FYI From: Lisa Montoya Sent: Tuesday, September 23, 2014 6:22 PM To: Lisa Montoya Subject: Please circulate this position to all interested parties Please circulate this position to all interested parties This position is part of the Office of Undergraduate Studies, College of Business, UTSA Close Window <javascript:window.close()> Position Information Title of Position Program Specialist Requisition Number 20140472 Department Posting Name Center for Student Professional Development Location Main Campus Recruitment Type Internal: Only Current UTSA benefits eligible employees are eligible to apply. External: Anyone can apply. External Benefits Eligible? This is a Classified, benefits eligible, position. Grant Funded? (A grant funded position is contingent upon the availability of funds) No Hours per week 40 If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked Some nights and weekends required. If Temporary, Ending Date Recruiting Rate $30,000 - $34,500 Beginning Salary Flexibility Yes Pay Basis Salary Security Sensitive (Requires a criminal background check) Yes Required Education Bachelor's Degree Do you want to allow additional experience to substitute for required education? No Preferred Education No Response Field of Study N/A MS Office Experience Required Word Excel PowerPoint Outlook Will this position require driving a UT or personally owned vehicle? No Other Computer and Software Skills Required N/A Experience and Other Skills Required Two years of general administrative experience. Do you want to allow additional education to substitute for required experience? No Other Skills Preferred Be familiar with Banner, DegreeWorks, Webi, PeopleSoft, Data Warehouse and other general software. Academic Advising experience a plus. Description of Job Duties UNDERGRADUATE STUDIES 1. Coordinates Undergraduate Studies office a. Reports to Associate Dean for Undergraduate Studies b. Works as Assistant to the Associate Dean c. Works closely with Director of Undergraduate Studies and Director of Business Studies Advising d. Manages academic petitions, appeals, and reinstatements to the College of Business e. Uses Banner and DegreeWorks to analyze requests and prepares them for Associate Dean's review f. Uses Webi and Data Warehouse to prepare enrollment reports and inquiries for Associate Dean and COB Departments g. Creates and processes electronic documents such as purchase orders, reimbursements and travel. 2. Assists with Admissions Process of the College of Business a. Sends notifications of admission b. Receives appeals/manage communications with students 3. Assists with recruitment of new business students to UTSA a. Schedules events on and off campus b. Prepares materials for distribution c. Arranges and prepares room reservations for meetings. Follows-up with paperwork and assures room is ready for event. Makes arrangements for equipment, if needed. ACADEMIC PROGRAMS 1. Assists with Business Scholars Program a. Processes admission and merit awards of BSP students b. Compiles program data and prepares reports. c. Helps market program d. Interacts with university departments, special groups and external agencies to coordinate programs. e. Prepares documents in Banner, ASAP and Blackboard. f. Attends events and help with set-up and take-down 2. Assists with Entrepreneurship Programs in the College a. Compiles program data and prepares reports. b. Helps market program c. Interacts with university departments, special groups and external agencies to coordinate programs. d. Prepares documents in Banner and PeopleSoft. e. Attends events and helps with set-up and take-down STUDENT PROFESSIONAL DEVELOPMENT 1. Assists with programming in the Center for Student Professional Development as needed. Posting Open Date: 09-23-2014 Posting Close Date at midnight on: 09-29-2014 Documents that must be associated with this posting. These required documents must be attached electronically at the time of application to be referred. Resume Cover Letter Special Notes To Applicants UTSA is a tobacco-free campus Close Window <javascript:window.close()> <<>><<>><<>><<>><<>><<>>><<>><<>><<>><<>><<>> Lisa Montoya, PhD Associate Dean for Undergraduate Studies & Entrepreneurship College of Business, The University of Texas at San Antonio One UTSA Circle, San Antonio, Texas 78249-0631 Phone (210) 458-4039 | Lisa.Montoya@utsa.edu<mailto:Lisa.Montoya@utsa.edu>