Save the Date: SEVP's New Curricular Practical Training (CPT) Guidance: What Academic Advisors, Career Services, and University Partners Need to Know - October 6
by Rhonda Waller
Save the Date: SEVP's New Curricular Practical Training (CPT) Guidance: What Academic Advisors, Career Services, and University Partners Need to Know
Hello Campus Partners,
Do you advise students about internships, for credit?
Do you promote internship opportunities to students?
Do you advise students on enrolling in a practicum?
Do you facilitate enrollment of PhD or Master’s students in research hours?
If the answer is yes, you may occasionally be working with an international student (whether they forefront this information or not), so we believe this session is for you!
Please feel free to share this invite with others who may benefit.
Tuesday, Oct 6, 2026
4:00 PM – 5:00 PM Central Time
Join Zoom Meeting: https://utsa.zoom.us/j/93213268388
We hope to equip you with a basic understanding of recent changes to CPT in time for Spring 2027 registration. Also, this will be a forum for your questions.
Thank you for your attention,
Rhonda
Rhonda Waller, EdD
Assistant Vice Provost
Global Initiatives
The University of Texas at San Antonio
One UTSA Circle, GSR 2.116
San Antonio, TX 78249
O: 210.458.7241
global.utsa.edu/
[https://www.utsa.edu/_files/images/email-sigs/ut-san-antonio-regental-log...]
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A Milestone in Global Learning
Over the past 15 years, UT San Antonio students have spent 300,000 days in 45 countries pursuing study, research and service.
These experiences foster resilience, adaptability, cross-cultural understanding, and leadership contributing to academic achievement and career readiness.
I’m First-Gen!
Confidentiality Notice: This email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information or otherwise protected by law. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by replying email and destroying all copies of the original message.
2 days, 2 hours
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
[cid:image001.png@01DD49EB.443AA860]
Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Spring 2027 Petition for Reinstatement Application Deadline
October 1
Spring 2027 Petition for Reinstatement Application Document Deadline
October 15
Free College Application Week
October 12-18
Application Downloads
ApplyTexas
September 14, 2026
Common Application
Freshman
September 21, 2026
Transfer
September 21, 2026
Scarlet (ONL)
September 15, 2026
Test Score Downloads
SAT
September 17, 2026
ACT
September 21, 2026
AP
September 21, 2026
CLEP
September 11, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
Spring 2027
September 7, 2026 (application date)
Summer 2027
September 14, 2026 (application date)
Fall 2027
September 8, 2026 (application date)
ONL Programs
September 15, 2026 (application date) (1applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Spring 2027
September 16, 2026
September 8, 2026
Summer 2027
Caught Up
September 15, 2026
Fall 2027
September 16, 2026
September 10, 2026
ONL
Caught Up
September 11, 2026 (11 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Spring 2027
September 12, 2026
September 9, 2026
Summer 2027
Caught Up
Caught Up
Fall 2027
September 4, 2026
Caught Up
Incoming Transcript & Document Dates
High School Transcripts
Apply email
September 21, 2026
Paper
September 21, 2026
TREx (EDI)
September 21, 2026
Parchment
September 21, 2026
CommonApp
September 21, 2026
Scribbles
September 21, 2026
SRAR
September 20, 2026
College Transcripts
National Student Clearinghouse
September 21, 2026
Military
September 13, 2026
Parchment
September 21, 2026
SPEEDE Electronic (EDI)
September 14, 2026
Apply email
September 21, 2026
Paper
September 21, 2026
Other
Application fee waivers
September 17, 2026
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image002.png@01DD49EB.443AA860]
3 days, 1 hour
Registrar Processing Turnaround Times
by Kari Doring
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Weekly Turnaround Times for Registrar
Reminders
Registration
*
SP27 registration schedule is posted
*
SP27 class schedule is set to post Monday (9/28)
*
Parent survey will open on the 09/28, and will close 10/14
