6:18 p.m.
Since there is the concern of an endless screen of holds, why don't we create a colour
scheme for each hold. For instance, orientation hold -green; transcript hold - yellow and
so on. By creating a colour scheme it is easier to choose what you are looking for on a
computer screen.
Suzanne Stokes, BSBA
Program Coordinator
Undergraduate Studies Support & Technology Services
One UTSA Circle
San Antonio, TX 78249
Direct: 210- 458-4688
Fax: 210-458-4303
From: advising-bounces(a)lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On
Behalf Of advising(a)lists.sis.utsa.edu
Sent: Tuesday, March 31, 2015 11:43 AM
To: advising(a)lists.sis.utsa.edu
Subject: Re: [Advising] OR holds
Matt,
This is a great idea. Yes, the hold list become endless as we screen through them for
advising. Plus, what will global pull in? Only active?
Thank you,
April D. Lawver, M.A.
Director
Business Studies
Undergraduate Advising Center
University Of Texas at San Antonio
One UTSA Circle
San Antonio, Texas 78249-0631
210-458-4562 voice
210-458-4328 fax
April.Lawver@utsa.edu<mailto:April.Lawver@utsa.edu>
Frequently Asked Advising Questions:
www.utsa.edu/advise/students-faq.html<http://www.utsa.edu/advise/stude...
Advising by email - The official means of student communication from UTSA Undergraduate
Academic Advising will be via the students' preferred email as indicated by the
student via their ASAP account. Effective August 1, 2010, the College of Business
Undergraduate Advising Center will only respond to specific questions generated from the
students' preferred emails account, the only exception would be to requests that can
be answered with general information. This email and any file transmitted with it may
contain confidential information intended solely for the use of the individual or entity
to which it is addressed. If you are not the intended recipient or the delegate
responsible for delivering the communication to the intended recipient, please be advised
that you have received this communication in error and that any disclosure, copying,
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From:
advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>
[mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of
advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Sent: Tuesday, March 31, 2015 11:05 AM
To: advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Subject: Re: [Advising] OR holds
I'm wondering if there is a way to both follow this best practice and make it easier
for advisors to quickly check active holds without having to look for end dates for every
hold the student has ever had. Students often have 4 holds just from orientation (AD, OR,
OA, & HM), and they accumulate more over time. While it is the student's
responsibility to know which holds are active on their accounts, advisors can often be the
ones who alert students to holds. I don't want any holds to be missed by an advisor
double-checking a student's record simply because they fall between two older holds in
SOAHOLD. Is there perhaps another screen that could show only active holds? Would holds
automatically be ordered in SOAHOLD based on end date or when they were added?
Matt D. Keneson
Academic Advisor I
The University of Texas at San Antonio
Arts & Humanities Advising Center | MS 4.01.52
One UTSA Circle | San Antonio, Texas 78249
Phone: 210-458-6513
[cid:image001.png@01CD2D2A.CA1A25C0]
UTSA Advising Website:
www.utsa.edu/advise<http://www.utsa.edu/advise>
Frequently Asked Advising Questions:
www.utsa.edu/advise/students-faq.html<http://www.utsa.edu/advise/stude...
From:
advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>
[mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of
advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Sent: Tuesday, March 31, 2015 9:48 AM
To: Lisa Alonzo; Lisa Talcott; 'advising(a)lists.sis.utsa.edu'
Cc: Student Orientation Email; Lisa Blazer
Subject: Re: [Advising] OR holds
Lisa A is correct. We made the decision to end the hold rather than remove it, as it is
best practice to maintain that history that the hold was placed on the record and that it
was ended.
From: Lisa Alonzo
Sent: Tuesday, March 31, 2015 9:16 AM
To: Lisa Talcott; 'advising(a)lists.sis.utsa.edu'
Cc: Student Orientation Email; Jamie Trevino; Dainon Deviney; Lisa Alonzo
Subject: RE: [Advising] OR holds
Good Morning Lisa,
Thank you for your email. This change was made by our Recruiting Information Technology
administrator. The short answer to your question is that outdating the hold is a best
practice in data management because instead of losing the record you preserve the data.
This change is ALSO taking Orientation and Family Programs a while to get used so I
understand your concern.
I've copied Jamie Trevino on this email, she is the Director of RIS and more versed
than me about the specifics of this change. If you have any further questions please feel
free to loop both Jamie and me in.
Have a good day,
Lisa M. Alonzo
Director
UTSA Orientation & Family Programs
Location: MS 2.01.10
Office: 210.458.4724
Fax: 210.458.7477
Email: Lisa.Alonzo@utsa.edu<mailto:Lisa.Alonzo@utsa.edu>
Website: UTSA.edu/Orientation
[Orientation-Logo]
From: Lisa Talcott
Sent: Tuesday, March 31, 2015 8:29 AM
To: 'advising(a)lists.sis.utsa.edu'
Cc: Lisa Alonzo; Student Orientation Email
Subject: RE: [Advising] OR holds
Holds really need to be completely removed, not just disabled by changing the end date.
When the hold is left on, it confuses everyone who looks at the record.
When Banner was started, I went through this, as I worked in the Registrar's office at
that time.
Does this same someone time? Or money? What's the justification?
Lisa Talcott
On Mar 30, 2015, at 4:50 PM,
"advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>"
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>> wrote:
Good afternoon. Orientation and Family Programs will no longer be removing the OR
(Orientation) holds in Banner after a student completes orientation, they will only be
changing the end date on the hold. An example is below. This is something completely
different from what they have done in the past. I'm told the reasoning is to keep a
record of the hold. We will have to make sure to look at the end date on these holds to
see if they are active or not.
<image001.gif>
Thanks,
D
Dainon Deviney
Associate Director
One UTSA Circle
San Antonio, Texas 78249-1644
phone 210-458-4302
fax 210-458-4303
<image002.png>
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