April 2016 - Advising - lists.it.utsa.edu

by advising＠lists.sis.utsa.edu

Hello, Reminder if you see the following error when working on a plan: [cid:image001.png@01D1A08D.07496B20] This error happens when a note is added to a course, without saving the plan first. You should add courses for the semester, save the plan, add in any notes and then save again. If you get the error, all you have to do is delete any notes you've added, save the plan and then add back any notes. Again, you can avoid the error in the first place by saving your plan before adding any notes. If you have any questions, please email DegreeWorks(a)utsa.edu<mailto:DegreeWorks@utsa.edu>. Regards, Amanda Garcia Program Coordinator Undergraduate Studies Support and Technology Services University of Texas at San Antonio 210-458-6519 (phone)

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SSC brown bag session

by advising＠lists.sis.utsa.edu

Hello everyone, Happy Admin day! Just sending a reminder about the SSC brown bag meeting today. Lisa Merritt will be facilitating. If we have time she'll also be going over tips to using Degree works. If you can't attend this one, you can try to attend future sessions. Next week's session will be catered by Jason's Deli. Wed April 27th 12:00 -1:00 1604 Location: NPB 5.140A DT Location: Frio St. Bldg. 3.516- Meeting Room-ITV Wed May 4th 12:00 -1:00 1604 Location: NPB 5.140A DT Location: Frio St. Bldg. 3.516- Meeting Room-ITV Wed May 11th 12:00 - 1:00 1604 Location: NPB 5.140A DT Location: Frio St. Bldg. 3.516- Meeting Room-ITV Thanks, Yolanda Williams STPL

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Students Exceeding 45 Hour Funding Rule

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From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu] Sent: Wednesday, April 27, 2016 7:05 AM To: advising(a)lists.utsa.edu; Ann Roberts <Ann.Roberts(a)utsa.edu>; April Lawver <April.Lawver(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Catarina Rodriguez <Catarina.Rodriguez(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; Jackie Loden <Jackie.Loden(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <StudentInformationSystems(a)utsa.edu>; Suzanne Stokes <Suzanne.Stokes(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu> Subject: Students Exceeding 45 Hour Funding Rule

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Students Exceeding 30 Hour Funding Rule

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From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu] Sent: Wednesday, April 27, 2016 6:54 AM To: advising(a)lists.utsa.edu; Ann Roberts <Ann.Roberts(a)utsa.edu>; April Lawver <April.Lawver(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Catarina Rodriguez <Catarina.Rodriguez(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; Jackie Loden <Jackie.Loden(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <StudentInformationSystems(a)utsa.edu>; Suzanne Stokes <Suzanne.Stokes(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu> Subject: Students Exceeding 30 Hour Funding Rule

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FW: Earth Week Sensitive Document Shredding Services