*
No longer accepting 16 week add forms- please push for B6 term (OCT) at this time
GCO
*
Summer 2027 graduation application is available on myUTSA
NSC
*
Students can obtain Verification of Enrollment(VOE) via National Student Clearinghouse(NSC)
Graduation Coordination
Graduation (Catch All- Email)
September 18, 2026
Graduation Application
September 18, 2026
Graduation Diploma *Processing is paused while awaiting final approval of the new diploma format
September 10,2026
Name Change Form
September 18, 2026
Contract to Graduate/Excess Fee Waivers
September 21, 2026
Tuition Rebate
September 20, 2026
Records
Student Records (Email)
September 10, 2026
Pre-Requisite Override
NA
Residency
Residency
September 21, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 09/02/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
September 09, 2026
Transcript Evaluation for Active Students
September 02, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
*
Transcript processing (status of outgoing requests)
*
General Registration questions
*
Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
*
Diplomas
*
Graduation Applications
*
Tuition Rebates
*
Name & ID Change
*
C2G
Amy Howlett
Brenda Puente
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
*
Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Late Add Form
Kari Doring
Chronika Winn
Class Schedule
Matt Keneson
Darren Curry
Faculty & Instructor questions
Darren Curry
Degree Works
Alicia Bragg-Lee
Matt Keneson
Academic Calendars
Matt Keneson
Catalogs
Shae Large
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Registration
Kari Doring
Chronika Winn
CPOS
Matt Keneson
Darren Curry
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
[undefined]
3 days, 9 hours
Roadrunner Preview Call for Volunteers
by Julie Fisher
Good Morning, Advising Community,
It is that time of year again! We have a call for volunteers for Roadrunner Preview!
Date: Saturday, October 24th
Time: 11:00 AM - 3:00 PM
Benefit: 4 hours of comp time
Attire: jeans & polo
Expectation: 3 info sessions to prospective students & families - public speaking & welcoming demeanor
Rehearsal: Thursday, October 15th @ 2:00 PM via Teams
Please notify your supervisor you plan to volunteer then email Julie Fisher so I may add you to the list.
Julie E. Fisher, M.Ed.
Director of Advising
Engineering, Math, & Physical Sciences
Academic Advising
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
O: 210.458.4900
utsa.edu
[cid:image001.png@01DD49A5.C42F7960]
Students: Please include your Banner ID or MyUTSA ID when corresponding with UTSA officials.
CONFIDENTIAL COMMUNICATION: This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error.
3 days, 10 hours
Honors College Communique - September
by Honors College
HONORS COLLEGE COMMUNIQUE: September 2026
Hello from Honors College!
In partnership with Academic Advising, we are sending a monthly Honors College Communique on the Advising listserv, in which we will send updates about:
1. Honors news, updates, and advising information
1. Honors opportunities open to all students
1. Contacts within Honors for more information
Honors News:
New Honors Counselors! Please help us welcome our 2 new Honors Counselors, Asha Pool, who is on the main campus, and our downtown counselor, Michael Corrales.
We now have a downtown office space in San Pedro II (SPII)- 2nd Floor USAA Student Success Center (#250).
Honors Updates:
Experiential Learning Fair (ELF)- The Fall 2026 Honors ELF will be on Wednesday, November 18th. Presentation times are 11:30-12:30 and 2:30-3:30, in the HEB Student Union Ballroom. The event is open to the public, so we invite you to stop by and check out the student presentations! More information is on the website: Experiential Learning Fair | Honors College | UT San Antonio<https://honors.utsa.edu/academics/elf/>
A Call for Judges - We are currently looking for judges to assist with the Experiential Learning Fair (ELF). It will take no more than 1.5 hours of your time and training is provided. Faculty, staff, and community members are all invited to participate as judges. Interested? Please be on the lookout for the RSVP form in October. Questions? Email us at honors(a)utsa.edu<mailto:honors@utsa.edu>.
