Monthly Campus-wide Advisor Meeting - September 3rd 2015
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Monthly Campus-wide Advisor meeting
[http://www.utsa.edu/ucomm/PHOTOS/slides/COBwithflowers.jpg]
Agenda
* Welcome and 'State of the Advising Union address' - Barbara Smith
* Updates from AAC - Matt Keneson
* Working with Athletic Students - Colin Howlett & Team
Thursday September 3rd, 2015
8:30 - 10:00 am
University Room BB 2.06.04
Sylvia Mansour
Director - Interdisciplinary Education Advising
The University of Texas at San Antonio
One UTSA Circle
Main Building 3.214
San Antonio, TX 78249
210-458-4424
[cid:image001.png@01CE05E2.373597D0]
11 years, 1 month
UTHSCSA On Campus
by advising＠lists.sis.utsa.edu
Hi All,
This Fall UHPO will be hosting two schools from the UT Health Science Center in San Antonio: The School of Nursing and The School of Health Professions. They will be here weekly to meet with our students to discuss admissions, program structure and objectives, and appropriate preparation for their health profession. We are encouraging students who plan to apply to UT Health Science Center programs in the following areas to meet with these admissions advisors:
* Respiratory Care (Bachelor and Master of Science programs)
* Physical Therapy (Doctorate)
* Occupational Therapy (Master's)
* Nursing (Traditional or Accelerated Bachelor of Science)
I have attached a flyer with the dates where we anticipate the UTHSCSA programs to be here. Can you please post in your center to help us spread the word?
Please feel free to contact our office with questions about these dates/programs.
Thanks!
RN
Roxanna M. Nelson, Ph.D.
Assistant Director, University Health Professions Office
The University of Texas at San Antonio
Multidisciplinary Studies (M.S.) Building 3.02.10
Phone: (210) 458-5185
Fax: (210) 458-6637
This e-mail message is intended only for the personal use of the recipient(s) named above. If you are not an intended recipient, you may not review, copy or distribute this message. If you have received this communication in error, please notify the sender immediately by email and delete the original message.
11 years, 1 month
Students over 45 hr limit
by advising＠lists.sis.utsa.edu
From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu]
Sent: Wednesday, August 26, 2015 6:36 AM
To: April Lawver <April.Lawver(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; Ann Roberts <Ann.Roberts(a)utsa.edu>; Joan Tsacalis <Joan.Tsacalis(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; advising(a)lists.sis.utsa.edu; Amparo Hubbard <Amparo.Hubbard(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <SIS(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu>
Subject: Students over 45 hr limit
11 years, 1 month
Students over 30 hr limit
by advising＠lists.sis.utsa.edu
From: UC4 Applications Manager [mailto:appworx@boston.sis.utsa.edu]
Sent: Wednesday, August 26, 2015 7:54 AM
To: Ann Roberts <Ann.Roberts(a)utsa.edu>; Nancy Martin <Nancy.Martin(a)utsa.edu>; Barbara Smith <Barbara.Smith(a)utsa.edu>; April Lawver <April.Lawver(a)utsa.edu>; Cynthia Rodriguez (Life & Health Sci) <Cynthia.Rodriguez1(a)utsa.edu>; Diane Elizondo <Diane.Elizondo(a)utsa.edu>; Jinny Case <jinny.case(a)utsa.edu>; sherry.whitmore(a)utsa.edu; Dainon Deviney <Dainon.Deviney(a)utsa.edu>; Diana Howard <Diana.Howard(a)utsa.edu>; James Adair <James.Adair(a)utsa.edu>; advising(a)lists.sis.utsa.edu; Joan Tsacalis <Joan.Tsacalis(a)utsa.edu>; Lona George <Lona.George(a)utsa.edu>; Monica Glover <Monica.Glover(a)utsa.edu>; Olga San Miguel <Olga.SanMiguel(a)utsa.edu>; Sabina Bhattathiry-Kapoor <Sabina.Bhattathiry-Kapoor(a)utsa.edu>; Student Information Systems <SIS(a)utsa.edu>; Sylvia Mansour <Sylvia.Mansour(a)utsa.edu>; Patricia Gonzalez (Cosae) <Patricia.Gonzalez(a)utsa.edu>
Subject: Students over 30 hr limit
11 years, 1 month
Rowdy Advisor Social Hour
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Hello everyone I hope you are all off to a great start to the new school year. The summer social hour schedule was a little hectic, but so much fun. We laughed, we sang, we bonded, and now we're back into our regular first and third Friday Social Hour schedule.
