4:51 p.m.
Please review the information provided to faculty today in regards to final grades and
CR/NC.
Thank you,
Angelica M. Barrera, M.S.
From: Eric Cooper
Sent: Wednesday, April 15, 2020 10:06 AM
Cc: Heather Shipley <heather.shipley(a)utsa.edu>; Lynn Barnes
<lynn.barnes(a)utsa.edu>
Subject: Faculty CR/NC and Final Grading Updates
Good morning, Deans and Department Chairs.
In light of all the changes to the spring semester, I wanted to send out the following
announcements and information concerning final grades for the spring 2020 semester.
Please pass this information along to your faculty.
The Registrar’s Office will be sending information to students this week about how to
select the Credit/No Credit (CR/NC) option. In that email, we are highlighting that
students should already have been notified by their instructors which courses have the
CR/NC option.
With the implementation of the Credit/No Credit (CR/NC) option for the Spring semester, we
have experienced a couple of issues as to why grading is more complicated this semester:
* Blackboard is the preferred method of grade entry since courses that allow the CR/NC
option will be entered with the original letter grade and then converted to CR/NC. This
allows the reporting of historical data in case faculty need to see the original grade for
prerequisite requirements. ASAP does not currently do that.
* However, Blackboard does not allow the entry of a grade of F due to the requirement
to record the last date of attendance as required by Federal law for Financial Aid
purposes. ASAP does allow us to record a last date of attendance. This aligns with the
process for previous semesters of recording a grade of F.
We are researching additional options, but unfortunately this is our current system. With
these issues in mind and for other impacts of the CR/NC option, please re-familiarize
yourself with the following:
1. The policies and procedures concerning the CR/NC implementation
http://www.utsa.edu/coronavirus/faq/pass-fail-faq.html#how-does-CRNC-pass...;.
1. Our current grading policies and the procedures
https://www.utsa.edu/enrollment/facultystaff/registrar/FacultyServicesHel...;.
Final Grades
Final grade submission will be consistent with University policy; the only difference is
that students may have requested a grade of CR/NC depending upon availability in the
course. Faculty can enter final grades for their students on the web (Blackboard
preferred) beginning May 7 and must be completed by May 18 at 2:00pm.
Revised Spring 2020 Academic
Calendar<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2...
o Last Day of Classes: May 8 (Friday)
o Student Study Days: May 9 & 10
o Final Exams: May 11-15 (No Finals on Saturday or Sunday)
o Deadline to submit year-old "IN" grade changes: May 18. Year-old
"IN" grades converted to "F" (undergraduate only) at 5 p.m.
o Final Grade Entry Period: May 7-18, 2 p.m.
o Grades Due: May 18, 2 p.m. (Monday)
The Registrar's Office will begin "rolling" final grades to academic history
on May 18 at 2:00pm. From the time that you first enter your grades to the point just
prior to when grades are rolled to history, you can change your assigned grades as often
as you feel necessary. Grades will not be available for students to view until they are
rolled to history. However, once grades are rolled to history they become available for
students to view on their ASAP Web site. As this semester has been fraught with changes,
we will do one more grade roll on May 19 at 2:00pm. At this point, you will no longer be
able to update/change them on the Final Grade Web page. In the event that you need to
change a grade that has been rolled, you may submit an Online Grade Change for
undergraduate students. For graduate students, you must complete a paper grade change form
and submit this form to your Dean's Office.
Thank you so much for working with our office and with the students to mitigate the
ramifications of such an unusual semester. If you have additional questions, please reach
out for more information and continue to monitor the UTSA COVID-19 website:
http://www.utsa.edu/coronavirus/index.html<https://nam03.safelinks.pro...;.
Eric
____________________________________________________________
Eric K. Cooper, Ph.D.
Associate Vice Provost for Enrollment Operations and University Registrar
One UTSA Circle
San Antonio, TX 78249
eric.cooper@utsa.edu<mailto:eric.cooper@utsa.edu>
(210) 458-4472