Honors Academics:
Honors Pathways
The Honors College has multiple pathways and college programs. College programs include ACOB, COS, COLFA, plus HCAP and CAICC that launched this fall. Pathways include Athletics, ROTC, and two health professions programs, BSMS and Nursing. Honors has agreements with each of these to align curricular, experiential, and co-curricular activities, all of which provide enriched mentoring, resources, experiential learning opportunities, and more! If you or your students have questions, please contact the Honors Academic Counselors at honors.advising(a)utsa.edu<mailto:honors.advising@utsa.edu>.
Honors Thesis
The Honors curriculum has multiple pathways to account for students doing thesis. College/Department thesis are overseen by the respective discipline unit, but these do count towards the Experiences in the Honors curriculum. Students interested in completing an Honors Thesis (HON 4993 or HON 3310 Intellectual Achievement and Research) should contact Dr. Aguilar at Hector.Aguilar(a)utsa.edu<mailto:Hector.Aguilar@utsa.edu> or honors.advising(a)utsa.edu<mailto:honors.advising@utsa.edu>.
Honors College and CPOS: What You Need to Know
Students can pursue Honors without affecting CPOS or delaying graduation. In fact, the entire Honors curriculum can be completed with just 1 additional credit hour, possibly no additional credit hours. And, the HON seminars are not required.
* Only 4 required Honors courses:
* HON 1000 (0 credit, 8-week, online)
* *HON 2301 (1 credit, 8-week, online)
* *Honors CSH 1213 (core curriculum course)
* Honors WRC 1023 (core curriculum course; waived with prior credit)
* The rest of the curriculum is experience-based, allowing flexibility through courses or co-curricular activities. See Experiences options below.
* *Flexibility in the curriculum includes approved substitution options for HON 2301 and Honors CSH 1213.
Honors Experiences, the second half of the curriculum, can be completed via a number of methods.
* Taking HON course. We have a number of great, specialized Honors seminars<https://honors.utsa.edu/academics/courses.html>, with cool topics.
* Taking Honors sections of other discipline courses.
* Completing an Honors contract<https://honors.utsa.edu/academics/requirements/contracts.html>. This is where students contract a non-H course they are already taking & earn Honors credit through specialized assignment agreements.
* Some courses in the degree automatically count for Honors credit. For example, independent study, research, internship, graduate courses, etc.
* Some courses also have an Honors attribute on them, but they are not limited to just Honors students (ex: SOSA, MUS 3801). The Honors attribute does not restrict enrollment to just Honors students but instead captures Honors students enrolled in them to apply them in the Honors curriculum.
* Activities outside the classroom. These can be any activity students are doing outside the classroom. This can include things like holding a job, earning a certification, being part of an intramural team, working out, learning a new skill, being an active member of a student organization, etc.
* Outside the classroom experiences must be submitted via our form, and approved experiences are enrolled in zero-credit courses. These are not actual courses, just experience-based credits. More information is on our website<https://honors.utsa.edu/academics/exp-spices/experience-approval.html>.
Honors Opportunities for All Students:
Gilman Scholarship – UTSA has a record number of students receiving the Gilman Scholarship! The Gilman is open to all eligible UTSA students, who are Pell Grant recipients. It awards them up to $5000 to study abroad. Check out the article, featured in UTSA Today:
https://www.utsa.edu/today/2025/06/story/roadrunners-receive-gilman-schol....<https://www.utsa.edu/today/2025/06/story/roadrunners-receive-gilman-schol...> Learn more about the Gilman Scholarship here: https://honors.utsa.edu/onca/awards/gilman.html
Citymester - The 2027 applications open soon. Immerse yourself in an experience like no other this summer! This program includes a Professional Internship, Community Service, and Engagement with Community Leaders. With Citymester, the city is your classroom. Learn more during an upcoming information sessions and apply by the deadline. Applications open the week of September 21st. Priority application deadline is November 15th. Final Deadline: 11:59 pm, January 15th, 2027. Questions? email HonorsSpecialPrograms(a)utsa.edu<mailto:HonorsSpecialPrograms@utsa.edu>.