I want to keep the party going so please plan to join us starting this first Friday at everyone's favorite place 54th Street Grill & Bar at the Rim.
On September 18th we'll be at the usual third Friday spot The Flying Saucer.
It's great when we have new faces so bring that co-worker that's never been out with us so we can show them a good time. I hope to see everyone there.
Remember, if you have a location suggestion for a future Social Hour please let me know.
Cheers,
PHiL
[cid:image001.jpg@01D0E1A4.AC8A1100]
11 years, 1 month
Internal Advisor Phone Directory
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Good afternoon to all!
Our advisement center contact list is complete and attached for your viewing. I will also have it available on the I Drive.
Just a reminder, this is an internal phone listing so please direct students to the front desk or admin listed.
Please let me know if you have any questions.
Thanks!
Catarina Rodriguez
The University of Texas at San Antonio
USSTS, MS 2.02.18Y
One UTSA Circle
San Antonio, TX 78249
210/458-4302 office
210/458-4303 fax
catarina.rodriguez(a)utsa.edu
11 years, 1 month
FW: EARN: Options for Contacting At-Risk Students for Fall 2015
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FYI, this is an email I sent out to all faculty concerning options for contacting at-risk students through EARN. Please remember to check your students' EARN flags when you meet with them, especially those students who have three or more flags raised. To access EARN:
1. Log into Blackboard.
2. Click on the EARN link under the Tools Menu.
3. Click on the My Students link under the Students tab. You will see an alphabetized list of students in your caseload who are registered for class this semester. You can scroll down this list and click on the link beside a student, then click on Tracking to see if the student has any active flags (click the radio button beside Active).
4. Next to the My Students tab is a tab called Tracking. Click on this tab, and make sure Assigned Advisor (not Academic Advisor) is selected under Connection, to see a list of your students who have flags. If students with flags that have already been resolved are showing, click on Edit Filters and select Status Active under Tracking Items.
At this time in the semester you should see only a handful of students with active flags, if you see any at all, but that number will increase dramatically by the end of the fourth week of the semester, when faculty fill out Progress Surveys, set up their Blackboard gradebooks to automatically raise flags on students, and the 45 and 90 hour holds are added in Banner. The most critical flags to address with students are Three Active Flags, In Danger of Failing, and Low Midterm Grade.
As you know, Amanda is out on maternity leave for the next three months, so I'll do my best to answer questions about EARN, and I'll talk with Dainon about the possibility of offering some kind of training on EARN if advisors voice a need for it. Please send EARN questions to EARN(a)utsa.edu.
Jimmy
James R. Adair, Ph.D.
Associate Director of Advising Technology
Lecturer II, Department of Philosophy & Classics
One UTSA Circle
San Antonio, TX 78255
210-458-6216
From: EARN
Sent: Wednesday, August 26, 2015 3:00 PM
To: All Faculty <allfaculty(a)utsa.edu>
Subject: EARN: Options for Contacting At-Risk Students for Fall 2015
For two years UTSA has been using EARN: the Early Alert Retention Network to contact students at risk of poor academic performance throughout the semester, and especially within the first few weeks, while they still have time to improve their focus and modify their learning strategies. This Fall we again encourage all faculty to use EARN to identify and contact students early in the semester with warnings (flags) about potential academic failure or encouragement (kudos) for success in the classroom. Based on faculty feedback from previous semesters, we have devised a new, automated way of raising flags on students who have low course averages at the end of the fourth week of the semester by simply creating a column in the Blackboard gradebook. Faculty now have three options for contacting students through EARN:
1. By entering Blackboard, clicking on the EARN link under the Tools menu, and selecting My Students under the Students menu, instructors can raise one of six flags for poor academic performance or one of five kudos for good academic performance. By using the "Zoom In" feature, student grades are accessible in EARN, and faculty do not have to go back and forth between EARN and their Blackboard gradebook. Flags raised in this way may be raised at any time. As of this morning 641 active flags have already been raised by faculty. For more detailed information on this option, look at these two links: http://www.utsa.edu/advise/EARN/EARN%20How%20To%20-Brochure_Student_Succe... (see page 2, under EARN) and http://www.utsa.edu/advise/EARN/ZoomInPDF.pdf.