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Hi All- This is an FYI for people who are intending to use the shredding services this Friday. Thanks! RN Roxanna M. Nelson, Ph.D. Assistant Director, University Health Professions Office The University of Texas at San Antonio Multidisciplinary Studies (M.S.) Building 3.03.14 Phone: (210) 458-5185 Fax: (210) 458-6637 This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by email and delete the original message. From: Richard M Garza Sent: Monday, April 25, 2016 10:21 AM To: Roxanna Nelson <Roxanna.Nelson(a)utsa.edu> Subject: FW: Earth Week Sensitive Document Shredding Services From: Richard M Garza Sent: Friday, April 22, 2016 1:19 PM To: KC Gonzalez <kc.gonzalez(a)utsa.edu<mailto:kc.gonzalez@utsa.edu>>; Vicki Weber <Vicki.Weber(a)utsa.edu<mailto:Vicki.Weber@utsa.edu>>; Rosanne Gorny <Rosanne.Gorny(a)utsa.edu<mailto:Rosanne.Gorny@utsa.edu>>; Lenora Chapman <lenora.chapman(a)utsa.edu<mailto:lenora.chapman@utsa.edu>>; Jacqueline Ortiz <Jacqueline.Ortiz(a)utsa.edu<mailto:Jacqueline.Ortiz@utsa.edu>>; Patrick Grant <Patrick.Grant(a)utsa.edu<mailto:Patrick.Grant@utsa.edu>>; Yolanda Ledesma <yolanda.ledesma(a)utsa.edu<mailto:yolanda.ledesma@utsa.edu>>; Bridget Drinka <Bridget.Drinka(a)utsa.edu<mailto:Bridget.Drinka@utsa.edu>>; 'Rachel Guerra' <Rachel.Guerra(a)utsa.edu<mailto:Rachel.Guerra@utsa.edu>>; Jonathan Jarrell <jonathan.jarrell(a)utsa.edu<mailto:jonathan.jarrell@utsa.edu>>; Barbara Centeno <Barbara.Centeno(a)utsa.edu<mailto:Barbara.Centeno@utsa.edu>>; Lane Brinson <curtis.brinson(a)utsa.edu<mailto:curtis.brinson@utsa.edu>>; Raymond Mauldin <Raymond.Mauldin(a)utsa.edu<mailto:Raymond.Mauldin@utsa.edu>>; Virginia Galloway <virginia.galloway(a)utsa.edu<mailto:virginia.galloway@utsa.edu>>; Gabe Navarro <Gabe.Navarro(a)utsa.edu<mailto:Gabe.Navarro@utsa.edu>>; Blanca Garcia (Bursar) <Blanca.Garcia(a)utsa.edu<mailto:Blanca.Garcia@utsa.edu>>; Patsy Arevalo <Patricia.Arevalo(a)utsa.edu<mailto:Patricia.Arevalo@utsa.edu>>; Angela Prescher <Angela.Prescher(a)utsa.edu<mailto:Angela.Prescher@utsa.edu>> Cc: Anastacio Alvarez <Anastacio.Alvarez(a)utsa.edu<mailto:Anastacio.Alvarez@utsa.edu>>; Nancy Woodward <Nancy.Woodward(a)utsa.edu<mailto:Nancy.Woodward@utsa.edu>>; Brian Moroney <Brian.Moroney(a)utsa.edu<mailto:Brian.Moroney@utsa.edu>>; 'Ashley Pollock' <ashley.pollock97(a)gmail.com<mailto:ashley.pollock97@gmail.com>>; 'Christopher Adkison' <chris.adkison(a)yahoo.com<mailto:chris.adkison@yahoo.com>>; Anne Peters <Anne.Peters(a)utsa.edu<mailto:Anne.Peters@utsa.edu>>; Courtney Clevenger <courtney.clevenger(a)utsa.edu<mailto:courtney.clevenger@utsa.edu>> Subject: Earth Week Sensitive Document Shredding Services To All, We have rescheduled the sensitive document shredding service for the Earth Day Event sponsored by the Green Fund Committee for April 29, 2016 from 10:00 a.m. to 2:00 p.m. I appreciate everyone's understanding during yesterday's rainy weather. Everything will remain the same with the exception of an alternative site location for Ranger Shredding Services Inc. should we get another rainy day. You can follow the link to our website to get more details: http://www.utsa.edu/safety/#/recycling/news Should we experience bad weather again, the alternative site for locating the Ranger Shredding vehicle will be underneath the Business Building at the bottom level driveway. You can access the location by elevator in the Business Building or by notifying our Police Dispatch that you will be dropping off recycling material for this event if you drive to the location. Police have already been notified and are aware. For any questions, please contact Anastacio Alvarez at (210) 452-7252 Richard M. Garza Environmental Protection & Construction Safety Manager Environmental Health, Safety and Risk Management Office (210) 458-5808 Cell (210) 452-7253

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Re: [Advising] next week's brown bag session

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Hello everyone, As promised I'm sending you the location and time of the next week's SSC brown bag session. We had about 10 advisors attend our last meeting and have received an overwhelming positive response. During next week's session, Lisa Merritt from Social Science advising will be facilitating the meeting. She'll be covering notes, but we'll cover other topics as well. If you have a tip or anything you'd like to share, we'd love for you to attend. Our upcoming session information is listed below for 1604 and DT. This is a voluntary meeting, please bring your lunch this week. The room has a capacity of approximately 20 people. If you can't attend this one, you can try to attend future sessions. Wed April 27th 12:00 -1:00 1604 Location: NPB 5.140A DT Location: Frio St. Bldg. 3.516- Meeting Room-ITV Wed May 4th 12:00 -1:00 location & topics TBA Wed May 11th 12:00 - 1:00 location & topics TBA We are also looking forward to continuing these meetings into the fall, but will send more updates (time, location) as we receive them. Thanks, Yolanda Williams STPL

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DegreeWorks requests to OITConnect