* Tuesday, September 22, 11a-12p - Student Union 2.01.24 - Mesquite
* Thursday, September 24, 4-5p – virtual | https://utsa.zoom.us/j/93911913444
* Friday, October 9, 12-1p – GSR 1.204F
* Wednesday, October 21, 4-5p – Student Union 2.02.12 - Willow
* Thursday, October 29, 5:30-6:30p – virtual | https://utsa.zoom.us/j/96884276262
* Wednesday, November 18, 12-1p – GSR 1.204F
* Friday, January 8, 12-1p – GSR 1.204F
Best Regards,
Honors Advising
Honors email: honors(a)utsa.edu<mailto:honors@utsa.edu>
Honors advising email: honors.advising(a)utsa.edu<mailto:honors.advising@utsa.edu>
Honors website: https://honors.utsa.edu/
Honors Experiential Learning Lab: https://honors.utsa.edu/academics/experiential-learning-lab.html
1 week, 2 days
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
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Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Spring 2027 Petition for Reinstatement Application Deadline
October 1
Spring 2027 Petition for Reinstatement Application Document Deadline
October 15
Free College Application Week
October 12-18
Application Downloads
ApplyTexas
September 2, 2026
Common Application
Freshman
September 14, 2026
Transfer
September 14, 2026
Scarlet (ONL)
September 13, 2026
Test Score Downloads
SAT
September 15, 2026
ACT
September 9, 2026
AP
September 11, 2026
CLEP
September 3, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
***The team is working diligently in working oldest to newest to process all applications submitted in August***
Spring 2027
August 20, 2026 (application date)
Summer 2027
August 30, 2026 (application date)
Fall 2027
August 11, 2026 (application date)
ONL Programs
September 11, 2026 (application date) (10 applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Spring 2027
August 31, 2026
August 13, 2026
Summer 2027
Caught Up
Caught Up
Fall 2027
September 3, 2026
September 3, 2026
ONL
Caught Up
September 7, 2026 (7 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Spring 2027
Caught Up
September 9, 2026
Summer 2027
Caught Up
Caught Up
Fall 2027
Caught Up
Caught Up
Incoming Transcript & Document Dates
High School Transcripts
Apply email
September 14, 2026
Paper
September 14, 2026
TREx (EDI)
September 12, 2026
Parchment
September 14, 2026
CommonApp
September 14, 2026
Scribbles
September 14, 2026
SRAR
September 13, 2026
College Transcripts
National Student Clearinghouse
September 9, 2026
Military
September 10, 2026
Parchment
September 9, 2026
SPEEDE Electronic (EDI)
September 4, 2026
Apply email
September 9, 2026
Paper
September 9, 2026
Other
Application fee waivers
September 14, 2026
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Apply to UTSA: https://future.utsa.edu/apply/
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image002.png@01DD446A.C34D0610]
1 week, 3 days
Weekly Turnaround Times for Registrar
by Kari Doring
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Reminders
Graduation Coordination (GCO)-
*
September 15- Grad application deadline
*
Late applications till October 1 (late fee will occur, and will not be in the program)
Graduation Coordination
Graduation (Catch All- Email)
September 11, 2026
Graduation Application
September 11, 2026
Graduation Diploma
September 3,2026
Name Change Form
September 11, 2026
Contract to Graduate/Excess Fee Waivers
September 8, 2026
Tuition Rebate
September 8, 2026
Records
Student Records (Email)
September 1, 2026
Pre-Requisite Override
Off
Residency
Residency
September 8, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 09/02/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
September 02, 2026
To Be Evaluated
September 09, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
*
Transcript processing (status of outgoing requests)
*
General Registration questions
*
Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
*
Diplomas
*
Graduation Applications
*
Tuition Rebates
*
Name & ID Change
*
C2G
Amy Howlett
Brenda Puente
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
*
Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Late Add Form
Kari Doring
Chronika Winn
Class Schedule
Matt Keneson
Darren Curry
Faculty & Instructor questions
Darren Curry
Degree Works
Alicia Bragg-Lee
Matt Keneson
Academic Calendars
Matt Keneson
Catalogs
Shae Large
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Registration
Kari Doring
Chronika Winn
CPOS
Matt Keneson
Darren Curry
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
[undefined]
1 week, 3 days
Admissions Processing Turnaround Times
by Estefania Fuentes-Gonzalez
[cid:image002.png@01DD4046.160297E0]
Weekly Turnaround Times for Undergraduate Admissions Processing
Deadline Reminders
Spring 2027 Petition for Reinstatement Application Deadline
October 1
Spring 2027 Petition for Reinstatement Application Document Deadline
October 15
Free College Application Week
October 12-18
Application Downloads
ApplyTexas
August 26, 2026
Common Application
Freshman
September 7, 2026
Transfer
August 4, 2026
Scarlet (ONL)
September 7, 2026
Test Score Downloads
SAT
September 4, 2026
ACT
September 2, 2026
AP
September 4, 2026
CLEP
August 27, 2026
Application & Decision Processing Times
Note: This turnaround time does not include the time it takes to receive college review or dismissal reinstatement decisions.
