8:03 p.m.
Hello everyone,
Please see the email below regarding the updates made to DOJ's Grants Financial Guide
and how they may impact any appropriate awards in your portfolio.
Thanks,
Justin
Justin Marmolejo
Assistant Director | Ex Officio Chair, Staff
Senate<https://www.utsa.edu/staffsenate/about.html>;, EAC Alternate
Rep<https://www.utsystem.edu/sites/employee-advisory-council>
Office of Sponsored Projects
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.7049
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From: Department of Justice <OJP_COMMS(a)public.govdelivery.com>
Sent: Thursday, April 23, 2026 10:43 AM
To: Justin Marmolejo <Justin.Marmolejo(a)utsa.edu>
Subject: [EXTERNAL] DOJ Grants Financial Guide Update
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[Grants Management Updates]
Updates, information, and resources to assist Office of Justice Programs grant applicants
and award recipients.
[Announcements header, deep blue text]
DOJ Grants Financial Guide Update
The Department of Justice (DOJ) has updated the DOJ Grants Financial
Guide<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Ffu...
and the DOJ Guide to
Procurements<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.g...;,
which serve as the primary references for DOJ award recipients, including Office of
Justice Programs (OJP), Office on Violence Against Women (OVW), and Office of Community
Oriented Policing Services (COPS Office) recipients. Grantees should reference the DOJ
Grants Financial Guide as they fulfill their fiduciary responsibilities to safeguard grant
funds and ensure funds are used for the purposes for which they were awarded.
Updates made to the DOJ Grants Financial
Guide<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.gov%2Ffu...
and their effective dates are highlighted in the table below.
Chapter/Topic
Date
Sub-Topic
Description/Comments
Chapter 3.2 - Period of Availability of Funds
December 2025
Project Extension Guidance
Provided revised guidance on the OJP policies and criteria for requesting an extension of
a project period of performance.
Added a Project Period Extension Quick Reference Guide to support grantees when making
their requests.
Chapter 3.7 - Property Standards
December 2025
Real Property Acquired with Federal Funds
Clarified that grant recipients are required to file a Notice of Federal Interest if OJP
funds are used to acquire or make improvements to real property.
Chapter 3.8 - Procurement Under Awards of Federal Assistance
October 2025
N/A
The simplified acquisition threshold was increased from $250k to $350k.
Updates made to the DOJ Guide to
Procurements<https://links-1.govdelivery.com/CL0/https:%2F%2Fwww.ojp.g...
and their effective dates are highlighted in the table below.
Chapter/Topic
Date
Sub-Topic
Description/Comments
Chapter 7 - Simplified Acquisitions
October 2025
N/A
The simplified acquisition threshold was increased from $250k to $350k.
New ASAP Verification Step
On March 2, 2026, the U.S. Department of the Treasury added a new verification step to
protect federal grant funds. If an entity updates or adds banking account information in
the Automated Standard Application for Payments (ASAP), DOJ financial staff will contact
the entity's financial institution to validate the changes. DOJ financial staff may
also contact the entity's ASAP Financial Official for coordination with the financial
institution.
This additional step may cause a temporary delay in accessing funds after banking
changes.
Reminder: Maintain Supporting Documentation for All Grant Expenses
Be sure to keep up-to-date records for everything charged to your federal grant in a
centralized grant file. These should align with your project's approved scope, budget,
timeline, and programmatic progress.
Contact Information
Office of Justice Programs (OJP)
Contact the Office of the Chief Financial Officer Customer Service Center at 800-458-0786,
Monday through Friday from 8:30 a.m. to 6:00 p.m. ET, or by email at
Ask.OCFO@usdoj.gov<mailto:Ask.OCFO@usdoj.gov>.
Office on Violence Against Women (OVW)
Contact the Grants Financial Management Division at 888-514-8556, Monday through Friday
from 7:00 a.m. to 4:30 p.m. ET, or by email at
OVW.GFMD@usdoj.gov<mailto:OVW.GFMD@usdoj.gov>.
Office of Community Oriented Policing Services (COPS Office)
Contact the COPS Office Response Center at 800-421-6770, Monday through Friday from 9:00
a.m. to 5:00 p.m. ET, or by email at
AskCopsRC@usdoj.gov<mailto:AskCopsRC@usdoj.gov>.
You received this email because you are a current or previous Office of Justice Programs
grant applicant or award recipient.
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