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The people in OIT who work on DegreeWorks issues have asked me to remind everyone that all DegreeWorks issues that you encounter should be sent to the DegreeWorks(a)utsa.edu<mailto:DegreeWorks@utsa.edu> email, not to OITConnect directly. People in my office will look at the requests, deal with them ourselves if we can, consolidate them if necessary, and forward appropriate requests to OITConnect. This will keep OITConnect from being flooded with similar requests. The only exception is if the DegreeWorks server is completely down-in that case whoever notices it can send a note to OITConnect, but make sure to copy both DegreeWorks(a)utsa.edu<mailto:DegreeWorks@utsa.edu> and the advising list. Thanks! We are currently working with OITConnect to figure out why the wrong email addresses for some advisors are appearing in students' DegreeWorks audits. We had a similar problem a couple of years ago that was resolved, so we're working with OIT personnel to figure out why it's an issue again. Jimmy James R. Adair, Ph.D. Associate Director of Advising Technology Lecturer II, Department of Philosophy & Classics One UTSA Circle San Antonio, TX 78249 210-458-6216

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FW: Need Help Finding Transfer Students graduating this Spring

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See below for a request from Jan McKinney regarding transfer student success. Thanks! Shannon Shannon Rios, M.A. Senior Program Coordinator The University of Texas at San Antonio Undergraduate Studies Support and Technology Services San Antonio, TX 78249 P: 210.458.6786 f: 210.458.4303 From: Jan McKinney Sent: Wednesday, April 20, 2016 10:06 PM To: Barry McKinney <Barry.McKinney(a)utsa.edu>; Charlin Jones <Charlin.Jones(a)utsa.edu>; Kayla Larsen <Kayla.Larsen(a)utsa.edu>; Ginnifer Cie Gee <Ginnifer.Gee(a)utsa.edu>; Lisa Johns <Lisa.Johns(a)utsa.edu>; Martha Smith <Martha.Smith(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Shannon Rios <Shannon.Rios(a)utsa.edu>; Ann Margaret Trujillo <AnnMargaret.Trujillo(a)utsa.edu>; Lydia Bueno <Lydia.Bueno(a)utsa.edu>; Lisa Alonzo <Lisa.Alonzo(a)utsa.edu>; Laura Munroe <Laura.Munroe(a)utsa.edu>; Kim Ellicks-Center <Kim.EllicksCenter(a)utsa.edu> Subject: Need Help Finding Transfer Students graduating this Spring We are seeking three transfer students that are graduating this Spring who wouldn’t mind sharing their stories for this campaign to #CountAllStudents. Given that transfer do not count in our success measures, this campaign serves to highlight transfer student success and their contributions to our campuses. Students need to fill out the online form in the memo below. It includes students granting permission for the group to post their story on their website and upload a photo. The Association of Public and Land Grant Universities (APLU) is a contributor. Sam is involved in a leadership position in the organization and therefore is very interested in our students being included. Although, the initial deadline is April 25th – they will accept responses past that date. Please feel free to work with the student directly to fill out the form OR provide their name and email to me and I will reach out to the student. If you work with the student directly, please just let me know that the submission is complete. Thanks for your help and please share with any staff members that you think might be able to help! We need your help to #CountAllStudents this graduation season! View this email in your browser<http://us7.campaign-archive2.com/?u=d062459f967f39670b06d488d&id=a3e18c3c...> [https://gallery.mailchimp.com/d062459f967f39670b06d488d/images/032aab51-d...] April 6, 2016 To: Presidents and Chancellors at SAM participating institutions From: SAM Team Re: Assistance Requested for SAM “Count All Students” Campaign We need your help! With graduation season approaching, those of us at the Student Achievement Measure (SAM)<http://studentachievementmeasure.us7.list-manage1.com/track/click?u=d0624...> want to raise awareness of how SAM is helping you and other institution leaders report the progress and success of the transfer and part-time students that the federal graduation rate leaves out. Due to a congressional ban on student-level data, the federal government is unable to reliably and consistently report the outcomes of students after they transfer, and has only recently added minimal reporting for part-time students. Yet more than half of bachelor’s degree recipients attended more than one school and nearly two-thirds of community college students start part-time. Those students, among others, are not counted. We want to demonstrate how the lifting of the federal ban on a student-level data system would allow a measure like SAM to be the nationally accepted method for reporting graduation outcomes and better ensure that the federal government counts all students, not just those who start full-time and graduate from their first institution. What We’re Planning Beginning in May and lasting throughout graduation season (and quite possibly beyond), SAM and its partners plan to launch a campaign called “Count All Students.” Through a series of vignettes posted on a new blog on the SAM website and promoted through social media, we will put a face on those students who will be graduating this spring and are not