Untouched Applications
Incoming applications with the NEW requirement on checklist - need to have their application reviewed and SAAADMS checklist built.
***As of today - all application sources are loading. The team will work diligently in working oldest to newest to process all applications submitted in August***
Spring 2027
August 1, 2026 (application date)
Summer 2027
August 24, 2026 (application date)
Fall 2027
August 1, 2026 (application date)
ONL Programs
August 17, 2026 (application date) (13 applications)
Complete Application Processing
FR: Need manual rank determined or pending a decision by ADM
TR: FT, TR, PB, RE, SU applications pending transfer evaluation or decision by ADM
FR Applications
TR Applications
Spring 2027
September 8, 2026
August 3, 2026
Summer 2027
Caught Up
Caught Up
Fall 2027
September 2, 2026
August 26, 2026
ONL
September 8, 2026 (1 application)
August 7, 2026 (2 applications)
Holistic Committee Reviews
Applications pending decision from assigned committee readers. Applicants in committee review should be encouraged to read through the Admissions Holistic Review<https://future.utsa.edu/admissions/holistic-review/> page.
FR Applications
TR Applications
Spring 2027
Caught Up
Caught Up
Summer 2027
Caught Up
Caught Up
Fall 2027
Caught Up
Caught Up
Incoming Transcript & Document Dates
High School Transcripts
Apply email
September 8, 2026
Paper
September 8, 2026
TREx (EDI)
September 3, 2026
Parchment
September 8, 2026
CommonApp
September 8, 2026
Scribbles
September 8, 2026
SRAR
September 8, 2026
College Transcripts
National Student Clearinghouse
September 8, 2026
Military
September 3, 2026
Parchment
September 8, 2026
SPEEDE Electronic (EDI)
August 26, 2026
Apply email
September 8, 2026
Paper
September 8, 2026
Other
Application fee waivers
Caught Up
If a document was received before the dates above and needs to be searched, please be sure to send a salesforce case to include the send date, how the document was sent, and a confirmation email if available. These details are necessary to expedite document searches.
Estefania Fuentes-Gonzalez, MBA
Assistant Director of Undergraduate Admissions Processing
Responsibility | Achiever | Analytical | Belief | Discipline
Admissions Operations
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Apply to UTSA: https://future.utsa.edu/apply/
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by e-mail and delete the original message.
[cid:image001.png@01DD4045.58990F90]
2 weeks, 1 day
Graduation Applications
by Kari Doring
Morning All,
We have noticed that several students are applying to graduate for the Fall commencement ceremony even though they will not complete their degree requirements during the Fall term. Please remind students that if they will not complete all degree requirements during the term for which they are applying to graduate, they should not submit a graduation application solely to participate in commencement. Instead, they must submit a Petition to Participate in Commencement<https://onestop.utsa.edu/wp-content/uploads/Petition-to-Defer-Commencemen...>. Petitions must be based on an unforeseen circumstance, and approval is not guaranteed. Information can be found here on this site: https://onestop.utsa.edu/graduation/commencement/
Additionally, students should be aware that submitting a graduation application triggers the assessment of a graduation fee. The University provides only one graduation fee waiver. If a student submits multiple graduation applications that are later denied or withdrawn, they may be charged with the graduation fee again when they reapply.
