3:04 p.m.
Hello All,
Just a reminder that we currently have to use a Force Complete exception on at least 1 of
the new post-bacc residency requirements. We added these rules this spring as a temporary
solution to make sure the post-bacc residency requirements are tracked during graduation
audits.
Long-term, we plan to move the 12 upper-level major hours requirement to each major block
instead, but we also need additional student data to be bridged to Degree Works before we
can fully automate the calculations.
Matt D. Keneson
Senior Assistant Registrar
The University of Texas at San Antonio
From: Matt Keneson
Sent: Tuesday, February 27, 2024 1:38 PM
To: advising(a)lists.it.utsa.edu
Cc: Degree Works <DegreeWorks(a)utsa.edu>
Subject: Post-bacc Residency Degree Works Update
Hello All,
Some post-bacc students can appear 100% complete in Degree Works even if they haven't
completed 30 "new" hours for a subsequent degree, including 12 upper-level hours
in the new major (see the catalog policies on pursuing additional degrees after
graduation<https://catalog.utsa.edu/undergraduate/bachelorsdegreeregul...;).
To prevent these students from showing 100% complete if they haven't met the
requirements for another degree, we have added 2 rules in the Degree block for any
students with a post-baccalaureate (PB) classification. These rules have been added to the
2020-2022 and newer catalogs. Screenshots of the rules can be seen at the end of this
email. The wording used is a lightly edited version of the catalog policy.
* The first rule is to confirm if 30 "new" hours have been taken toward the
subsequent degree
* The second rule is to confirm if 12 "new" upper-level hours have been
taken toward the major for the subsequent degree
Please note there are 2 versions of the 30-hour rule that may appear (but only 1 should
appear for each student). The first version automatically tracks the 30 "new"
hours if the student was admitted to UTSA as a post-bacc admit (see the example below from
SGASTDN for @01597805). The calculation will begin counting the 30 hours starting with the
student's PB admission term (e.g., starting with Summer 2023 for the student below).
[cid:image001.jpg@01DAAA9D.25500700]
The second version of the 30-hour rule is for students that were NOT admitted as a
post-bacc admit. These students completed one degree at UTSA and began a subsequent degree
within 3 semesters (did not have to reapply). This version of the rule does NOT
automatically track the number of hours completed toward the new degree. Advisors would
instead need to inform students of when their 30 "new" hours begin. This
information could be added in a note on the worksheet (see below).
[cid:image002.jpg@01DAAA9D.25500700]
The second rule that will appear for all students states 12 new hours of upper-level
coursework must be completed in the major. This rule does not automatically track the
number of hours completed for any students, regardless of their admit type. In the future,
we will likely add this rule to every major block instead of placing it in the Degree
block.
For any of the rules that are not automatically tracked, advisors will need to "Force
Complete" the requirement once the student has completed the required hours. We are
working on long-term plans to automate tracking for all students pursuing another degree
at UTSA, but we wanted to add these rules now to address the issue of these students
appearing 100% complete when they haven't met the requirements for another degree.
As always, please let us know if you come across any issues with these requirements!
Sample IDs:
* PB admits: @01597805, @02142182, @01195471
* Non-PB admits: @00988192, @01722923, @01722964
VERSION 1 (automatic tracking of the 30 hours for a student admitted as a post-bacc)
[cid:image003.jpg@01DAAA9D.25500700]
VERSION 2 (generic rule for a student not admitted as a post-bacc but has a post-bacc
classification)
[cid:image004.jpg@01DAAA9D.25500700]
Matt D. Keneson
Senior Assistant Registrar
The University of Texas at San Antonio