counted in the federal graduation rate calculation. What You Can Do to Help Do you know a student who will be graduating from your institution this spring and who either transferred or began as a part-time student? Help us collect these brief stories. Please identify up to three students on your campus who will be graduating this spring, but won’t be counted as part of the federal graduation rate for your school. By telling the successful stories of those who aren’t counted we hope to raise awareness for SAM as an immediate solution to the federal graduation rate while supporting the case for a student-level data system that would ensure such data are available for all institutions so we can count all students. We plan to launch this effort the first week of May to coincide with the beginning of college graduation season. In order to be part of the initial launch, we must receive the brief student stories by April 25. We will post additional submissions to the blog through mid-June, so please submit student stories even if you can’t make the April 25 deadline for the initial launch! How to Submit Student Stories To submit the necessary information, we ask that the appropriate staff or office identify up to three students to highlight from your campus – spring 2016 graduates who either transferred from another institution or who started part-time. That office will work with the students to fill out this brief online form<http://studentachievementmeasure.us7.list-manage1.com/track/click?u=d0624...> to provide the necessary background information and to upload a photo that will be included with the story. The online form<http://studentachievementmeasure.us7.list-manage.com/track/click?u=d06245...> includes consent information that must be read and agreed to by the student or we will be unable to publish their information. We’ll be back in touch in the coming weeks with different ways your institution can help spread this message (i.e. a social media campaign, photos of commencement ceremonies), press releases, op-eds, etc.). If there is a particular staff member who we should include for future communications, please email us<mailto:countallstudents@studentachievementmeasure.org> the contact information. In the meantime, if you have any questions or need additional information, please email us<mailto:countallstudents@studentachievementmeasure.org> or call 202-478-6072. We appreciate your continued support for the SAM project and more accurate data that counts all students. Sincerely, The SAM Team Christine Keller SAM Executive Director Teri Lyn Hinds SAM Project Manager Jeff Lieberson APLU Vice President, Public Affairs David Edelson APLU Director, Public Affairs [https://cdn-images.mailchimp.com/icons/social-block-v2/color-twitter-48.png]<http://studentachievementmeasure.us7.list-manage1.com/track/click?u=d0624...> [https://cdn-images.mailchimp.com/icons/social-block-v2/color-link-48.png]<http://studentachievementmeasure.us7.list-manage1.com/track/click?u=d0624...> Copyright © 2016 Student Achievement Measure, All rights reserved. You are receiving this email because your institution is a participant in the Student Achievement Measure (SAM) (http://www.studentachievementmeasure.org). Our mailing address is: Student Achievement Measure c/o APLU 1307 New York Avenue NW, Suite 400 Washington, DC 20005 Add us to your address book<http://studentachievementmeasure.us7.list-manage.com/vcard?u=d062459f967f...> Want to change how you receive these emails? You can update your preferences<http://studentachievementmeasure.us7.list-manage1.com/profile?u=d062459f9...> or unsubscribe from this list<http://studentachievementmeasure.us7.list-manage.com/unsubscribe?u=d06245...> [Email Marketing Powered by MailChimp]<http://www.mailchimp.com/monkey-rewards/?utm_source=freemium_newsletter&u...>

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Students Exceeding 45 Hour Funding Rule

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From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu] Sent: Wednesday, April 20, 2016 7:05 AM To: advising(a)lists.utsa.edu; Ann Roberts <Ann.Roberts(a)utsa.edu>; April Lawver <April.Lawver(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Catarina Rodriguez <Catarina.Rodriguez(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; Jackie Loden <Jackie.Loden(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <StudentInformationSystems(a)utsa.edu>; Suzanne Stokes <Suzanne.Stokes(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu> Subject: Students Exceeding 45 Hour Funding Rule

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Students Exceeding 30 Hour Funding Rule

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From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu] Sent: Wednesday, April 20, 2016 6:57 AM To: advising(a)lists.utsa.edu; Ann Roberts <Ann.Roberts(a)utsa.edu>; April Lawver <April.Lawver(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Catarina Rodriguez <Catarina.Rodriguez(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; Jackie Loden <Jackie.Loden(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <StudentInformationSystems(a)utsa.edu>; Suzanne Stokes <Suzanne.Stokes(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu> Subject: Students Exceeding 30 Hour Funding Rule

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Advising April 2016