2. At the end of the fourth week of class (Friday, Sep 11), all faculty will receive an email containing a link to an EARN Progress Survey for each of their classes. The Progress Survey will allow instructors to see a list of students in each of their classes, giving them the option of raising one or more flags (from a list of three possibilities) or of sending a "Keep Up the Good Work" kudo for each student. For more information on Progress Surveys, see http://www.utsa.edu/advise/EARN/EARN%20How%20To%20-Brochure_Student_Succe... (page 2, Completing the Progress Survey).
3. The newest EARN option available to faculty allows them to create a column in their Blackboard gradebook called EARNGRADE, which will contain students' running average in the course on a hundred point scale. This column may be a calculated column, which contains a weighted average of other selected gradebook columns, or a column in which the instructor manually enters grades. Instructors who choose this option should set the column as their External Grade Column in Blackboard. EARN will automatically read the EARNGRADE column directly from an instructor's Blackboard gradebook, obviating the need for the instructor to click on the EARN link in Blackboard at all. Detailed instructions for setting up the EARNGRADE column may be found here: http://www.utsa.edu/advise/EARN/SetUpBlackboardtoReportGradesToEARN.pdf. Faculty who choose this option must have their EARNGRADE column created, filled with grades, and set as the External Grade Column by Thursday, Sep 10. Students in these courses with a grade less than 70 in the EARNGRADE column will have a flag raised.
Using EARN is optional for faculty members, and if you have other effective ways of communicating with your students in a timely fashion, feel free to continue using them. Many faculty, however, have found EARN to be a helpful tool for promoting student success at UTSA, so we encourage you to use one or more of the options above to communicate with your students. Effective, early communication with students about their performance in class-both positive and negative-can improve their chances of success and in turn improve the graduation rate of the entire university. Thank you for your commitment to helping students succeed!
For more information on EARN, please visit our website at http://utsa.edu/EARN. Please send any questions to EARN(a)utsa.edu<mailto:EARN@utsa.edu>.
James R. Adair, Ph.D.
Associate Director of Advising Technology
Lecturer II, Department of Philosophy & Classics
One UTSA Circle
San Antonio, TX 78255
210-458-6216
11 years, 1 month
Re: [Advising] Message to the Advising Community
by advising＠lists.sis.utsa.edu
Everyone - I think this is a wonderful idea, and so glad that Tammy will be the lead here. Tammy working closely with Barbara I believe will help with the academic connection that Larry stated below.
Congratulations, Tammy!
