Since there is the concern of an endless screen of holds, why don't we create a colour scheme for each hold. For instance, orientation hold -green; transcript hold - yellow and so on. By creating a colour scheme it is easier to choose what you are looking for on a computer screen. Suzanne Stokes, BSBA Program Coordinator Undergraduate Studies Support & Technology Services One UTSA Circle San Antonio, TX 78249 Direct: 210- 458-4688 Fax: 210-458-4303 From: advising-bounces(a)lists.sis.utsa.edu [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising(a)lists.sis.utsa.edu Sent: Tuesday, March 31, 2015 11:43 AM To: advising(a)lists.sis.utsa.edu Subject: Re: [Advising] OR holds Matt, This is a great idea. Yes, the hold list become endless as we screen through them for advising. Plus, what will global pull in? Only active? Thank you, April D. Lawver, M.A. Director Business Studies Undergraduate Advising Center University Of Texas at San Antonio One UTSA Circle San Antonio, Texas 78249-0631 210-458-4562 voice 210-458-4328 fax April.Lawver@utsa.edu<mailto:April.Lawver@utsa.edu> Frequently Asked Advising Questions: www.utsa.edu/advise/students-faq.html<http://www.utsa.edu/advise/stude... Advising by email - The official means of student communication from UTSA Undergraduate Academic Advising will be via the students' preferred email as indicated by the student via their ASAP account. Effective August 1, 2010, the College of Business Undergraduate Advising Center will only respond to specific questions generated from the students' preferred emails account, the only exception would be to requests that can be answered with general information. This email and any file transmitted with it may contain confidential information intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the delegate responsible for delivering the communication to the intended recipient, please be advised that you have received this communication in error and that any disclosure, copying, distribution, printing or use of this information is strictly prohibited; please notify the sender immediately of the error. From: advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu> [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu> Sent: Tuesday, March 31, 2015 11:05 AM To: advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu> Subject: Re: [Advising] OR holds I'm wondering if there is a way to both follow this best practice and make it easier for advisors to quickly check active holds without having to look for end dates for every hold the student has ever had. Students often have 4 holds just from orientation (AD, OR, OA, & HM), and they accumulate more over time. While it is the student's responsibility to know which holds are active on their accounts, advisors can often be the ones who alert students to holds. I don't want any holds to be missed by an advisor double-checking a student's record simply because they fall between two older holds in SOAHOLD. Is there perhaps another screen that could show only active holds? Would holds automatically be ordered in SOAHOLD based on end date or when they were added? Matt D. Keneson Academic Advisor I The University of Texas at San Antonio Arts & Humanities Advising Center | MS 4.01.52 One UTSA Circle | San Antonio, Texas 78249 Phone: 210-458-6513 [cid:image001.png@01CD2D2A.CA1A25C0] UTSA Advising Website: www.utsa.edu/advise<http://www.utsa.edu/advise> Frequently Asked Advising Questions: www.utsa.edu/advise/students-faq.html<http://www.utsa.edu/advise/stude... From: advising-bounces@lists.sis.utsa.edu<mailto:advising-bounces@lists.sis.utsa.edu> [mailto:advising-bounces@lists.sis.utsa.edu] On Behalf Of advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu> Sent: Tuesday, March 31, 2015 9:48 AM To: Lisa Alonzo; Lisa Talcott; &#39;advising(a)lists.sis.utsa.edu&#39; Cc: Student Orientation Email; Lisa Blazer Subject: Re: [Advising] OR holds Lisa A is correct. We made the decision to end the hold rather than remove it, as it is best practice to maintain that history that the hold was placed on the record and that it was ended. From: Lisa Alonzo Sent: Tuesday, March 31, 2015 9:16 AM To: Lisa Talcott; &#39;advising(a)lists.sis.utsa.edu&#39; Cc: Student Orientation Email; Jamie Trevino; Dainon Deviney; Lisa Alonzo Subject: RE: [Advising] OR holds Good Morning Lisa, Thank you for your email. This change was made by our Recruiting Information Technology administrator. The short answer to your question is that outdating the hold is a best practice in data management because instead of losing the record you preserve the data. This change is ALSO taking Orientation and Family Programs a while to get used so I understand your concern. I've copied Jamie Trevino on this email, she is the Director of RIS and more versed than me about the specifics of this change. If you have any further questions please feel free to loop both Jamie and me in. Have a good day, Lisa M. Alonzo Director UTSA Orientation & Family Programs Location: MS 2.01.10 Office: 210.458.4724 Fax: 210.458.7477 Email: Lisa.Alonzo@utsa.edu<mailto:Lisa.Alonzo@utsa.edu> Website: UTSA.edu/Orientation [Orientation-Logo] From: Lisa Talcott Sent: Tuesday, March 31, 2015 8:29 AM To: &#39;advising(a)lists.sis.utsa.edu&#39; Cc: Lisa Alonzo; Student Orientation Email Subject: RE: [Advising] OR holds Holds really need to be completely removed, not just disabled by changing the end date. When the hold is left on, it confuses everyone who looks at the record. When Banner was started, I went through this, as I worked in the Registrar's office at that time. Does this same someone time? Or money? What's the justification? Lisa Talcott On Mar 30, 2015, at 4:50 PM, "advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>" <advising@lists.sis.utsa.edu<mailto:advising@lists.sis.utsa.edu>> wrote: Good afternoon. Orientation and Family Programs will no longer be removing the OR (Orientation) holds in Banner after a student completes orientation, they will only be changing the end date on the hold. An example is below. This is something completely different from what they have done in the past. I'm told the reasoning is to keep a record of the hold. We will have to make sure to look at the end date on these holds to see if they are active or not. <image001.gif> Thanks, D Dainon Deviney Associate Director One UTSA Circle San Antonio, Texas 78249-1644 phone 210-458-4302 fax 210-458-4303 <image002.png> _______________________________________________ Advising mailing list Advising@lists.sis.utsa.edu<mailto:Advising@lists.sis.utsa.edu> http://lists.sis.utsa.edu/mailman/listinfo/advising