Re: [Advising] new generic advisors and advising centers

Greetings, @01558600 Advising Not Assigned NCS (use for permanently transferred elsewhere, no longer attending UTSA) @01558600 Advising Not Assigned IEP (Students in Intensive English Program) @01558601 Advising Earned Degree NCS (used for graduated students) Hope this chart helps. Thank you, April D. Lawver, M.A. Director Business Studies Undergraduate Advising Center University Of Texas at San Antonio One UTSA Circle San Antonio, Texas 78249-0631 210-458-4562 voice 210-458-4328 fax April.Lawver@utsa.edu<mailto:April.Lawver@utsa.edu> Frequently Asked Advising Questions: www.utsa.edu/advise/students-faq.html<http://www.utsa.edu/advise/stude... Advising by email - The official means of student communication from UTSA Undergraduate Academic Advising will be via the students' preferred email as indicated by the student via their ASAP account. Effective August 1, 2010, the College of Business Undergraduate Advising Center will only respond to specific questions generated from the students' preferred emails account, the only exception would be to requests that can be answered with general information. This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error. From: advising-bounces(a)lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising(a)lists.sis.utsa.edu Sent: Thursday, February 26, 2015 4:50 PM To: advising(a)lists.sis.utsa.edu Subject: [Advising] new generic advisors and advising centers When we've sent out the list of students with blank advisors (i.e., no advisor assigned), the list has included three different types of active students: (1) students who are current but who have not yet been assigned an advisor, (2) students who have graduated and have had their previous advisor removed from SGAADVR, and (3) students who are no longer current UTSA students, either because they've transferred elsewhere or for some other reason. ("Active" students in Banner are those who have taken courses at UTSA within the last calendar year, even though we might not think of them as really active.) Until now, we have had no way of distinguishing these three types of students. However, we now have two new generic advisors that we can apply to these students, as appropriate: Advising Not Assigned @01558600 Advising Earned Degree @01558601 The "Not Assigned" generic advisor should be used for students who have permanently transferred elsewhere and do not intend to take more classes at UTSA, or for students who ask to be removed from contact lists because they are no longer attending for whatever reason. The "Earned Degree" generic advisor should be used for students after they graduate from UTSA. In the future, the script we run to update the list of graduates after the end of every semester will use the "Earned Degree" advisor instead of assigning a blank. For both of these types of students, the Advisor Type (= Advising Center) in SGAADVR should be NCS, "Not a Current Student". This designation is also new. We in USSTS will go back and look at updating students who have already graduated with the "Earned Degree" advisor, and assuming we're able to do that, we'll let you know when it's done. In the meantime, feel free to mark both graduates and no longer current students with the appropriate generic advisor, and don't forget to use NCS as the Advisor Type. Make sure to check the Primary Indicator in SGAADVR as well. Finally, we have also created a new Advisor Type, IEP, for students in the Intensive English Program. These students will not have an assigned advisor in SGAADVR (for now at least), so you will be able to use the "Not Assigned" advisor for these students, but with IEP rather than NCS as the Advisor Type. I hope these new "advisors" and "centers" will help reduce the confusion concerning students who currently have blank advisors and will facilitate the assignment of advisors to students who need them. See Testy Davox's (@00010656) record in SGAADVR for 201530 for an example. Jimmy James R. Adair, Ph.D. Associate Director of Advising Technology Lecturer II, Department of Philosophy & Classics One UTSA Circle San Antonio, TX 78255 210-458-6216