Re: [Advising] How To Send Cropped Screenshots Via Email

You can also hold "Alt" while pressing Print Screen, and it will only image the active window. The attached image demonstrates how it will look. Note: Students, please include your major and ID# (either one) in all correspondence. Stephen Cheney, M. A. T. S. Academic Advisor III Arts and Humanities Advising Center MS 4.01.50 University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249-1644 P: (210) 458-6513 F: (210) 458-4901 Get Rowdy! This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error. From: advising-bounces(a)lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising(a)lists.sis.utsa.edu Sent: Thursday, February 15, 2018 4:54 PM To: advising(a)lists.sis.utsa.edu Subject: [Advising] How To Send Cropped Screenshots Via Email Good afternoon, A few words about screenshots (or screen shots). With our double screens, when we send screenshots that have not been cropped, this is what they look like with both screens visible. Usually, we only want to send a piece of the screen or only one screen and not both. [cid:image001.jpg@01D3A680.A53BA2D0] It can be hard to read for the recipient. Below are two options on how to make your screenshots easier to see/read. 1. Snipping Tool a. Go to your Start button and look for your Accessories folder, then click on Snipping Tool. [cid:image002.jpg@01D3A680.A53BA2D0] You can also find the tool by typing "Snipping Tool" in the search box. [cid:image003.jpg@01D3A680.A53BA2D0] b. Once you click on the Snipping Tool, it will pop up a window and everything behind it will become greyed out. [cid:image004.jpg@01D3A680.A53BA2D0] c. Next, using your mouse, click and drag a rectangle over the area you want to copy. [cid:image005.png@01D3A680.A53BA2D0][Greyed out area outside of red rectangle will not be copied.][Area in red rectangle that will be copied.][cid:image010.jpg@01D3A680.A53BA2D0] d. A new window will pop up with the area you copied. You can save it to your computer, email it or make a few notations on it. If you have not already began typing an email, and it is the only thing you are sending, you can just click on the email icon and Outlook will open with the picture in the body of the email (or attached if you have chosen that option.) Otherwise, copy it to your clipboard and paste in your email by clicking Ctrl+V or right click your mouse and selecting 'Paste' from menu. You can resize the picture in the email. [cid:image011.jpg@01D3A680.A53BA2D0] 2. Print Screen Button/Paste/Crop a. Click the Print Screen button on your keyboard. Depending on your keyboard, it might say "Print Screen" or "Prt Scr". Usually it is above your Insert/Home/Delete buttons. It could also be above your number pad. [cid:image012.jpg@01D3A680.A53BA2D0] or [cid:image013.jpg@01D3A680.A53BA2D0] Photos courtesy of Google Image search. Thanks, Google! b. Go to your email and paste your screenshot by clicking Ctrl+V or right click your mouse and selecting 'Paste' from menu. c. You will then see your double-screen picture just like the first one in this email. d. Click on your picture. Next, click on the Picture Format tab at the top of your email ribbon (1). Next, click on Crop (2). Then you will drag the guide markers that have just popped up on your picture to surround the area you want to copy (3). [cid:image014.jpg@01D3A680.A53BA2D0] e. Click on any space in the email outside the original picture. f. Voilà! Your picture is now cropped. You can resize it to make it bigger. If you can't read it, your recipient can't either, so be sure and resize if needed. I am also sending attaching these instructions as a PDF in case you would prefer them that way. I hope you have found these instructions to be helpful. If you have any questions, please email me at Amanda.Garcia@utsa.edu<mailto:Amanda.Garcia@utsa.edu>. Regards, Amanda Garcia Program Coordinator Advising Technology University of Texas at San Antonio 210-458-6519 (phone)