12:02 a.m.
Hello Everyone,
I’m emailing to provide you with an update. This afternoon the DegreeWorks team, who does
the scribing, removed the recent core scribing change in DW to see if the original core
AIS exceptions that had been done would continue to stay “hooked”. Testing was completed
with multiple students who had and had not run a new DW and there was no difference. The
previous AIS exception entered in DW was gone. A ticket has been put into Ellucian as we
are unsure if possibly the program itself has changed, thus causing the issue and also to
see what other possible solutions they might recommend.
I apologize for the influx of students you are experiencing, especially graduating
Seniors, who may be panicking as a result of this issue.
As mentioned in the email sent out on Tuesday, you may also email
DegreeWorks@utsa.edu<mailto:DegreeWorks@utsa.edu> if you need them to add the
attribute. We want to make sure we resolve any issues as quickly as possible.
Have a good evening,
Barbara
Barbara Smith
Executive Director of Advising
The University of Texas at San Antonio
One UTSA Circle
San Antonio, TX 78249
Phone: (210) 458-5586
Fax: (210) 458-4303
This email and any file transmitted with it may contain confidential information intended
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intended recipient, please be advised that you have received this communication in error
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strictly prohibited; please notify the sender immediately of the error.
From:
advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>
[mailto:advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>]
On Behalf Of advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Sent: Thursday, December 01, 2016 1:27 PM
To: advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Subject: [Advising] DW Core Changes
Importance: High
Good afternoon all!
With the recent changes to the core in DW, some advising centers have seen an influx of
students with concerns about their degree worksheet showing an incomplete core. This has
caused some issues and Barbara has contacted the DW technical team to see if the issues
can be resolved and tested more thoroughly.
In the meantime, IDED Advising has drafted the following e-mail to send to their students
informing them about the changes along with offering guidance and support to those
students who have concerns about their degree progress.
Hi Everyone!
Due to some recent updates in the system, you may notice some changes in your core
classes, on your DegreeWorks plan. There is no need to panic, but if anything needs to be
updated please email me for a manual update.
Hope everyone is staying warm!
IDED Advising has also agreed to share their verbiage with us and would welcome other
centers to use this as a proactive way to reach out to students to help alleviate
potential confusion.
Barbara will be in touch, via the list-serv, with any additional information as the DW
technical team researches the issue.
Big thanks to Sylvia and her team for allowing us to use their verbiage and for being so
proactive with their students during this time.
It was great seeing everyone this morning! Enjoy the rest of the day!
Shannon
Shannon Rios, M.A.
Senior Program Coordinator
The University of Texas at San Antonio
Undergraduate Studies Support and Technology Services
San Antonio, TX 78249
P: 210.458.6786<tel:(210)%20458-6786>
f: 210.458.4303<tel:(210)%20458-4303>
---------- Forwarded message ----------
From: "advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>"
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>>
To: "advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>"
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>>
Cc:
Date: Thu, 1 Dec 2016 03:33:39 +0000
Subject: [Advising] AIS + SHATRNS
In my email regarding SHATRNS yesterday I forgot to mention that if you are using a
transfer course to satisfy the AIS requirement, please enter AIS where you would enter the
core code. See below for pictures!
Regards,
Amanda Garcia
________________________________
From:
advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>
<advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu>>
on behalf of advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>>
Sent: Thursday, June 2, 2016 10:26 AM
To: advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>
Subject: [Advising] AIS + SHATRNS Update
Hello all,
Disregard the part in yesterday’s email that said to tag a course with 090 in SHATRNS to
satisfy AIS in Degree Works. This will cause problems, so a new attribute has been
created and it is AIS. Please use the AIS attribute. This will replace the 095 that we’d
been using these last few months.
All courses that have previously been given the 095 code will be changed over to the new
AIS attribute.
[cid:image001.png@01D1BCB9.27CE7AF0][cid:image003.jpg@01D1BCB9.27CE7AF0]
For those that are unsure what I’m referring to:
If a student is exempt from having to take AIS and can substitute a transfer course for
it, rather than making an exception in Degree Works, you can go in to SHATRNS and give it
the AIS attribute (see picture above).
If you have any questions, please send an email to:
DegreeWorks@utsa.edu<mailto:DegreeWorks@utsa.edu>.
Amanda Garcia
Program Coordinator
Undergraduate Studies Support and Technology Services
University of Texas at San Antonio
210-458-6519<tel:(210)%20458-6519> (phone)
---------- Forwarded message ----------
From: "advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>"
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>>
To: "advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>"
<advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>>
Cc:
Date: Wed, 30 Nov 2016 05:30:28 +0000
Subject: [Advising] Updating SHATRNS
Hello All,
You may have already heard that starting from this point forward, there are to be no more
exceptions made to the core in DegreeWorks. All appropriate transfer courses should be
coded in SHATRNS. I have attached instructions for those who need it, on how to complete
this process.
For the rare exceptions where a UTSA course needs to count in the core (when it usually
does not), we are asking that you please send the student's name, ID and special
circumstance via email to DegreeWorks@utsa.edu<mailto:DegreeWorks@utsa.edu>. In the
attached instructions, I have also included how to update Banner for these situations in
case you would like to do it yourself though.
I will be adding this to the advising internal website
(www.utsa.edu/advise/internal<http://www.utsa.edu/advise/internal>;) soon just in
case you cannot find this email among your many, many other emails, in the future. Feel
free to email me at Amanda.Garcia@utsa.edu<mailto:Amanda.Garcia@utsa.edu> if you
have any questions.
Regards,
Amanda Garcia
Program Coordinator
USSTS
University of Texas San Antonio
x6519
