA-0003612) Phase I proposal. Case Western Reserve University (CWRU) will serve as
the Lead Institution for this effort.
Because this is a "collaborative proposal submitting separately," each
institution will submit its own application through Grants.gov. However, the Department of
Energy (DOE) requires that our applications be linked via an identical project title and a
common technical narrative.
To ensure institutional alignment and meeting the April 28, 2026 sponsor deadline, please
review the requirements and internal deadlines below.
Please note we anticipate that each collaborator on this project will have a budget limit
of $100,000.
1. Key Submission Metadata
To ensure the DOE system links our applications, your SRO must use the following exactly
as provided:
* Project Title: AI Driven Performance, Portable Neuro-Symbolic Chain of Thought
Reasoning for Efficient and Robust Code Generation
* FOA Number: DE-FOA-0003612
* Phase I Performance Period: July 1, 2026 – March 31, 2027 (9 months)
* All proposals which include a subaward relationship with CWRU must include the
following documents. Please send them to my attention.
* Subrecipient Commitment Form (Attached)
* Statement of Work (Attached)
2. Documents You Must Submit (Unique to Your Institution)
Your institution is responsible for submitting its own application package containing:
* SF-424 (R&R) Cover Page: Specific to your institution.
* Research & Related Budget & Justification: Unique to your institutional
costs.
* Project/Performance Site Location(s): For your specific site.
* Senior/Key Person Profile (Expanded): Includes Biosketches and Current & Pending
Support for your personnel only.
* Identification of Merit Reviewer Conflicts (Field 12): Unique to your personnel.
3. Shared Documents (Must be Identical to CWRU’s)
CWRU will coordinate the drafting of the Common Narrative PDF to be attached to Field 8 of
the "Other Project Information" form. This single PDF must be identical across
all partner submissions and will include:
* Identical DOE Title Page
* Project Narrative (including tasks assigned to your institution)
* Appendix 1: Bibliography & References
* Appendix 2: Facilities & Other Resources (Consolidated)
* Appendix 5: Synergistic Activities (1 page per person)
* Appendix 7: Consolidated Letters of Commitment and Letters of Collaboration.
4. Technical Requirements (Non-Negotiable)
* SciENcv: All Biographical Sketches and Current & Pending Support must be
generated via SciENcv.
* ORCID iD: A Digital Persistent Identifier (ORCID) is mandatory for all senior/key
personnel.
* Collaboration Letters: If providing a letter of collaboration, it must follow the
strict two-sentence template found in the FOA.
* PDF Formatting: Do not use PDF portfolios or password-protected files. All files
must be "flattened" PDFs.
5. Deadlines for Coordination
To allow CWRU to finalize the common narrative and for the Lead PI to compile the required
Project Data Excel Template, please provide the following to us by April 21, 2026:
1. Draft Budget and Justification (for role verification).
2. Confirmed List of Senior/Key Personnel with their ORCID iDs.
3. Signed Letter of Institutional Commitment (1 page max).
4. Your Facilities/Resources description for the consolidated Appendix 2.
We will provide the final "Common Narrative" PDF to your team by 4/20/26 for
your own submission.
Please let me know who your primary administrative contact is so we can coordinate these
details, if they are not already on this email.
Best regards,
Angie
On Tue, Apr 14, 2026 at 2:43 PM Sanmukh Kuppannagari
<sanmukh.kuppannagari@case.edu<mailto:sanmukh.kuppannagari@case.edu>> wrote:
Dear Angie,
I am copying Liz, the admin contact of UTSA. Also copied is Prof.Sushil Prasad the PI of
UTSA.
Regards,
Sanmukh
--
Angela Estok
Angela Estok, BBA, RVT, RLATG, CMAR
Grants Account Manager
Case Western Reserve University
Case School of Engineering
10900 Euclid Ave., Nord 509
Cleveland, OH 44106
Phone 216-368-0095
In Office: M, T, W
Working Remotely: Th -F
Working Hours: 8-4pm
Upcoming out of the office dates April 8th, 9th, 10th and the 24th.
*Since we have transitioned to the pilot of the pre-award/post award split at the School
of Engineering, please send any questions/communications regarding proposal submissions to
the shared pre-award team email:
cse-preaward@case.edu<mailto:cse-preaward@case.edu>.
Please ensure both budget and compliance information is submitted at the same time or
within 48 hrs of the Initial PIF submission for new proposals. Links are provided at the
bottom of the PIF form or here for your convenience: Proposal Budget Setup
Form<https://case0.sharepoint.com/:l:/s/CSE-RACollaborationSpace/FF-9v...;,
CSE Sparta Compliance Infomation
Form<https://case0.sharepoint.com/:l:/s/CSE-RACollaborationSpace/FEWw9...