Joe DeCristoforo
Associate Vice President and University Registrar
The University of Texas at San Antonio
From: Barbara Smith
Sent: Wednesday, August 26, 2015 3:18 PM
To: advising(a)lists.sis.utsa.edu; Ann Eisenberg <Ann.Eisenberg(a)utsa.edu>; Craig Jordan <Craig.Jordan(a)utsa.edu>; Daniel Hollas <Daniel.Hollas(a)utsa.edu>; Francine Romero <Francine.Romero(a)utsa.edu>; Janis Harmon <Janis.Harmon(a)utsa.edu>; Jill Hernandez <jill.hernandez(a)utsa.edu>; Joe DeCristoforo <Joe.DeCristoforo(a)utsa.edu>; Lisa Montoya <Lisa.Montoya(a)utsa.edu>; Mark Appleford <mark.appleford(a)utsa.edu>; Steven Levitt <Steven.Levitt(a)utsa.edu>; Suat Gunhan <Suat.Gunhan(a)utsa.edu>; Brenda Clarke <Brenda.Clarke(a)utsa.edu>; Monica Lucero <Monica.Lucero(a)utsa.edu>
Cc: John H. Frederick (Provost Office) <John.Frederick(a)utsa.edu>; Lawrence Williams <Lawrence.Williams(a)utsa.edu>; Tammy Wyatt <Tammy.Wyatt(a)utsa.edu>
Subject: FW: Message to the Advising Community
The UTSA Advising Community,
As you are all aware, over the last two years the university has designed and implemented a new structure for academic advising at UTSA. Thanks to the hard work of each of you, the modified structure appears to be functioning well. I especially wish to thank Barbara Smith for providing exceptional leadership in managing the conversion to the new advising structure.
Although the new system of advising seems to be working well, we are cognizant that we constantly need to make adjustments to help the new structure work even better. We feel that the presence of a faculty member closely involved in the direct management of the advising system is needed to assist with challenges we face in collaborating with academic departments and the colleges in implementing academic policies and procedures, including graduation requirements. To that end, I am pleased to announce that Dr. Tammy Wyatt has agreed to assume an assignment to be involved in the management of academic advising at UTSA.
Beginning September 1, 2015, Barbara Smith, Executive Director of Advising, will begin to report to Dr. Tammy Wyatt, Associate Dean, University College. I am confident that the team of Ms. Smith and Dr. Wyatt will continue to provide exceptional leadership in managing the advising team, working with the departments and colleges, and overseeing advising support including technology support.
Please join me in welcoming Dr. Wyatt to this new leadership role in academic advising. As she takes on this new responsibility, Dr. Wyatt will continue her supervisory role with the First-Year Experience Initiative.
Lawrence R. Williams
Vice Provost and Dean of University College
PNB 2.210
210-458-5191
FAX 210-458-5189
11 years, 1 month
FW: Message to the Advising Community
by advising＠lists.sis.utsa.edu
The UTSA Advising Community,
As you are all aware, over the last two years the university has designed and implemented a new structure for academic advising at UTSA. Thanks to the hard work of each of you, the modified structure appears to be functioning well. I especially wish to thank Barbara Smith for providing exceptional leadership in managing the conversion to the new advising structure.
Although the new system of advising seems to be working well, we are cognizant that we constantly need to make adjustments to help the new structure work even better. We feel that the presence of a faculty member closely involved in the direct management of the advising system is needed to assist with challenges we face in collaborating with academic departments and the colleges in implementing academic policies and procedures, including graduation requirements. To that end, I am pleased to announce that Dr. Tammy Wyatt has agreed to assume an assignment to be involved in the management of academic advising at UTSA.
Beginning September 1, 2015, Barbara Smith, Executive Director of Advising, will begin to report to Dr. Tammy Wyatt, Associate Dean, University College. I am confident that the team of Ms. Smith and Dr. Wyatt will continue to provide exceptional leadership in managing the advising team, working with the departments and colleges, and overseeing advising support including technology support.
Please join me in welcoming Dr. Wyatt to this new leadership role in academic advising. As she takes on this new responsibility, Dr. Wyatt will continue her supervisory role with the First-Year Experience Initiative.
Lawrence R. Williams
Vice Provost and Dean of University College
PNB 2.210
210-458-5191
FAX 210-458-5189
11 years, 1 month
DegreeWorks issues
by advising＠lists.sis.utsa.edu
DegreeWorks is currently running very slowly, so we've contacted OIT and asked them to reboot the server. Hopefully this will resolve the problem.
Jimmy
James R. Adair, Ph.D.
Associate Director of Advising Technology
Lecturer II, Department of Philosophy & Classics
One UTSA Circle
San Antonio, TX 78255
210-458-6216
11 years, 1 month