As a reminder, students who wish to participate in commencement before completing their degree requirements must submit a petition rather than a graduation application. They must also have a graduation application on file for the term in which they expect to complete all degree requirements.
Example: A student planning to graduate in the Spring term who wishes to participate in the Fall commencement ceremony must submit a Petition to Participate in Fall Commencement while maintaining a Spring graduation application on file. Likewise, a student planning to graduate in the Fall term who wishes to participate in the Spring commencement ceremony must submit a petition for Spring commencement and maintain a Fall graduation application.
Thank you for your assistance in helping students understand these requirements and avoid unnecessary fees or application issues. Please let Brenda or I know if you have any questions.
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
[undefined]
2 weeks, 2 days
Weekly Turnaround Times for Registrar
by Kari Doring
[A logo for a university of texas AI-generated content may be incorrect.][A close up of a logo AI-generated content may be incorrect.]
Reminders
Registration
*
If dropped for non-payment (16 week)- have until 09/09 to make payment and re-register for courses without form
*
September 9- 50% refund date for withdraw
CPOS
*
Just a reminder that CPOS is no longer running for Fall 2026. We will occasionally run updates for students enrolled in the 2nd 8-week part-of-term, but it will not be nightly. Any requests to update CPOS for other students will need to go through a review process to determine if there were issues involved that justify a post-Census adjustment. Staff should send relevant details of these cases to DegreeWorks(a)utsa.edu<mailto:DegreeWorks@utsa.edu> as needed, but they should be rare.
Graduation Coordination (GCO)
*
Fall graduation application deadline- SEPT 15
Graduation Coordination
Graduation (Catch All- Email)
September 3, 2026
Graduation Application
September 2, 2026
Graduation Diploma
September 3,2026
Name Change Form
September 3, 2026
Contract to Graduate/Excess Fee Waivers
September 4, 2026
Tuition Rebate
September 8, 2026
Records
Student Records (Email)
September 26, 2026
Pre-Requisite Override
September 5, 2026
Residency
Residency
September 4, 2026
Transcript Evaluation (Transfer)
*If transcript is older than 08/29/2026 in XTENDER please submit a ticket for evaluation.
Transcript Evals (Salesforce)
September 03, 2026
To Be Evaluated
August 29, 2026
Office of the Registrar
Main Contacts
Supervisor
Student Records:
*
Transcript processing (status of outgoing requests)
*
General Registration questions
*
Grade Changes
Fran Barrera
Diane Mendiola
Michelle Baland
Kari Doring
Graduation Coordination
*
Diplomas
*
Graduation Applications
*
Tuition Rebates
*
Name & ID Change
*
C2G
Amy Howlett
Brenda Puente
Undergraduate and Graduate Residency
Border County Program
Cross-town ROTC
Stacey Wells
Colin Howlett
Athletic Certification:
*
Student-athlete inquiries
Colin Howlett
Chronika Winn
Prerequisite Override System
Late Add Form
Kari Doring
Chronika Winn
Class Schedule
Matt Keneson
Tiffany Robinson
Faculty & Instructor questions
Tiffany Robinson
Degree Works
Alicia Bragg-Lee
Matt Keneson
Academic Calendars
Matt Keneson
Catalogs
Shae Large
Matt Keneson
Transcript Evaluation (Transfer)
Amanda Garcia
Registration
Kari Doring
Chronika Winn
CPOS
Matt Keneson
Tiffany Robinson
Note: Team programs are subject to change
Kari Doring, Ph.D.
Assistant Registrar
Registrar Office
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
kari.doring(a)utsa.edu
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